BOC Agenda Summary from November 14, 2017

A. INSPIRATIONAL

A Soulful Christmas Presentation

PLEDGE OF ALLEGIANCE

Commissioner Mereda Davis Johnson
District 5

B. PRESENTATIONS

America Recycles Day
Eastlake Residents and Community Support Organization
World Diabetes Day

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

Planning & Sustainability
2017‑0813
Commission District(s): 2 and 6

Initiate a Zoning Modification of CZ‑85101, 2696 N. Druid Hills Road, Viera Briarcliff Apartments

Tabled until the evening Zoning meeting and deferred until March 2018 Zoning evening meeting for Public Hearing

2017‑1121
Commission District(s): 2 & 6

Waiver of right‑of‑way per DeKalb County Code 14‑191, Improvements, Right‑of‑Way Dedication, at 1574 North Decatur

Deferred until December 5, 2017 for Decision Only

2017‑0903

Special Land Use Permit, SLUP‑17‑21707 Vanessa Charles.
   
Tabled until the evening Zoning meeting and approved per 7 staff conditions

2017‑1120
Commission District(s): Districts 5 & 7

Text amendment to the DeKalb County Zoning Ordinance, Chapter 27‑ 3.5.15, Stonecrest Overlay, Tier 3

Deferred full cycle until January 23, 2018 evening Zoning meeting.

Watershed Management
2017‑0774
Commission District(s):  4 and 6

Resolution, Order and Declaration of Taking ‑ Installation of 13,200 LF of 30‑inch ductile iron pipe (DIP) from Maple Street to South Columbia Drive for constructing a new transmission main for the “Waterline Replacement Scott Boulevard ‑ Phase III” project.  Cost to the County: $159,400

Deferred full cycle until January 23, 2018 evening Zoning meeting

“DECISION ONLY” ITEMS – NO PUBLIC HEARING
Economic Development
2017‑0079   
Commission District(s): All

An Ordinance to Amend the County Code of Ordinances for Purposes of Regulating Hotels, Motels, and Extended‑Stay Hotels
   
Approve the substitute submitted from the floor dated November 7, 2017

E.    APPEALS

NONE

F. APPOINTMENTS

Board of Commissioners ‑ District 2
2017‑1265
Commission District(s): District 2

Appointment of Frank Lee to serve on District 2 Community Council

Approved

Chief Executive Office
2017‑1194
Commission District(s): All

Reappointment to the DeKalb County Board of Assessors ‑ Mrs. Vivian R.


Ingersoll

Approved

2017‑1197
Commission District(s): All

Reappointment to the DeKalb County Board of Assessors ‑ Mr. Robert  Burroughs
  
Approved

ITEMS FOR RECORDING IN THE MINUTES
Board of Commissioners ‑ District 4
2017‑1182
Commission District(s): Recording the appointment of Richard Rose to the District 4 Community Council.
   
Approved

G.    CONSENT AGENDA

Clerk to the Board of Commissioners and CEO
2017‑1246
Commission District(s): All

Approval of Minutes of the Special Called Meeting of October 3, 2017

Approved
   
2017‑1247
Commission District(s): All

Approval of Minutes of the Regular Meeting of October 10, 2017

Approved

District Attorney
2017‑1257
Commission District(s): All

Grant Acceptance ‑ United States Department of Justice, Federal Fiscal Year 2017 Justice Assistance Grant (JAG)              
  
Approved

Solicitor ‑ State Court
2017‑1234
Commission District(s): All

Victims of Crime Act Grant to Solicitor‑General’s Office

Approved

H.    PRELIMINARY ITEMS

Board of Commissioners ‑ District 2
2017‑1264
Commission District(s): District 2

Transfer of $8,000.00 from 2001 Parks Bond District 2 account 100585.80314.541200.06.600020 to fund a Park Pride grant match for Briarlake Forest Park
   
Approved

2017‑1333   

Add An Item

Approved

2017‑1334
Commission District(s): District 7

To Transfer $30,000.00 from 2001 Parks Bond District 7 Account 100173.80314.541200.06.600309 to Setup a Chapel Hill Park Account

Approved

Fire & Rescue Services
2017‑1167
Commission District(s): All

Acceptance of Georgia Department of Homeland Security (DHS) grant awarded by the Georgia Emergency Management Agency and Homeland Security Agency (GEMHSA) to DeKalb County Fire Rescue Department to assist with improvement and implementation of the National Preparedness systems by supporting the building, sustainment and delivery of core capabilities essential to achieving preparedness.

Approved

Purchasing & Contracting
Purchasing & Contracting ‑ to OPS Committee
2017‑1117   
Commission District(s): 3, 6 & 7

LB ‑ Invitation No. 17‑100870 Candler Road Parking Lot Construction: for the Department of Facilities Management (FM) to be used by Community Development. Recommend award to the lowest, responsive and responsible bidder: Barfield Holt Construction, LLC. Amount Not To Exceed: $218,000.00.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 5, 2017

I.    ITEMS FOR DECISION BY THE BOARD

Airport
2017‑1148
Commission District(s): 1 & 6

Sale of Airport Property to SS I Chamblee, LLC.  There is no cost to the County.

Approved

Board of Commissioners
2017‑1285
Commission District(s): All Commission Districts

Ordinance to Change the Hours of Operation for Establishment which Provide for On‑Premises Consumption of Alcoholic Beverages

Defer the substitute submitted from the floor, with a friendly amendment that the CEO's Administration be directed to suspend the acceptance or issuance of 2018 alcohol licenses for on-premises consumption of beer, wine or distilled spirits until a date no earlier than one day after the date to which this ordinance is deferred
   
Public Works
2017‑1142
Commission District(s): Districts 1 and 6

Intergovernmental Agreement between the County and the City of Chamblee for Joint Infrastructure and Public Works Projects

Approved

2017‑1143
Commission District(s): Districts 1 and 6

Intergovernmental Agreement between the County and the City of Dunwoody for Joint Infrastructure and Public Works Projects

Approved

Public Works ‑ Sanitation
2017‑0795
Commission District(s): Commission Districts 3 & 6

Lease Agreement with Conyers Renewable Power, LLC.  Cost To County: Revenue Generating

Approved substitute submitted from the floor

2017‑0899
Commission District(s): 3 & 6

Cancellation of Operation & Maintenance Services for Renewable Fuels Facility. Cost to the County:  $53,250.00

Approved

Purchasing & Contracting
Purchasing & Contracting ‑ to ERPS Committee
2017‑0944   
Commission District(s): ALL

(Multi‑Year Contract): for use by the Department of Finance ‑ Risk Management. Recommend award to the highest scoring proposer: Wells Fargo Insurance Services USA, Inc. Amount Not To Exceed: $890,000.00.

Deferred and assigned to the Employee Relations & Public Safety Committee (ERPS), and return to the Board on December 12, 2017

2017‑1335   

Add An Item
   
Approved

2017‑1342   
Commission District(s): ALL

CO ‑ Change Order No. 3 to Contract No. 12‑902554 for Broker Services for Property & Casualty Insurance (Multiyear Contract): for use by the Department of Finance‑Risk Management.  Consists of providing broker fees and consultation for property and casualty insurance coverages. Awarded to Resurgens Risk Management, Inc. and Willis Insurance of Georgia, Inc., a Joint Venture Company. Amount Not To Exceed: $178,000.00.

Approve the month to month Contract No.12-902554 for Broker Services for Property & Casualty Insurance for use by the Department of Finance-Risk Management

2017‑0968   
Commission District(s): All

REN ‑ Ammunition (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract Nos.:1000076, 1000071, 1000056, 1000053, 1000077 and 1000072 for use by the Departments of District Attorney, Marshal Office, Police Services and Sheriff’s Office. Awarded to Dana Safety Supply, Ed’s Public Safety, GT Distributors, Inc., Gulf States Distributors, Precision Delta Corporation and Specialty Cartridge Inc. dba Atlanta Arms. Total Amount Not To Exceed: $241,484.66.
   
Approved
   
2017‑1091   
Commission District(s): All
   
RFP ‑ Request for Proposals No. 17‑500442 Medical Examiner Services (Annual Contract with 5 Options to Renew): for use by the Medical Examiner’s Office (ME) to provide a comprehensive medico‑legal investigative system. Recommend award to the sole proposer, who is responsive and responsible:  Forensic Medicine Associates, Inc. Amount Not to Exceed: $1,200,000.00.

Deferred until December 12, 2017

2017‑1099   
Commission District(s): ALL

REN ‑ Fire Hoses (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract No. 996973 for use by Fire Rescue Services. Awarded to Ten 8 Fire and Safety Equipment of Georgia. Amount Not To Exceed:  $100,000.00.
   
Approved

2017‑1100   
Commission District(s): All

REN ‑ Purchase, Inspection, Service and Repair of Fire Extinguishers (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract No. 995821 for use by the Department of Facilities Management (FM).  Awarded to Pye Barker Fire & Safety, Inc.  Amount Not To Exceed: $84,655.00
   
Approved

2017‑1105   
Commission District(s): ALL
CA ‑ Cooperative Agreement for the Employee Assistance Program (EAP): for use by the Department of Human Resources and Merit System (HRMS). Awarded to EAP Consultants, LLC dba. Espyr. Amount Not To Exceed: $231,840.00. 
   
Approved

Purchasing & Contracting ‑ to FAB Committee
2017‑0967   
Commission District(s): All

RFP ‑ Request for Proposals No. 17‑500467 Auditing Services (Multiyear Contract): for use by the Department of Finance. Consists of auditing services of the County’s financial statements. Recommend award to the highest scoring proposer: Mauldin & Jenkins, LLC. Amount Not To Exceed: $1,290,000.00.

Approved

Purchasing & Contracting ‑ to PWI Committee
2017‑0556   
Commission District(s): All

CO ‑ Change Order No. 3 to Contract No. 14‑902882 for Professional Engineering Services: for use by the Department of Watershed Management (DWM). Awarded to McGee Partners, Inc. (acquired by VHB, Inc.). CONTRACT TIME AND TERM EXTENSION ONLY.
   
Approved

2017‑0765   
Commission District(s): 1 and 6

RFP ‑ Request for Proposals No. 17‑500434 Design Build Services Roof Replacement and Painting of Steel Ground Storage Tanks at Scott Candler Water Treatment Plant (Multiyear Contract): for use by the Department of Watershed Management (DWM). Recommend award to the highest scoring proposer: Reeves Young, LLC. Amount Not To Exceed: $7,241,636.00.
   
Approved

2017‑0949   
Commission District(s): 3 & 6

REN ‑ Environmental Monitoring and Gas Collection and Control System (GCCS) and Operations and Maintenance Services (Annual Contract 1st Renewal of 3 Options to Renew):  Contract No.1040979 for use by Public Works ‑ Sanitation. Awarded to Oasis Consulting Services, Inc.  Total Amount Not To Exceed: $1,227,575.00.
   
Approved

2017‑0953   
Commission District(s): All

REN ‑ Granite Rubble Stone (Annual Contract ‑ 1st Renewal of 2 Options to Renew): Contract No. 1027614 for use by
Public Works ‑ Roads and Drainage (R&D) and the Departments of Watershed Management (DWM) and Recreation, Parks and Cultural Affairs (RPCA). Awarded to Bedrock Granite Company, Inc.  Amount Not To Exceed: $370,000.00.
   
Approved

2017‑0994   
Commission District(s): All

AP‑ Additional Purchase for Invitation No. 16‑100731 Conventional Truck Cab and Chassis with 20 ft. Flatbed Dump and Hydraulic Crane with Grapple CNG Engine Driven: for Public Works ‑ Fleet Management to be used by Public Works ‑ Sanitation. Awarded to MHC Kenworth, Inc. Amount Not To Exceed:  $1,155,036.00.
   
Approved

2017‑1007   
Commission District(s): 4 & 7

CO ‑ Change Order No. 1 to Contract No. 1078293 for American Fare Lift Station Abandonment: for use by the Department of Watershed Management (DWM). Awarded to Site Engineering, Inc. CONTRACT TERM EXTENSION ONLY.

Approved

2017‑1012   
Commission District(s): All

CO ‑ Change Order No. 2 to Contract Nos.: 949813 and 953092 for Paving Repairs, Asphaltic Concrete (Annual Contract with 2 Options to Renew): for use by the Departments of Watershed Management (DWM) and Facilities Management (FM) and Public Works ‑ Roads & Drainage (R&D). Awarded to HEH Paving and Greenway One Inc. Total Amount Not To Exceed: $2,200,000.00. 
   
Approved

2017‑1026   
Commission District(s): All

REN ‑ Small Domestic Brass Fittings and Gate Valves (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract No. 990810 for use by the Department of Watershed Management (DWM). Awarded to Delta Municipal Supply Company, Inc. Amount Not To Exceed: $3,487,000.00.
   
Approved

2017‑1029  
Commission District(s): All

REN ‑ Valve and Wet Tap Installation Services (Annual Contract ‑ 1st Renewal of 2 Options to Renew): Contract No. 1042303: for use by the Department of Watershed Management (DWM). Awarded to Layne Inliner, LLC. Amount Not To Exceed: $1,000,000.00tle
   
Approved

2017‑1031   
Commission District(s): All

REN ‑ Parts for Vehicles and Off Road Equipment (Annual Contract‑2nd Renewal of 2 Options to Renew):  Contract Nos.:  990868, 990902, 990944, 990964, 990948, 990914, 990952, 990984, 991009, 991002, 990974, 990951, 990913, 990917, 991057, 991001, 991047, 990871, 990929, 991003, 991000, 990933, 990967, 990988, 990946, 990983, 990928, 990994, 990905, 991006, 990956, 990991, 990932, 990999, 991119, 991121, 990921, 990976, 991132, 990957, 990912, 990990, 990978, 991035, 990904, 990910, 990954, 991010, 990938, 990947, 990996, 990960, 990876, 990866, 990920, 991120, 991007, 991011, 991122, 990997, 991004, 990935, 990925, 990982, 990970, 991123, 991005, 990972 and 990969 for use by Public Works ‑ Fleet Management, Police Services (PS) and the Department of Watershed Management (DWM). Awarded to seventy (70) Vendors. (Vendors listed under Recommendation).  Total Amount Not To Exceed: $4,825,000.00. 
   
Approved

2017‑1040   
Commission District(s): 4 & 7

CO ‑ Change Order No. 1 to Contract No. 1060647 for Rockbridge Road Asbestos Cement (AC) Water Main Replacement (Multiyear Contract): for use by the Department of Watershed Management (DWM). Awarded to Reeves Young, LLC. CONTRACT TERM EXTENSION ONLY.
   
Approved

2017‑1044   
Commission District(s): All

REN ‑ Delivery, Installation, Maintenance and Repair of Propane Fuel Tanks (Annual Contract ‑ 2nd Renewal of 2 Options 998939 for use by Public Works ‑ Fleet Management. Awarded to Blossman Gas Inc. Amount Not To Exceed: $120,000.00.
   
Approved

2017‑1048   
Commission District(s):  All

REN ‑ Oracle Technical Support and Software Licensing (Annual Maintenance Renewal):  Contract No. 10‑902074 for use by the Departments of Innovation and Technology (IT) and Watershed Management (DWM). Awarded to Oracle America, Inc. Amount Not To Exceed: $1,864,900.43.
   
Approved

2017‑1058   
Commission District(s): 4 & 7

CO ‑ Change Order No. 7 to Contract Nos.: 12‑902565 and 12‑902566 Geographical Location and Inventory of the Wastewater Collection System: for use by the Department of Watershed Management (DWM).  Awarded to Brown and Caldwell Inc. and Arcadis US, Inc. Total Amount Not To Exceed: $720,000.00.
   
Approved

2017‑1064   
Commission District(s): All

REN ‑ Engine and Generator Maintenance and Repair Services (Annual Contract ‑ 1st Renewal of 2 Options to Renew): Contract No. 1038376 for use by the Departments of Watershed Management (DWM) and Facilities Management (FM). Awarded to Power and Energy Services.  Amount Not To Exceed: $483,545.00.
  
Approved

2017‑1065   
Commission District(s): All

REN ‑ Pump Repair Services (1st Renewal of 2 Options to Renew): Contract Nos.: 1038335 and 1038336 for use by the Department of Watershed Management (DWM).  Awarded to Cole Technology, Inc. and Pete Kelly, Inc. dba Motor and Gear Engineering. Total Amount Not To Exceed: $1,500,000.00.
   
Approved

2017‑1067   
Commission District(s): 3

CO ‑ Change Order No. 1 to Contract No. 1040815 for Key Road and Constitution Road Bridge Rehabilitation, PI0012613: for use by Public Works ‑ Transportation. Awarded to Georgia Bridge and Concrete, LLC.  Contract Term Extension Only.
   
Approved

2017‑1071   
Commission District(s): All

REN ‑ Hot Mix Asphaltic Concrete (1st Renewal of 2 Options to Renew): Contract Nos.: 1043443, 1043444, 1043445 and 1043446 for use by Public Works ‑ Roads and Drainage (R&D).  Awarded to C.W. Matthews Contracting Company, Inc., Dykes Paving & Construction Company, Inc., Metro Materials, Inc., and Pittman Construction Company. Total Amount Not To Exceed: $1,500,000.00.

Approved
   
2017‑1095   
Commission District(s): All

CO ‑ Change Order No. 2 to Contract Nos.: 984946, 984949 and 984950 for Priority Areas Sewer Assessment and Assessment Group Nos. 1, 2 and 3: for use by the Department of Watershed Management (DWM). Awarded to Metals and Materials Engineers, LLC, Camken Consulting, Inc., and Woolpert, Inc. CONTRACT TIME AND TERM EXTENSION ONLY.
   
Approved

2017‑1096   
Commission District(s): All

CO ‑ Change Order No. 3 to Contract No. 982904 for Stormwater Pipe Repairs Using Chemical Liner (Multiyear Contract): for use by Public Works ‑ Roads and Drainage (R&D).  Awarded to Inland Pipe Rehabilitation Southeast Region d/b/a IPR Southeast, LLC.   Amount Not To Exceed:  $705,000.00.
   
Approved

2017‑1101   
Commission District(s): All
REN ‑ Disaster Recovery & Sewage Cleaning Services (Annual Contract ‑ 1st Renewal of 2 Options to Renew): Contract No. 1048832: for use by the Departments of Watershed Management (DWM) and Facilities Management (FM). Awarded to Bell Restoration Services Inc., dba Servpro of Stone Mountain/Clarkston. Amount Not To Exceed: $665,000.00.
   
Approved

2017‑1103   
Commission District(s): 5

CO ‑ Change Order No. 1 to Contract No. 14‑902866 for Sludge Dewatering and Hauling at Pole Bridge Advanced Wastewater Treatment Facility (Multiyear Contract): for use by the Department of Watershed Management (DWM). Awarded to Denali Water Solutions, LLC (formerly Terra Renewal, LLC). Amount Not To Exceed:  $1,000,000.00.
   
Approved

2017‑1104  
Commission District(s):  2 & 6

CO ‑ Change Order No. 1 to Contract No. 1063826 for Fairoaks Road Water Main Replacement:  for use by the Department of Watershed Management (DWM). Awarded to Layne Inliner, LLC. CONTRACT TERM EXTENSION ONLY. 
   
Approved

2017‑1110   
Commission District(s): All

REN ‑ Conventional Grass Seeding Service (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract Nos.: 993446 and 993447 for use by Public Works ‑ Sanitation.  Awarded to Brown Management Services Enterprises, Inc. and Capital Contracting Services. Total Amount Not To Exceed: $250,000.00
  
Approved

2017‑1283   
Commission District(s): All

CA ‑ Water Meter Installations and Service Renewals: for use by Department of Watershed Management (DWM).  Consists of the purchase of water meter installation services. Awarded to Mack Jones Enterprises, Inc. Amount Not To Exceed: $1,000,000.00
   
Approved

Watershed Management
2017‑0586
Commission District(s): All

An Ordinance to amend the Code of DeKalb County, as revised 1988, Chapter 25 related to the Special Septic Tank to Sewer Conversion Tax District for Existing Developments, and for other purposes.
       
Approved substitute submitted from the floor

2017‑1326   

Convene an Executive Session
       
Approved

2017‑1343   

Adjourn Executive Session
   
Approved

2017‑1327   

Walk on Item: Executive Session Item Proposed settlement of discrimination and retaliation lawsuit filed by Nakina Lowery against DeKalb County and Dover Staffing, in the amount of $3,500
   
Approved

2017‑1328   
Walk on Item: Executive Session Item Proposed settlement of lawsuit filed by DeJuan Washington against two Sheriff's employees, in the amount of $50,000
   
Approved

2017‑1329   

Walk on Item: Executive Session Item Proposed revised settlement in the case of Robert Edward Johnson, Howard Krinsky, and Kenneth Young v. DeKalb County, Georgia, Civil Action File No. 07-CV-12468 in the Superior Court of DeKalb County, in the amount of $115,000
   
Approved
   
2017‑1330   

Walk on Item: Executive Session Item Proposed settlement of claims asserted by Neil Engineering, Inc. related to the replacement of water main along Fair Oaks Road pursuant to Agreement No. 13-902688 and Agreement No. 14-902920 between Neil Engineering and the County, in the amount of $203,077.40
   
Approved

J.    COMMENTS FROM THE BOARD

DeKalb County Government does not discriminate against qualified individuals with disabilities or exclude them from participating in or receiving benefits of its services, programs, or activities, based on disability. Janet Essix, DeKalb County Government’s Employee Relations Manager and ADA Coordinator, is designated to coordinate the County’s compliance with Part 35 of the Department of Justice regulations regarding the Americans with Disabilities Act. Janet Essix may be contacted at 1300 Commerce Drive, 1st Floor, Decatur, GA 30030, 404.371.2309, to request information about access for persons with disabilities to County services, programs and activities, or to discuss a grievance regarding an impediment to such access. Ten days’ notice is requested for special accommodations.

2017-1017   
Executive Session (Convene)

Approved to convene Executive Session


2017-1018   
Executive Session (Adjourn)

Approved to adjourn Executive Session


2017-1022   
Walk On Item

Approved to add an item

2017-1023   
Emory Annexation

Approved that the Board of Commissioners approve a settlement of the Emory Annexation Arbitration by adopting (1) the attached Settlement Agreement with the City of Atlanta dated September 26, 2017, (2) including approval of the attached Intergovernmental Agreement for the County to provide fire services to the annexed area in substantially final form which shall be acceptable to the County Attorney. This settlement relates to the annexation of approximately 744 acres of land in unincorporated DeKalb County into the City of Atlanta pursuant to annexation petitions filed by Emory University and others, and further move to authorize the Chief Executive Officer to execute all necessary documents

Other

2017-1277   

Convene an Executive Session

Approved

2017-1278   

Adjourn an Executive Session

Approved

K.  POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.