BOC Agenda Summary from February 13, 2018

A. INSPIRATIONAL

Porter Sanford III Performing Arts & Community Center
Anniversary / Alliance Theater Performance

PLEDGE OF ALLEGIANCE

Commissioner Steve Bradshaw
District 4

B. PRESENTATIONS

Gregory & Juanita Baranco
Mission Agape- Dr. Lee Shreve
Sinfo-Nia Youth Orchestra
Canned Food Drive Launch

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

Chief Executive Office
2018-1696
Commission District(s): All 2018 Operating Budget

Deferred 2 weeks, until February 27, 2018 for Public Hearing

Public Works - Transportation
2018-1539
Commission District(s): 4 & 6

Traffic Calming Petition- Kelly Street between N. Clarendon Ave and Reed Street. Estimated cost $10,690.00

Approved

“DECISION ONLY” ITEMS – NO PUBLIC HEARING
Planning & Sustainability
2018-1505
COMMISSION DISTRICT(S):  3 & 6

Major Modification - CZ-18-21828 - Linda Dunlavy for Paran Homes

Approved the substitute submitted from the floor

E.    APPEALS

NONE

F. APPOINTMENTS

Chief Executive Office
2018-1640
Commission District(s): All

Appointment to the DeKalb County Public Library Board of Trustees - Mr. Herbert McCoy

Approved

2018-1641
Commission District(s): ALL

Appointment to the DeKalb County Public Library Board of Trustees - Mr. Joel Gottlieb

Approved

Magistrate Court
2018-1546
Commission District(s): All Commission Districts

Senior Magistrate Court Judge Appointment-Richard C. Foxworth

Approved

G.    CONSENT AGENDA

Board of Commissioners - District 7
2018-1583
Commission District(s): Districts 3 & 7

To transfer $200,000.00 from 2001 Parks Bond District 7 account 100173.80314.541200.06.600309 to Porter Sanford Art Center account 103232.80314.541200.06.600309 for Rainbow Park.

Approved

2018-1584
Commission District(s): District 5 & 7

To transfer $170,000.00 from 2001 Parks Bond District 7 account 100173.80314.541200.06.600309 to Lucious Sanders Recreation Center account 104214.80314.541200.06.600309 [$70,000] and to create a Lithonia Park account [$100,000]

Approved

District Attorney
2018-1557
Commission District(s): All

Acceptance of Violence Against Women Act Grant to District Attorney’s Office - $50,786

Approved

Public Works - Transportation
2018-1545
Commission District(s):  2 & 6

Acceptance of Funds ($9,079.00), for Bicycle Sub-Area Study, from the Clifton Corridor Transportation Management Association

Approved

H.    PRELIMINARY ITEMS

Board of Commissioners - District 1
2018-1697
Commission District(s): All

Resolution Consenting to Amended Leases for the Spruill Arts Center property, owned by Spruill Center for the Arts, Inc., and located at 4681 Ashford Dunwoody Road, Dunwoody, Georgia

Approved

Board of Commissioners - District 2
2018-1694
Commission District(s): All Commission Districts

To Authorize the Carl Vinson Institute to Conduct a Study of Municipal Service Delivery and the Effects of Incorporation in DeKalb County

Approved the substitute submitted from the floor

Board of Commissioners - District 3
2018-1688
Commission District(s): All Districts

A Resolution of the Governing Authority of DeKalb County, Georgia, Supporting the General Assembly in Commissioning a Transportation Feasibility Study to Determine the Transit Needs and Options for the Area that Begins at
Hartsfield-Jackson International Airport, following the I-285 Corridor, and ends at the Northern Most Portion of DeKalb County.

Deferred 2 weeks and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on February 27, 2018

Clerk to the BOC and CEO
2018-1558
Commission District(s): All

Approval of Minutes of the Regular Meeting of December 5, 2017

Approved

2018-1559
Commission District(s): All

Approval of Minutes of the Regular Meeting of December 12, 2017

Approved

2018-1587
Commission District(s): All

Approval of Minutes of the Regular Meeting of January 9, 2018

Approved

Purchasing & Contracting
Purchasing & Contracting - to ERPS Committee
2018-1695   
Commission District(s): ALL

Request approval to appropriate a portion of the SPLOST funds and set up capital projects approved by referendum for police and fire vehicles of $2,307,122.00 from $5,299,178.00 total. (See attached SPLOST appropriation) and approve CO - Change Order No. 1 to Contract No. 970029 for Purchase of Automobiles, Vans and Trucks with Turnkey Packages and Accessories (Annual Contract with 2 Options to Renew):  for use by Public Works - Fleet Management. This contract
consists of providing replacement vehicles to enable personnel to complete day to day work activities and operations that require the usage of automobiles, vans and light trucks equipped with necessary packages and accessories. Awarded to Hardy Chevrolet.  Amount Not To Exceed:  $2,307,122.00.

Approved

Purchasing & Contracting - to FAB Committee
2018-1520   
Commission District(s): ALL

SS - Utility Billing Software Maintenance and Support (Sole Source): for use by the Department of Finance. Consists of a software system utilized to process utility billing for various County departments. Awarded to AdaptToSolve, Inc. Amount Not To Exceed: $312,000.00.

Approved

2018-1510
Purchasing & Contracting - to OPS Committee
Commission District(s): All

REN - Filters: Automotive, Air, Fuel, Oil, Transmission, Hydraulic, Small Engine and Miscellaneous (Annual Contract-2nd Renewal of 2 Options to Renew): Contract Nos.: 1002302, 1002304, 1002307, 1002306, 1002481 and 1002305 for use by Public Works - Fleet Management. These contracts consist of providing various filters for vehicles and equipment. Awarded to: Napa Auto Parts; Ag Pro, LLC; Interstate Truck Equipment, Inc.; Rush Truck Centers of GA d/b/a Rush Truck Center, Atlanta; Gillie Hyde Ford Lincoln, Inc. and Allan Vigil Ford Lincoln. Total Amount Not To Exceed: $170,000.00.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on February 27, 2018

2018-1516   
Commission District(s): All

REN - On Call Heating Ventilation and Air Conditioning - HVAC (Annual Contract - 1st Renewal of 2 Options to Renew): Contract Nos.: 1052207 and 1052210 for use by the Department of Facilities Management (FM).  Consists of providing on-call HVAC services for residential, commercial and industrial properties.  Awarded to Mann Mechanical Company, LLC and Galgon HVAC Mechanical Services, Inc. Total Amount Not To Exceed $1,500,000.00.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on February 27, 2018

2018-1517   
Commission District(s): 2

CO - Change Order No. 2 to Contract No. 1072357 for Maloof Building Restrooms Maintenance: for use by the Department of Facilities Management (FM).  Consists of providing selective modification of ten (10) hallway restrooms at the Maloof Administrative Building, 2nd Floor through 6th Floor.  Awarded to Hawk Construction Company, LLC.  Amount Not To Exceed:  $12,757.81.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on February 27, 2018

2018-1523   
Commission District(s): All

REN - Chiller Inspection, Repair and Preventative Maintenance Service (Annual Contract - 1st Renewal with 2 Options to Renew): Contract Nos.: 1052203, 1052096 and 1052175 for use by the Department of Facilities Management (FM). Consists of providing inspection, repair and preventative maintenance for County chillers.  Awarded to Carrier Corporation, Galgon HVAC & Mechanical Service, Inc. and Mann Mechanical Company, LLC.  Total Amount Not To Exceed: $971,193.00.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on February 27, 2018

Purchasing & Contracting - to PWI Committee
2017-1303   
Commission District(s): All

CO - Change Order No. 2 to Contract No. 964685, formally 14-902887 for Professional Engineering Services (Sole Source): for use by the Department of Watershed Management (DWM).  Consists of the provision of engineering services. Awarded to HDR Engineering, Inc. Amount Not To Exceed: $170,000.00.

Approved

2017-1317   
Commission District(s): 3

REN - Hauling Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1002437 for use by Public Works - Roads and Drainage (R&D) and the Department of Watershed Management (DWM). Consists of hauling debris.
Awarded to Macks Hauling Inc. Amount Not To Exceed: $265,000.00.

Approved

2017-1391   
Commission District(s): All

SS - Telog Telemetry Products and Services: for use by the Department of Watershed Management (DWM). Consists of the purchase of spare parts and equipment. Awarded to Telog Instruments, Inc. Amount Not To Exceed: $190,000.00

Approved

2018-1524   
Commission District(s): All

REN - Welding, Industrial and Miscellaneous Gases (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1004102 for use by the Department of Watershed Management (DWM) and Public Works - Roads and Drainage (R&D),
Fleet Management (Fleet) and Sanitation. Consists of the purchase of welding, industrial and miscellaneous gases. Awarded to NexAir, LLC. Amount Not To Exceed: $84,000.00.

Approved

Recreation, Parks and Cultural Affairs
2018-1553
Commission District(s): All

Commission Districts Park Pride Atlanta, Inc. Contract Renewal for 2018

Approved

Watershed Management
2017-1184   
Commission District(s):  All

Reallocation of Project Budgets Within the 2011A Bond Fund

Deferred 2 weeks, until February 27, 2018

I.    ITEMS FOR DECISION BY THE BOARD

Board of Commissioners
2017-1294
Commission District(s): All Districts

Legislative Remedies for Blight; Residential and Commercial

Deferred 2 weeks, until February 27, 2018

2018-1577
Commission District(s): All Districts

A Resolution Requesting that the DeKalb Delegation to the Georgia General Assembly to have incorporated areas to share in the unfunded legacy cost for employees who provided services to those areas.

Deferred 2 weeks, until February 27, 2018

2018-1579
Commission District(s): All Districts

A Resolution of the Governing Authority of DeKalb County to Request that the Members of the DeKalb Delegation to the Georgia General Assembly Give Consideration to the Payment of Franchise Fees to Counties that Provide Urban Services.

Withdrawn

2018-1580
Commission District(s): All Districts

A Resolution of the Governing Authority of DeKalb County, Georgia to the Dekalb County Delegation of the General Assembly Relating to the Possession of Less than One Ounce of Marijuana

Approved

2018-1581
Commission District(s): All Districts

A Resolution of the Governing Authority of DeKalb County to Request that the Members of the DeKalb Delegation to the Georgia General Assembly Give Consideration to the Association of County Commissioner’s (ACCG) 2018 Legislative Priorities as Identified and Enact Such Measures in an Expeditious Manner.

Approved

GIS Department
2018-1511
Commission District(s): 4 & 6

Resolution to set a date and time for a public hearing related to consideration of abandonment of a 0.336 acre section of Patterson Avenue right of way.

Deferred 2 weeks, until February 27, 2018

Public Works - Transportation
2018-1503
Commission District(s): 5 and 7

Georgia Power Relocations for Panola Road at Marbut Road Traffic Signal Improvements

Deferred 2 weeks, until February 27, 2018

Purchasing & Contracting
Purchasing & Contracting - to FAB Committee
2017-0063   
Commission District(s): 1 & 6

RFP  Design and Construction of New Tag Office (270 days): Request for Proposals No. 16-500421 for use by the Department of Facilities Management (FM). Amount not to exceed: $1,971,000.00

Withdrawn

2017-1319   
Commission District(s): All

RFP - Request for Proposals No. 17-500471 Federal and State Legislative Lobbying Services (Multiyear Contract): for use by the Chief Executive Officer (CEO) and Board of Commissioners (BOC).  Consists of provision of legislative services. Recommend award to the only proposer, who is responsive and responsible: Dentons US, LLP. Amount Not To Exceed: $1,062,000.00.

Withdrawn

Purchasing & Contracting - to PECS Committee
2017-1404   
Commission District(s): 1 & 7

LB - Invitation No. 17-100878 for Site Clearing and Construction at Henderson Park: for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Consists of preparing the site for installation of a new playground and a modular restroom building. Recommend award to the lowest, responsive and responsible bidder:  Ed Castro Landscape, Inc. Amount Not To Exceed:  $129,398.41.

Approved

J.    COMMENTS FROM THE BOARD

DeKalb County Government does not discriminate against qualified individuals with disabilities or exclude them from participating in or receiving benefits of its services, programs, or activities, based on disability. Janet Essix, DeKalb County Government’s Employee Relations Manager and ADA Coordinator, is designated to coordinate the County’s compliance with Part 35 of the Department of Justice regulations regarding the Americans with Disabilities Act. Janet Essix may be contacted at 1300 Commerce Drive, 1st Floor, Decatur, GA 30030, 404.371.2309, to request information about access for persons with disabilities to County services, programs and activities, or to discuss a grievance regarding an impediment to such access. Ten days’ notice is requested for special accommodations.

K.  POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.