BOC Agenda Summary from June 12, 2018

A. INSPIRATIONAL

Kuldip Singh
Sikh Community Priest

PLEDGE OF ALLEGIANCE

Commissioner Kathie Gannon
District 6

B. PRESENTATIONS

World Refugee Day
Being a Bridge Builder 2018 Youth Art Contest

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

Public Works - Transportation
2018-2069
2018-2070
2018-2071
Commission District(s): 5 & 7

Traffic Calming Petition- Aldergate Drive & Tudor Castle Way between John Wesley Drive and Dover Castle Drive.  No Cost to  County.

Approved

Commission District(s): 3 & 7

Traffic Calming Petition- Ellington Street between White Oak Drive and Glenwood Rd.  No Cost to County.

Approved

Commission District(s): 5 & 7

Traffic Calming Petition- Dover Castle Drive between Tudor Castle Way and South Hairston Rd.  No Cost to County.

Approved

Watershed  Management
2017-0774
Commission District(s):  4 and 6

Resolution, Order and Declaration of Taking - Installation of 13,200 LF of 30-inch ductile iron pipe (DIP) from Maple Street to South Columbia Drive for constructing a new transmission main for the “Waterline Replacement Scott Boulevard - Phase III” project.  Cost to the County:  $159,400

Withdrawn

“DECISION ONLY” ITEMS – NO PUBLIC HEARING
Planning & Sustainability
2018-1911

E.    APPEALS

NONE

F. APPOINTMENTS

COMMISSION DISTRICT(S):   3 & 7  
Frank Golley 
Z-18-22128

Deferred 2 weeks, until June 26, 2018 for Decision Only

ITEMS FOR RECORDING IN THE MINUTES
Board of Commissioners - District 7
2018-2176
Commission District(s): 7

Recording the Appointment of Charles McCorkle to the Citizens Oversight Committee for SPLOST Revenues and
Expenditures.

Approved

G.    CONSENT AGENDA

Board of Commissioners
2018-2208
Commission District(s): All
Board of Commissioners - Committee of the Whole Meeting Date  Change

Approved

Board of Commissioners - District 3
2018-2218
2018-2219
2018-2220
Commission District(s): Districts 3 and 6 Grant Match NH Scott

Approved

Commission District(s): Districts 3 and 6

Allocation of $150,000 to Support the Planning and Development of the Rainbow Park Amphitheater

Approved

Commission District(s): Districts 3 and 6 Shoals Creek Park II Restrooms - $150,000

Approved

Clerk to the Board of Commissioners & CEO
2018-2095
2018-2096
Commission District(s): All

Approval of Minutes of the Regular Meeting of April 10, 2018

Approved

Commission District(s): All

Approval of Minutes of the Regular Meeting of April 24, 2018

Approved

District Attorney
2018-2156
Commission District(s): All

Acceptance of additional Sexual Assault Kit Initiative Grant to District Attorney’s Office

Approved

Human Services
2018-2055
Commission District(s): All

Acceptance of Grant from the Georgia Department of Public Health for the DeKalb County Maternal, Infant, and Early Childhood Home Visiting (MIECHV) Program- at no cost to the County

Approved

Planning and Sustainability
2018-2209
Commission District(s): All

Resolution to Adopt the 2018 Service Delivery Strategy (SDS)

Approved

State Court
2018-2173
Commission District(s): All

Council of Accountability Court Judges Funding Committee (CACJ) to the DeKalb County DUI Court Program in the amount of $143,773.00 with a match of $15,974.78

Approved

Superior Court
2018-2167
2018-2168
Commission District(s): All Districts

Criminal Justice Coordinating Council Grant to the DeKalb County Superior Court-Adult Felony Drug Court

Approved

Commission District(s): All Districts

Criminal Justice Coordinating Council Grant to the DeKalb County Superior Court-Veterans Treatment Court

Approved

H.    PRELIMINARY ITEMS

Beautification
2018-2207
Commission District(s): All Commission Districts

Memorandum of Understanding (MOU) between DeKalb County & Keep DeKalb Beautiful, Inc.

Deferred 2 weeks, until June 26, 2018

Board of Commissioners - District 1
2018-2104
Commission District(s): Districts 1, 4, 7

Stone Mountain CID Annexation of Twenty (20) Commercial Properties (No Cost to the County)

Approved the substitute submitted from the floor

Community Development
2018-2031
Commission District(s): All

Amendment #2 to Access to Capital for Entrepreneurs’ (ACE)  contract #1075460 to add an additional $250,000 and extend the contract term for a period of one year; ending on August 26, 2019.

Deferred 2 weeks, until June 26, 2018

Finance
2018-2106
2018-2108
Commission District(s): All

Districts Adoption of County Debt Management Policy

Deferred 30 days, until July 10, 2018

Commission District(s): All

Commission Districts Updating of the County Investment Management Policy

Deferred 30 days, until July 10, 2018

Fire & Rescue
2018-2161
2018-2162
Commission District(s): All

Accepting Donation Of A Trailer From The International Association of Fire Chiefs

Approved

Commission District(s): Districts 3 and 7

Intergovernmental Agreement With The City Of Forest Park For Limited Fire Services In Exchange For Access To Training Facilities

Approved

Purchasing & Contracting
Purchasing & Contracting - to ERPS Committee
2018-2025
2018-2038
2018-2063
Commission District(s): ALL

CO - Change Order No. 1 to Contract No. 1022922 for Police Body Cameras (Annual Contract with 4 Options to Renew): for use by Police Services (PS) and the Marshal’s Office. Consists of the procurement of body cameras, rocket technology, maintenance, support and data storage for the body camera system. Awarded to Utilities Associates, Inc. Amount Not To Exceed: $676,289.00.

Approved

Commission District(s): ALL

CA - Cooperative Agreement for Technology Products, Services, Solutions and Related Products and Services: for use by Police Services (PS). Consists of purchasing ninety (90) tablets, mounting docks, and equipment to be installed in new vehicles. Awarded to Insight Public Sector, Inc.  Amount Not To  Exceed: $329,530.50.

Approved

Commission District(s): All

LB - Invitation No. 17-100936 Hazardous Materials Response Apparatus with Fire, EMS and Hazmat Equipment: for Public Works - Fleet Management to be used by  Fire and Rescue Services. Consists of one (1) unit used for high and low hazard crime scenes and accidents. Recommend award to the lowest, responsive and responsible bidder: Williams Fire Apparatus, Inc. Amount Not To Exceed:   $1,260,815.00.

Approved

Purchasing & Contracting - to FAB Committee
2018-1984   
Commission District(s): 4

REN - Facility Maintenance Services (Cooperative Agreement - 3rd Renewal Option): Contract No. 987470 for use by the Sheriff’s Office. Consists of preventative maintenance services for the County Jail. Awarded to CGL Facility Management LLC.  Amount Not To Exceed:  $2,400,000.00

Approved

2018-2041   
Commission District(s): ALL

CO - Change Order No. 4 to Contract No. 11-902259 for Tax Filing and Wage Deduction Services (Multiyear Contract): for use by the Department of Finance - Risk Management. Consists of filing payroll taxes, W-2 forms, 1099 forms and administering wage garnishments, deductions and ACA Reporting and Compliance. Awarded to ADP, Inc. Amount Not To Exceed: $76,200.00.

Approved

2018-1985
2018-2047
2018-2050
Purchasing & Contracting - to OPS Committee
Commission District(s): All

REN - Home Depot Convenience Contract for In-Store Purchases (Cooperative Agreement - 2nd Renewal): Contract No. 1060382 for use by the Department of Facilities Management (FM). Consists of the purchase of materials for use in making repairs and improvements in County facilities. Awarded to The Home Depot. Amount Not To Exceed: $250,000.00.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on June 26, 2018

Commission District(s): All

SS - 2018 Annual Hewlett Packard (HP) Enterprise Company License Software and Maintenance Support Agreement (Sole Source): for use by the Department of Innovation & Technology (IT). Consists of providing proprietary maintenance and software licenses used in supporting related server infrastructure for all County business units. Awarded to Hewlett Packard Enterprise Company. Amount Not To Exceed: $236,050.24.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on June 26, 2018

Commission District(s): All

REN- Purchase of New Computers, Laptops, Scanners and Accessories:  Contract No. 1070633 for use by the Department of Innovation and Technology (IT). This contract consists of piggybacking off the Statewide Contract (SWC) for the purchase of new computers, laptops and accessories utilized by all County  departments.

Awarded to Dell Marketing, L.P.  Amount Not To Exceed:  $2,000,000.00.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on June 26, 2018

2018-2064
2018-2065
2018-2169
2018-2170
Commission District(s): ALL

CO - Change Order No. 1 to Contract No. 989506 for Monitoring and Maintenance Services for Fire Intrusion Alarm Systems: for use by the Department of Facilities Management (FM). Consists of monitoring and maintenance services for Fire Intrusion Alarm Systems.  Awarded to All-Star Fire, LLC.  Amount Not To  Exceed: $98,000.00

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on June 26, 2018

Commission District(s): ALL

CO - Change Order No. 1 to Contract 975497 for Maintenance and Repair of Overhead Doors (Annual Contract with 2 Options to Renew) for used by the Department of Facilities Management (FM). Consists of providing services for the maintenance and repair of overhead doors. Awarded to Atlanta’s Professional Doors, Inc.  Amount Not To Exceed: $110,000.00

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on June 26, 2018

Purchasing & Contracting - to PECS Committee
Commission District(s): All

RFP - Request for Proposals No. 18-500481 Meal and Adult Day Voucher/Respite Program Services for Seniors (Multi-year Contract): for use by Human Services. Consists of program management services for the provision of congregate and home-delivered meals and adult daycare/respite services for seniors. Recommend award to the highest scoring proposers: Open Hand Atlanta and Rem-Kiks Adult Day Care Services, Inc. Total Amount Not To Exceed:  $2,476,913.82.

Deferred 2 weeks and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on June 26, 2018

Commission District(s): All

LB - Invitation No. 18-100970 In-Home Services for Seniors (Annual Contract with 4 Options to Renew): for use by Human Services. Consists of the provision  of in-home services for seniors. Recommend award to the lowest, responsive and responsible bidders: Jo Jo Home Healthcare Providers, Inc. and Rem-Kiks Health Care Services, Inc.  Total Amount Not To Exceed:  $379,664.00.

Deferred 2 weeks and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on June 26, 2018

Purchasing & Contracting - to PWI Committee
2018-1821
2018-2037
2018-2039
Commission District(s): All

LB - Invitation No. 17-100898 Asphaltic Concrete Pavement Repairs (Annual Contract with 2 Options to Renew): for use by Facilities Management (FM), Public Works - Roads and Drainage (R&D) and the Department of Watershed Management (DWM). Consists of asphaltic concrete pavement repair  services.

Recommend award to the lowest, responsive and responsible bidders: Greenway One, Inc., A & S Paving, Inc. and HEH Paving, Inc. Total Amount Not To  Exceed: $10,305,057.22.

Approved

Commission District(s): All

REN - Copper Tubes and Fittings (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1020070 for use by the Department of Watershed Management (DWM). This contract consists of supplying copper pipe tubing and fittings to install water meters for residential and commercial use. Awarded to Delta Municipal Supply Company.  Amount Not To Exceed:  $5,758,266.00.

Approved

Commission District(s): All

REN - Asphalt Cement Cutback and Emulsified (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1019677 for use by Public Works - Roads  and Drainage (R&D). This contract consists of supplying liquid adhesive to be utilized for roadway repairs and resurfacing to bond old asphalts with new asphalts. Awarded to Infinite Estate, LLC.  Amount Not To Exceed:  $100,000.00.

Approved

WorkSource DeKalb
2018-2204
2018-2251
2018-2252
Commission District(s): ALL

Adult and Dislocated Workers

Approved

Commission District(s): All

Add an item to the agenda

Approved

Commission District(s): All Commission Districts

Intergovernmental Agreement with the City of Dunwoody for the Distribution of Homestead Option Sales Tax Proceeds and Equalized Homestead Option Sales Tax Proceeds

Approved

2018-2249
2018-2250
Commission District(s): All

To add an item to the agenda

Approved

Commission District(s): 1 & 6

Water Utility Installation for Upcoming City of Dunwoody Project Cost to the County:  Not To Exceed $400,600

Approved

I.    ITEMS FOR DECISION BY THE BOARD

Board of Commissioners - District 6
2018-2089
Commission District(s): All

Climate Change Resolution

Approved the substitute submitted from the floor

Community Development
2018-1995

Human Services
2018-2035
2018-2074
Commission District(s): All

To Approve the Submission of a HUD Section 108 Loan Guarantee Application in the amount of $7,836,375 for the Design, Engineering, and Construction of a Senior Center with Pool in Districts 4 & 7 -  Cost to County -Annual  Debt
Service on the Loan - $547,664 Per Year

Approved

Commission District(s): ALL

Time Extension for New Freedom Program Subgrant Agreement with  MARTA

Approved

Commission District(s): All

Human Services Plan for Senior Services Future State

Approved

Purchasing & Contracting
Purchasing & Contracting - to OPS Committee
2018-1763
2018-1909

Commission District(s): All

REN - Portable Toilet Rentals (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1021260 for use by Public Works - Roads and Drainage (R&D) and Sanitation, the Departments of Watershed Management (DWM) and Recreation, Parks and Cultural Affairs (RPCA) and the DeKalb Peachtree Airport. This contract consists of providing portable toilet rentals for County hosted events and worksites. Awarded to M.A.S.S. Services, Inc. dba Comfort Zone Portables. Amount Not To Exceed: $78,800.00.

Approved

Commission District(s): ALL

REN - Decals for DeKalb County Vehicles (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1022754 for use by Police Services and Public Works - Fleet Management. Consists of providing decals for public safety and other vehicles. Awarded to AKO Signs Inc. Amount Not To Exceed:  $79,000.00.

Approved

Purchasing & Contracting - to PWI Committee
2017-0630   
Commission District(s): All

CO - Change Order No. 2 to Contract No. 14-902800 Consent Decree Program Management Services: for use by the Department of Watershed Management (DWM). Awarded to CH2M Hill Engineers, Inc. Amount Not To Exceed:
$11,363,633.00.

Deferred 2 weeks, until June 26, 2018

J.    COMMENTS FROM THE BOARD

DeKalb County Government does not discriminate against qualified individuals with disabilities or exclude them from participating in or receiving benefits of its services, programs, or activities, based on disability. Janet Essix, DeKalb County Government’s Employee Relations Manager and ADA Coordinator, is designated to coordinate the County’s compliance with Part 35 of the Department of Justice regulations regarding the Americans with Disabilities Act. Janet Essix may be contacted at 1300 Commerce Drive, 1st Floor, Decatur, GA 30030, 404.371.2309, to request information about access for persons with disabilities to County services, programs and activities, or to discuss a grievance regarding an impediment to such access. Ten days’ notice is requested for special accommodations.

Other Items

K.  POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.