BOC Agenda Summary from August 14, 2018

A. INSPIRATIONAL

The Rev. Greg Tallant
Rector, Holy Trinity Parish

PLEDGE OF ALLEGIANCE

Commissioner Steve Bradshaw
District 4

B. PRESENTATIONS

2018 Digital Counties Award

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

GIS Department
2018-2409
Commission District(s):  5 & 7

Resolution to Consider Abandonment of a 0.539 acre Section of Marshalls Industrial Drive Right of Way

Approved the substitute submitted from the floor

Planning and Sustainability
2018-1533
Commission District(s): All

An Ordinance to Amend Chapter 15 of the DeKalb County Code regarding Business Occupancy Taxes

Deferred the substitute submitted from the floor and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on August 28, 2018

Public Works - Transportation
2018-2378
Commission District(s): 3 & 7

Traffic Calming Petition - Wakefield Drive between Boring Road and Baxberry Court.  No Cost to County.

Approved

“DECISION ONLY” ITEMS – NO PUBLIC HEARING
Planning and Sustainability
2018-2456
COMMISSION DISTRICT(S): 3 and 7
Ali Ihsan & Associates.

Deferred for 2 weeks, until August 28, 2018 for Decision Only

E.    APPEALS

NONE

F. APPOINTMENTS

Chief Executive Office
2018-2505
Commission District(s): ALL

Confirmation of County Attorney appointment; Viviane  Ernstes

Approved

G.    CONSENT AGENDA

Airport
2018-2376
Commission District(s): 1 and 6

Termination of Standardized Lease Agreement with Scott Elmore. There is no cost to the County.

Approved

Board of Commissioners - District 2
2018-2501
Commission District(s): Districts 2 and 6

Transfer of Funds to Callanwolde Foundation

Approved

Clerk to the Board of Commissioners and CEO
2018-2405
2018-2406
2018-2407
Commission District(s): All

Approval of Minutes of the Regular Meeting of May 22, 2018

Approved

Commission District(s): All

Approval of Minutes of the Zoning Meeting of May 22, 2018

Approved

Commission District(s): All

Approval of Minutes of the Regular Meeting of June 12, 2018

Approved

Police Services
2018-2344
Commission District(s): All

Commission Districts Donation Of A Speed Trailer From Emory University

Approved

Purchasing & Contracting
2018-2356
2018-2361
Commission District(s): 6

LB - Invitation No. 18-100959 for Deepdene Park Bridge Repair: for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Consists of the repair and/or replacement of the Deepdene Bridge. Recommend award to the lowest, responsive and responsible bidder: Suncoast Restoration and Waterproofing, LLC.  Amount Not To Exceed:  $129,495.40.

Approved

Commission District(s): 3 & 6

CA - Cooperative Agreement for Picnic Pavilion at Gresham Park: for use by the Department of Recreation, Parks, and Cultural Affairs (RPCA). Consists of the purchase, replacement, and installation of a picnic pavilion at Gresham  Park.
Awarded to Halsey Recreation, Inc. Amount Not To Exceed:  $72,930.00.

Approved

Watershed  Management
2018-2431
Commission District(s): 1

Termination of easements - As part of new development (Alexan on Clairemont), a sewer main was re-located.  A new easement was established for that new  sewer main and this item is for the abandonment of portions of the previous easement.    Cost to the County:  $0 - no cost

Approved

H.    PRELIMINARY ITEMS

Board of Commissioners - District 1
2018-2533
Commission District(s): 1 & 6

Request Approval License Agreement between DeKalb Watershed Solar, LLC and DeKalb County, Georgia, Whereby DeKalb Watershed Solar, LLC under The Georgia Power Redi Program Would Construct and Maintain a Floating Solar Array at The Scott Candler Water Filter Plant

Deferred for 2 weeks, until August 28, 2018

Purchasing & Contracting
Purchasing & Contracting - to FAB Committee
2018-2365   
Commission District(s): All

CO- Change Order No. 1 to Contract No. 1081988 for Professional Services for the Implementation of Oracle Hyperion Planning and Budgeting Cloud Services for Public Sector: for the Department of Innovation and Technology (IT) for use by the Office of Management and Budget (OMB). Consist of providing services to streamline the budget preparation process and to enhance the County’s ability to track and manage budgets in real-time. Awarded to Deloitte Consulting, LLP. Amount Not To Exceed: $249,000.00.

Approved

Purchasing & Contracting - to OPS Committee
2018-2294   
Commission District(s): All

CA - Microsoft Premier Support: for use by the Department of Innovation and Technology (IT). Consists of support service to supply support to the Office 365, SharePoint and Windows Operating Systems. Awarded to Microsoft Corporation. Amount Not To Exceed: $150,390.00.

Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on August 28,
2018

2018-2299   
Commission District(s): ALL

LB - Invitation No. 18-100961 for Maintenance and Repair of Overhead Doors (Annual Contract with 2 Options to Renew): for use by the Department of Facilities Management (FM). Consists of the purchase and installation, preventative maintenance, repair and/or replacement of all overhead doors. Recommend award to the lowest, responsive and responsible bidder: Overhead Door Company of Atlanta. Amount Not To Exceed: $300,000.00.

Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on August 28, 2018

Purchasing & Contracting - to PWI Committee
2018-2263
2018-2331
Commission District(s): 1 and 6

RFP - Request for Proposals  No.  17-500472 Design  Build  Services  for   Scott   Candler Water Treatment Plant - High Services Pump  Station  (HSPS)  Header & Transfer Pumps Replacement: for use by the Department of Watershed Management (DWM). Consists of providing the design and construction services  to  remove  and  replace the transfer pump station’s main intake header, which is showing severe signs of corrosion, and to include the removal and replacement of four (4)  small  transfer  pumps with two (2) large transfer pumps. Recommend  award to the sole  proposer,  who is responsive  and  responsible:  Reeves Young, LLC.  Amount Not To Exceed: $3,961,915.00.

Approved

Commission District(s): All

AP - Additional Purchase - Invitation No. 17-100849 49 Metric Ton Excavator with Long Reach Heavy Duty Boom: for Public Works - Fleet Management to be used by Public Works - Sanitation. Consists of one (1) 49 Metric Ton Excavator with Long Reach Heavy Duty Boom to be used to continue to build cells, dredge out retention ponds, and complete various projects essential to the efficient operation of the landfill. Awarded to: Tractor and Equipment Co. Amount Not To Exceed:  $449,700.00.

Approved

2018-2335
2018-2340
Commission District(s): All

AP - Additional Purchase - Invitation No. 18-100940 Toro Groundmaster 4000-D Mower: for Public Works - Fleet Management to be used by Public Works - Recreation, Parks and Cultural Affairs (RPCA). Consists of purchasing three (3) additional units to mow approximately 22 parks and 36 football fields. Awarded to: Jerry Pate Turf & Irrigation, Inc. Amount Not To Exceed:   $183,906.15.

Approved

Commission District(s): All

REN - Concrete Forming, Placing, Finishing and Retainer Walls (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1030383 and 1030316: for use by the Departments of Watershed Management (DWM) and Recreation, Parks and Cultural Affairs (RPCA) and Public Works - Sanitation and Roads and Drainage (R&D). These contracts consist of forming, placing and finishing concrete as needed for curbs, gutters, sidewalks, retainer walls, cheekwalls, footings and steps. Awarded to Crawford Enterprises, Inc. and The Renee Group, Inc. Total Amount Not To Exceed: $3,552,653.00.

Deferred for 2 weeks, until August 28, 2018

2018-2345
Commission District(s): All

LB - Invitation No.18-100937 Professional Inspection Services for Public Works (Annual Contract with 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D). Consists of providing on-call professional services to inspect Municipal Separate Storm Sewer Systems (MS4s).  Recommend award to the  lowest, responsive and responsible bidders: Lowe Engineering, LLC, Moreland Altobelli, LLC and International Design Services, Inc., d/b/a IDS-Global, Inc. Total Amount Not To Exceed: $2,010,000.00.

Deferred for 2 weeks, until August 28, 2018

2018-2362
2018-2529
Commission District(s): 3 & 6

REN - Household Hazardous Waste (HHW) Collection Events (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1094267 for use by Public Works - Sanitation. Consists of the collecting, handling, packing and lawful transporting of household hazardous wastes. Awarded to MXI Environmental Services, LLC. Amount Not To Exceed: $150,000.00.

Approved

Commission District(s): All

CO - Change Order No. 4 to Contract No. 924827 for Water Meters and Parts (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM). Consists of the provision of water meters and associated    parts. Awarded to Kendall Supply, Inc. Contract Term Extension  ONLY.

Approved

Voter Registration & Elections
2018-2495
2018-2552
Commission District(s): Districts 5 and 7

Adoption of Precinct Boundary Changes to evenly distribute voters and eliminate overcrowding in the Woodrow Road Precinct.

Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on August 28, 2018

Commission District(s): All

Add an item to the Agenda Approved to add an item

2018-2553
Commission District(s): District 3 & 6

ITB No. 18-100987 Greens Renovation for Sugar Creek Golf and Tennis Facility as a part of the overall golf course renovation plan. Approval will allow sprigging renovations to be completed on or before spring of 2019.

Deferred for 2 weeks and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on August 28, 2018

I.    ITEMS FOR DECISION BY THE BOARD

Board of Commissioner
2018-2388   
Commission District(s): All Districts

Request approval of a Memorandum of Agreement for the Development of a Transit Master Plan between the Atlanta Regional Commission and DeKalb County, Georgia.

Approved

Board of Commissioners - District 2
2018-2342
Commission District(s): All Districts

Approve the Contract between DeKalb County and the Carl Vinson Institute of Government for the Study of Municipal Annexations and Incorporations Deferred for 2 weeks, until August 28, 2018

Board of Commissioners - District 6
2018-2428
Commission District(s): All Districts

Booting Regulation Ordinance

Deferred for 30 days, until September 11, 2018

Economic Development
2018-2359
Commission District(s): All Districts

A Resolution to make DeKalb County a Welcoming  County

Approved

Facilities Management
2018-2307
Commission District(s): 4 and 7

Approval of Tower Site Lease Agreement between DeKalb County and New Cingular Wireless PCS, LLC

Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on August 28, 2018

Finance
2018-2106
2018-2108
Commission District(s): All Commission Districts

The adoption of the County Debt Management Policy for the purpose of setting forth parameters for issuing debt and managing outstanding debt. The intent is to provide structure for decisions regarding types and amounts of permissible debt, method of sale that may be used, structural features that may be incorporated,   and the timing and purposes for which debt may be  issued.

Deferred for 30 days, until September 11, 2018

Commission District(s): All Commission Districts

Adoption of an updated County Investment Management Policy for the purpose  of providing guidance and direction on best practices to ensure the prudent management of public funds, the availability of operating and capital funds when needed.

Deferred the substitute submitted from the floor for 30 days, until September 11, 2018

Purchasing & Contracting
Purchasing & Contracting - to OPS Committee
2018-2200
2018-2211
Commission District(s): All

LB - Invitation No. 18-100923 Elevator Maintenance Services (Multi-Year Contract): for use by the Department of Facilities Management (FM). Consists of providing maintenance and repair services for elevators, chair lifts, and dumbwaiters at County owned facilities. Recommend award to the lowest, responsive and responsible bidder: ThyssenKrupp Elevator Corp. Amount Not To Exceed: $632,373.96.

Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on August 28, 2018

Commission District(s): All

CA - Cooperative Agreement for Kronos Technical Software and Equipment Support Services: for use by the Department of Innovation and Technology (IT). Consists of maintenance, support and upgrade of the Kronos equipment. Awarded to Kronos Incorporated. Amount Not To Exceed:  $121,060.87.

Approved

Purchasing & Contracting - to PECS Committee
2018-2282    Commission District(s): All

LB - Invitation No. 18-100949 Neighborhood Stabilization Program One (NSP1)    and Program Three (NSP 3): for use by the Department of Community Development. Consists of acquiring, rehabilitating and selling DeKalb residential  properties.  Recommend award to the lowest, responsive and responsible bidder: Synergy Real Estate Developers, LLC. Amount Not To Exceed:  $4,000,000.00.

Approved

J.    COMMENTS FROM THE BOARD

DeKalb County Government does not discriminate against qualified individuals with disabilities or exclude them from participating in or receiving benefits of its services, programs, or activities, based on disability. Janet Essix, DeKalb County Government’s Employee Relations Manager and ADA Coordinator, is designated to coordinate the County’s compliance with Part 35 of the Department of Justice regulations regarding the Americans with Disabilities Act. Janet Essix may be contacted at 1300 Commerce Drive, 1st Floor, Decatur, GA 30030, 404.371.2309, to request information about access for persons with disabilities to County services, programs and activities, or to discuss a grievance regarding an impediment to such access. Ten days’ notice is requested for special accommodations.

K.  POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.