BOC Agenda Summary from November 5, 2018

A. INSPIRATIONAL

Rev. Kim Jackson
All Saints Episcopal Church

PLEDGE OF ALLEGIANCE

Commissioner Steve Bradshaw
District 4

B. PRESENTATIONS

American Red Cross- Employee Recognition
GIS Day

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

Public Works - Transportation
2018-2859
2018-2860
2018-2862
Commission District(s): 1 & 7

Traffic Calming Petition - Brown Road between Chamblee-Tucker Road and Lake Erin Drive.  No Cost to County.

Approved

Commission District(s): 2 & 6

Traffic Calming Petition- Willow Lane between Scott Blvd and Pensdale Road. No Cost to County.

Approved

Commission District(s): 2 & 6

Traffic Calming Petition - Flair Knoll Drive between Cosmos Drive and Flair Knoll Court. Cost to the County is $19,790

Approved

E.    APPEALS

NONE

F. APPOINTMENTS

ITEMS FOR RECORDING IN THE MINUTES
Board of Commissioners - District 1
2018-2899
2018-2955
2018-2956
Commission District(s): Commission District 1

Peachtree DeKalb Airport Master Plan Public Involvement Citizen Advisory Committee

Approved

Add Item

Approved

Commission District(s): Commission District 7

Peachtree DeKalb Airport Master Plan Public Involvement Citizen Advisory Committee

Approved

G.    CONSENT AGENDA

Board of Commissioners
2018-2883
Commission District(s): District 5 and 7

Arabia Mountain National Heritage Area Wayfinding Signage - Change Order Request

Approved

Board of Commissioners - District 2
2018-2891
Commission District(s): Commission Districts 2 and 6

Kittredge Park Restroom

Approved

Clerk to the Board of Commissioners and CEO

2018-2895
2018-2896
2018-2897
2018-2959
2018-2974
Commission District(s): All

Approval of Minutes of the Special Called Meeting of June 28, 2018

Approved

Commission District(s): All

Approval of Minutes of the Special Called Meeting of August 21, 2018

Approved

Commission District(s): All

Approval of Minutes of the Regular Meeting of September 11, 2018

Deferred until November 13, 2018

Add Item

Approved

Commission District(s): Enter all Commission Districts impacted by this item. Payroll Tax, Wage Deduction, Employment Verification and Affordable Care Act Compliance Services (Multi-year Contract): Request for Proposals  No.
18-500483 for use by the Department of Finance - Risk Management. Recommend rescission of Agenda Item No. 2018-2454 to correct a scrivener's error. ADP, LLC. Amount Not To Exceed:  $631,428.12.

Rescinded the action on Item 2018-2454 on the September 11, 2018

Regular Board of Commissioners Meeting Minutes

2018-2966

Solicitor - State Court
2018-2889

Approve ADP Contract

Approved the adopted version of item 2018-2454 with the new expiration date of December 31, 2021

Commission District(s): All

Victims of Crime Act Grant to Solicitor-General’s Office

Approved

H.    PRELIMINARY ITEMS

Board of Commissioners - District 2
2018-2912
Commission District(s): Commission Districts 2 and 6

Appropriation of Funds for SPLOST Parks Drainage Projects

Deferred until December 4, 2018

Community Development
2018-2840
Commission District(s): Districts 4 and 7

Acceptance of $7,840,000 HUD Section 108 Loan Guarantee for the Design, Engineering, and Construction of a Community and Senior Center in Districts 4 and  7

Normal Coursed until November 13, 2018

Finance
2018-2865
Commission District(s): All Commission Districts

Authorizing the Reallocation of the Funds Derived from the Clark Harrison Building Sale

Deferred to the next meeting and assigned to the Finance, Audit & Budget Committee (FAB), and return to the Board on November 13, 2018

Innovation and Technology
2018-2871   
Commission District(s): All

AT&T Session Initiation Protocol (SIP) Project

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018
Public Works - Roads & Drainage

2018-2848   
Commission District(s): County Wide

Request for Funding from the Georgia Department of Transportation (GDOT) for the FY2019 Local Maintenance and Improvement Grant Program

Deferred to the next meeting and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on November 13, 2018

Purchasing & Contracting
2018-2819

Purchasing & Contracting - to ERPS Committee
2018-2825
Commission District(s): ALL

REN - Helicopter Maintenance and Repair Services (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1079637 for use by Police Services  (PS).  Consists of providing maintenance and repair services for the Aerial Support Units 2004 and 2005 helicopters. Awarded to Rotor Resources, LLC. Amount Not To Exceed: $400,000.00.

Deferred to the next meeting and assigned to the Employee Relations & Public Safety Committee (ERPS), and return to the Board on November 13, 2018

Commission District(s): ALL

CO - Change Order No. 1 to Contract No. 13-902608 Workers’  Compensation Bill Review and Telephonic Case Management Organization (Multiyear Contract): for use by the Department of Finance-Risk Management. Consists of the provision of bill review and case management of workers’ compensation claims. Awarded to Corvel Healthcare Corporation dba Corvel Corporation. Amount Not To  Exceed: $85,000.00.

Deferred to the next meeting and assigned to the Employee Relations & Public Safety Committee (ERPS), and return to the Board on November 13, 2018

2018-2716
2018-2822
2018-2880

Purchasing & Contracting - to FAB Committee
Commission District(s): ALL

RFP - Request for Proposals No. 18-500489 Inventory of Capital Assets (Multiyear Contract): for use by the Department of Finance. Consists of providing inventory, appraisal, tagging and valuation services for County assets. Recommend award to the highest scoring proposer:  HCA Asset Management LLC.  Amount Not To  Exceed: $579,100.00.

Deferred to the next meeting and assigned to the Finance, Audit & Budget Committee (FAB), and return to the Board on November 13, 2018

Commission District(s): ALL

CO - Change Order No. 1 to Contract 13-902703 for Banking and Financial Services for DeKalb County (Multiyear): for use by the Department of Finance. The contract consists of providing all banking and financial services and earnings on cash accounts.  Awarded  to Wells Fargo Bank, National Association, Inc.  Amount Not To Exceed:  $450,000.00

Deferred to the next meeting and assigned to the Finance, Audit & Budget Committee (FAB), and return to the Board on November 13, 2018

Commission District(s): ALL

CO - Change Order No. 1 to Contract No. 977680, Financial Advisory Services (Multiyear Contract): for use by the Department of Finance. Consists of providing professional financial advisory services to the County. Awarded to Public Financial Management, Inc. Contract Term Extension Only.

Deferred to the next meeting and assigned to the Finance, Audit & Budget Committee (FAB), and return to the Board on November 13, 2018

Purchasing & Contracting - to OPS Committee
2018-2514   
Commission District(s): ALL

LB - Invitation No. 18-101011 for Installation & Maintenance of On-site Chlorine Generators and Chemical Maintenance of Swimming Pools and Aquatic Centers (Annual Contract with 2 Options to Renew): for use by the Departments of Facilities Management (FM) and Recreation, Parks and Cultural Affairs (RPCA). Consists of the installation and maintenance of chlorine generators and chemical maintenance of County indoor and outdoor swimming pools. Recommend award to the lowest, responsive and responsible bidder: StandGuard Aquatics, Inc. Amount Not To Exceed: $1,370,000.00.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018

2018-2583
2018-2711
2018-2713
Commission District(s): All

REN - Red Dyed Diesel Fuel (Annual Contract - 2nd Renewal of 2 Options to   Renew): Contract Nos.: 1045260 and 1045265 for use by the Departments of Watershed Management (DWM) and Facilities Management (FM), Public Works - Fleet Management (Fleet) and Police Services (Police). These contracts consist of providing red dyed diesel fuel for off-road equipment and vehicles. Awarded to Mansfield Oil Company of Gainesville, Inc. and James River Solutions. Total Amount Not To Exceed: $586,000.00.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018

Commission District(s): All

CO - Change Order No. 2 to Contract No. 967790 for Professional and Managed Support and Maintenance of Voice and Data Network Services: for the Department of Innovation and Technology (IT). This contract consists of Fire Wall upgrade and redesign, adding redundant WLAN Controllers, AirWave Management and upgrade   to 8.X Project: Central control for Redundant Controllers, and other core upgrades.  Awarded to Layer 3 Communications, Inc. Amount Not To Exceed: $548,285.10.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018

Commission District(s): All

REN - Engine and Generator Maintenance and Repair Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1038376 for use by the Departments of Watershed Management (DWM) and Facilities Management (FM). This contract consists of maintenance and repair of engines and generators. Awarded to Power and Energy Services. Amount Not To Exceed:  $700,000.00.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018

2018-2798
2018-2800
2018-2815

Commission District(s): All

CA - Vehicle Mounted GPS Devices: for use by Public Works - Fleet Management, Roads and Drainage (R&D), Sanitation, Code Enforcement and the Department of Watershed Management (DWM). Consists of piggybacking off of the competitively let Georgia Technology Authority (GTA) Contract #9800-GTA794-V to provide vehicle routing and tracking capabilities necessary for the efficient operation of the aforementioned departments. Awarded to Verizon Wireless.  Amount Not To Exceed:  $253,990.20.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018

Commission District(s): 1 & 6

CO - Change Order No. 2 to Contract No. 1021643 for Airport Noise and Operations Monitoring System (NOMS) for the DeKalb Peachtree Airport (Sole Source):  for  use by DeKalb Peachtree Airport. This contract consists of the maintenance of the Airport Noise and Operations Monitoring System for the DeKalb Peachtree Airport. Awarded to Harris Corporation. Amount Not To Exceed:  $40,842.03.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018

Commission District(s): All

LB - Invitation No. 18-100995 Repair, Maintenance, and Installation of Fire   Intrusion Alarm Systems (Annual Contract with 2 Options to Renew): for use by the Department of Facilities Management (FM). Consists of the maintenance, repair and installation of fire intrusion alarms. Recommend award to the lowest, responsive and responsible bidder: All-Star Fire, LLC. Amount Not To Exceed:  $200,000.00.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018

2018-2816
2018-2817
2018-2820
2018-2844

Commission District(s): 1&6

CO - Change Order No. 2 to Contract No. 1038278 for Runway 21L Engineered Materials Arresting System (EMAS) Project at DeKalb Peachtree Airport (Airport). This contract consists of the installation of an EMAS on Runway 21L Approach End to address the safety area limits required by the Federal Aviation Administration guidelines and the approved Airport Layout Plan. Amount Not To  Exceed:  $584,730.83.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018

Commission District(s): All

CA - Cooperative Agreement for Computer Hardware and Software, Tablets, Peripherals and Accessories: for use by the Department of Innovation & Technology (IT).  Consists of the purchase of IT approved computer products and  services.
Awarded to SHI International, Corp. and Insight Public Sector. Total Amount Not To Exceed $1,000,000.00.

Withdrawn

Commission District(s): All

REN - Uninterruptible Power Supplies (UPS) Services (Inspection, Maintenance and Repair) (Annual Contract - 1st Renewal of 2 Options to Renew):  Contract  No. 1083353 for use by the Department of Facilities Management (FM). Consists of providing preventive maintenance (PM) services for UPS systems. Awarded to AC & DC Power Technologies, LLC.  Amount Not To Exceed:  $75,000.00.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018

Commission District(s): 3 & 6

CO - Change Order No. 3 to Contract No. 08-901083 for Construction of Ellenwood Branch Library: for use by the Library. Awarded to Hogan Construction Group,  LLC. Contract Term Extension Only.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018

2018-2845
2018-2872

Commission District(s): 3 & 6

CO - Change Order No. 7 to Contract No. 07-900806 for Design Professional for Ellenwood/River Road Branch Library (Multiyear Contact): for use by the Library. Awarded to R. L. Brown & Associates, Inc. Contract Term Extension  Only.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018

Commission District(s): ALL

RFP - Request for Proposals No. 18-500477 Animal Shelter Operation Services for DeKalb County, Georgia (Multiyear Contract): for use by Police Service - Animal Services Enforcement. Consists of providing animal sheltering operations and services. Recommend award to the sole proposer, who is responsive and responsible: Lifeline Animal Project, Inc.  Amount Not To Exceed:  $20,348,555.00

Approved to extend the contract on a month to month basis at the current rate, pending the disposition of the current contract being under review

Purchasing & Contracting - to PWI Committee
2018-2682
2018-2729
Commission District(s): All

REN - Pump Repair Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1038335 and 1038336 for use by the Department of Watershed Management (DWM). These contracts consist of repair of pumps located at plants and lift stations. Awarded to Cole Technology, Inc. and Pete Kelly, Inc. dba Motor and Gear Engineering. Total Amount Not To Exceed:  $1,000,000.00.

Deferred to the next meeting and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on November 13, 2018

Commission District(s): All

CO - Change Order No. 3 to Contract No. 15-902993 for Professional Services for  Mapping of the Floodplain  (Multiyear  Contract):  for  use  by  Public  Works  -  Roads  and Drainage (R&D).  This  contract  consists  of  the  provision  of  engineering  services to conduct flood  studies  and  preparation  of  floodplain  mapping.  Awarded  to  Dewberry Consultants, LLC. Amount Not To Exceed:  $750,000.00.

Deferred to the next meeting and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on November 13, 2018

2018-2747
2018-2812
2018-2813
2018-2853
Commission District(s): All

REN - Valve and Wet Tap Installation Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1042303 for use by the Department of Watershed Management (DWM). This contract consists of the installation of valves and wet taps for fire hydrant repairs. Awarded to Layne Inliner, LLC. Amount Not To Exceed: $1,000,000.00.

Deferred to the next meeting and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on November 13, 2018

Commission District(s): All

REN - Salt (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1093514 for use by the Department of Watershed Management (DWM). This contract consists of providing salt to make disinfectant for drinking water. Awarded to F. M. Shelton. Amount Not To Exceed: $271,000.00.

Deferred to the next meeting and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on November 13, 2018

Commission District(s): 5 & 7

CO - Change Order No. 1 to Contract No. 1059161 Lithonia Industrial Boulevard Extension, Phase II, PI0006889 (12 months):  for use by  Public Works-Transportation. Consists of extending Lithonia Industrial Boulevard. Awarded to E. R. Snell Contractor, Inc. Contract Term Extension  Only.

Deferred to the next meeting and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on November 13, 2018

Commission District(s): 1

CO - Change Order No. 1 to Contract No. 1015892 Stone Mountain Road from Rockbridge Road to Pole Street and Stone Mountain Bike/Pedestrian (PED) Project, PI006899 & PI007621 (Annual Contract):  for use by Public Works -   Transportation. Consists of adding on-road bike lanes in both directions along South Stone Mountain Lithonia Road. Awarded to SD & C, Inc. Contract Term Extension Only.

Deferred to the next meeting and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on November 13, 2018

2018-2857
2018-2858
2018-2868
Commission District(s): 3 & 7

CO - Change Order No. 1 to Contract 1053399 for Glenwood Sidewalks Improvements, PI0002415/0010636 for use by the Department of Public Works - Transportation. This contract consists of the construction of sidewalks along both sides of Glenwood Road from east of Candler Road/SR 155 to Columbia Drive. Awarded to BRTU Construction. Contract Term Extension  Only.

Deferred to the next meeting and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on November 13, 2018

Commission District(s): 2 & 6

CO - Change Order No. 1 to Contract No. 1100644 for Clifton Corridor Bicycle and Pedestrian Sub Area Connectivity Study: for use by the Department of Public  Works - Transportation.  Consists of developing a bicycle and pedestrian Master Connectivity Sub Area Plan. Awarded to Kimley-Horn and Associates, Inc. Contract Term Extension Only.

Deferred to the next meeting and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on November 13, 2018

Commission District(s): ALL

CO - Change Order No. 1 to Contract 1100646 for Transportation Scoping  Studies, Project 1 - Covington Trails/Kensington MARTA Station Road Diets (PI 0015064)/South River Multiuse Trail from Entrenchment Creek Park to Fulton County Line (PI0015065) for use by the Department of Public Works - Transportation. Consists of providing scoping studies for trail alignments throughout DeKalb County. Awarded to Kimley-Horn & Associates, Inc. Contract Term Extension Only.

Deferred to the next meeting and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on November 13, 2018

Recreation, Parks and Cultural Affairs
2018-2878  
Commission District(s): All

Transfer Funds from the Operating Budget Fund 271 to New CIP Project Accounts

Deferred until December 4, 2018

2018-2955
2018-2960
2018-2961
2018-2962

Add Item

Approved to add (3) items

Commission District(s): Districts 4, 6 and 7

Transfer funds for Little Creek Horse Farm Park

Approved

Commission District(s): Districts 1 and 7

City of Tucker Land Acquisition

Approved with a friendly amendment to approve only the allocation of funding and to excise the IGA from the motion, and a second friendly amendment to stipulate that the allocation of funding is contingent upon the execution of an IGA

Commission District(s): Districts l and 7

City of Tucker Land Acquisition

Approved with a friendly amendment to exclude the IGA and make the allocation of funding contingent upon the eventual execution of the IGA

I.    ITEMS FOR DECISION BY THE BOARD

District Attorney
2018-2706
Human Services
2018-2789
Commission District(s): all

Pretrial Justice Division-1st Appearance Hearings At Jail--District Attorney, Public Defender and Magistrate Court/Pretrial Release

Deferred and assigned to the Finance, Audit & Budget Committee (FAB), and return to the Board on December 11, 2018

Commission District(s): All

Awarding of 2018 Human Services Grants- Fund 250 Cost Center 67510. Cost to the County is $617,808

Approved

Police Services
2018-2764
2018-2791
Commission District(s): All Commission Districts

GY2016 Urban Area Security Initiative (UASI) Memorandum of Understanding (MOU) $343,908.01

Deferred to the next meeting and assigned to the Employee Relations & Public Safety Committee (ERPS), and return to the Board on November 13, 2018

Commission District(s): All Commission Districts

FY18 Justice and Mental Health Collaboration Program Grant, $100,000.00 Deferred to the next meeting and assigned to the Employee Relations & Public Safety Committee (ERPS), and return to the Board on November 13, 2018

Purchasing & Contracting
Purchasing & Contracting - to ERPS Committee
2018-2718
2018-2728
Commission District(s): All

CA - Cooperative Agreement for procuring a Video Surveillance System for the Maloof Building Complex: for use by Police Services. Consists of the purchase, installation and programming of a comprehensive security system. Awarded to Convergint Technologies LLC.  Amount Not To Exceed:  $102,468.00

Deferred to the next meeting and assigned to the Employee Relations & Public Safety Committee (ERPS), and return to the Board on November 13, 2018

Commission District(s): All

CO - Change Order  No.  1 to  Contract  No.  982447 for  Police  Promotional  Selection  and Testing Process Services (Multiyear Contract): for use by Police Services. This  contract  consists  of  developing  employment  examinations  to  produce  legally defensible rank ordered promotional lists for the ranks of Sergeant, Lieutenant and  Captain. Awarded to Cooperative Personnel Services  dba  CPS  HR  Consulting.  Extension in contract term only.

Deferred to the next meeting and assigned to the Employee Relations & Public Safety Committee (ERPS), and return to the Board on November 13, 2018

Purchasing & Contracting - to OPS Committee
2018-1874
2018-2524
2018-2702
Commission District(s): ALL

CO - Change Order No. 1 to Contract Nos.: 1025662, 1023197 and 1031586 for Architectural and Engineering Design Services (Multi-year Contract): for the Departments of Facilities Management (FM) and Recreation, Parks and Cultural Affairs (RPCA). Consists of the provision of architectural and engineering design services for various facilities projects. Awarded to Wood Environment & Infrastructure Solutions, Inc., Brown Design Group, Inc. and Pond & Company. Total Amount Not To Exceed: $1,700,000.00.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on December 4, 2018

Commission District(s): All

REN - County Wide Commercial Janitorial Services (Annual Contract - 2nd  Renewal of 2 Options to Renew): Contract Nos.: 1037689 and 1055558 for use by  the Department of Facilities Management (FM). These contracts consist of providing all labor, materials and equipment necessary to provide county wide commercial quality janitorial services. Awarded to American Facility Services, Inc. and Building Maintenance Services, Inc. Total Amount Not To Exceed:  $3,421,773.60.

Approved

Commission District(s): All

LB - Invitation No. 18-101007 20 Ton Tag Trailer with Dual Wheels: for Public Works - Fleet Management to be used by the Departments of Watershed Management (DWM) and Recreation, Parks and Cultural Affairs (RPCA). Consists  of eight (8) 20 Ton Tag Trailers with Dual Wheels for the purpose of hauling large excavators, skid steers and other large equipment to job sites. Recommend award to JME Sales Inc.  Amount Not To Exceed:  $132,800.00.

Approved

Purchasing & Contracting - to PWI Committee
2018-2195   
Commission District(s): 3 & 7

CO - Change Order No. 1 to Contract No. 972548 Snapfinger Advanced Wastewater Treatment Facilities Expansion - Phase 2: for use by the Department of Watershed Management (DWM).   This contract consists of the phase 2 expansion to the Snapfinger Advanced Wastewater Treatment Facility; inclusive of site preparation, modification of existing structures, and the construction of new structures. This request is to extend the contract term and to increase the funding to allow for completion of eight (8) proposed design and construction changes. Awarded to Archer Western Construction, LLC. Amount Not To Exceed $350,000.00.

Deferred to the next meeting and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on November 13, 2018



Other Items

J.    COMMENTS FROM THE BOARD

DeKalb County Government does not discriminate against qualified individuals with disabilities or exclude them from participating in or receiving benefits of its services, programs, or activities, based on disability. Janet Essix, DeKalb County Government’s Employee Relations Manager and ADA Coordinator, is designated to coordinate the County’s compliance with Part 35 of the Department of Justice regulations regarding the Americans with Disabilities Act. Janet Essix may be contacted at 1300 Commerce Drive, 1st Floor, Decatur, GA 30030, 404.371.2309, to request information about access for persons with disabilities to County services, programs and activities, or to discuss a grievance regarding an impediment to such access. Ten days’ notice is requested for special accommodations.

K.  POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.