BOC Agenda Summary from April 24, 2018

A. INSPIRATIONAL

Minister Justin Giboney
Greater Piney Grove Baptist Church

PLEDGE OF ALLEGIANCE

Commissioner Larry Johnson
District 3

B. PRESENTATIONS

The American Cancer Society Relay for Life of DeKalb County
Green Community Certified Silver Award (2017-2021)
Child Abuse Prevention Month
Boys and Girls Club Week

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

10:00 A.M. PUBLIC HEARING
Planning & Sustainability

“DECISION ONLY” ITEMS – NO PUBLIC HEARING

2018-1508
COMMISSION DISTRICT(S):  3 & 6

D2.    Z 18 21945
Benjamin Leininger

Approved with 10 conditions submitted by Commissioners Larry Johnson and Kathie Gannon

E.    APPEALS

NONE

F. APPOINTMENTS

NONE

G.    CONSENT AGENDA

Clerk to the Board of Commissioners and CEO
2018-1850
Commission District(s): All

Approval of Minutes of the Regular Meeting of February 13, 2018

Approved

2018-1916
Commission District(s): All

Approval of Minutes of the Regular Meeting of February 27, 2018

Approved

Community Development
2018-1862
Commission District(s): All

2018 CDBG Youth Set-Aside Fund for Summer Voucher Program - No Cost to County

Approved

2018-1888
Commission District(s): Serves All

Contract with Friends of Disabled Adults and Children Too, Inc. - Renovation of Facility - Using CDBG Funding

Approved

Finance
2018-1938
Commission District(s): All Commission Districts

Revise the net proceeds from the Pleasantdale Park transaction to account for $3,511 in closing costs related to the purchase of 2.4 acres of Margaret Harris Comprehensive School and 2.8 acres of Rehoboth Park approved on 12/5/2017.

Approved

Recreation, Parks and Cultural Affairs
2018-1935
Commission District(s): ALL

2018 Summer Food Service Program

Approved

H.    PRELIMINARY ITEMS

Chief Executive Office
2018-1974
Commission District(s): All

Appropriation of Anticipated SPLOST Funds in Accordance with the Referendum Approved by the Voters on November 7, 2017.

Deferred 2 weeks and assigned to the Finance, Audit & Budget Committee (FAB), and return to the Board on May 8, 2018

Facilities Management
2018-1933
Commission District(s):  All

A.R.T Station Lease Agreement

Deferred the substitute submitted from the floor 2 weeks and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on May 8, 2018

Purchasing & Contracting
Purchasing & Contracting - to OPS Committee
2018-1790   
Commission District(s): All

CO - Disaster Recovery & Sewage Cleaning Services (Annual Contract with 2 Options to Renew): Contract No. 1048832 for use by the Departments of Watershed Management (DWM) and Facilities Management (FM). This contract consists of disaster recovery cleaning and supplementary services for repairs.

Awarded to Bell Restoration Services Inc., dba Servpro of Stone Mountain/Clarkston. Amount Not To Exceed: $765,000.00.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on May 8, 2018

2018-1861   
Commission District(s): All

AP - Additional Purchase - Invitation No. 17-100886  Tandem Axle CNG Powered Manual Automated Side Loader, Refuse Collection Truck with 28 Cubic Yard Compaction System:  for Public Works - Fleet Management to be used by Public Works - Sanitation. Consists of (10) ten units used for residential garbage collection. Amount Not To Exceed:  $3,441,680.00.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on May 8, 2018

2018-1866   
Commission District(s): ALL

REN - Supply and Service of Feminine Hygiene Disposal Units (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1064963 for use by the Department of Facilities Management (FM). Consists of providing feminine hygiene disposal units. Awarded to Southern Textile Rental Services, Inc. Amount Not To Exceed: $144,000.00.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on May 8, 2018

2018-1874   
Commission District(s): ALL

CO - Change Order No. 1 to Contract Nos.: 1025662, 1023197 and 1031586 for Architectural and Engineering Design Services (Multi-year Contract): for the Departments of Facilities Management (FM) and Recreation, Parks and Cultural Affairs (RPCA). Consists of the provision of architectural and engineering design services for various facilities projects. Awarded to AMEC Foster Wheeler Environment & Infrastructure, Inc., Brown Design Group, Inc. and Pond & Company. Total Amount Not To Exceed: $2,800,000.00.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on May 8, 2018

Purchasing & Contracting - to PECS Committee
2018-1876   
Commission District(s): ALL

C - Cancellation of Contract No. 995564 for Landscape Maintenance Services for use by Recreation, Parks and Cultural Affairs (RPCA).  Consists of providing landscaping and maintenance services for County public grounds and park sites. This request is to terminate for convenience with Dante’s Lawn Manicures and award their sites to Artscape, Inc.  Monthly Amount Not To Exceed: $30,000.00.

Deferred 2 weeks and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on May 8, 2018

Purchasing & Contracting - to PWI Committee
2018-1724   
Commission District(s):  All

LB - Invitation No. 17-100891 Manhole Casting and Accessories (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM). Consists of supplying manhole castings and accessories. Recommend award to the lowest, responsive and responsible bidder:  Delta Municipal Supply Company. Amount Not To Exceed: $288,081.85.

Approved

2018-1744   
Commission District(s): All

REN - Sodding, Sprigging and Sod (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1010815 for use by Public Works - Roads & Drainage  (R&D) and the Departments of Watershed Management (DWM) and Recreation,
Parks and Cultural Affairs (RPCA). This contract consists of providing various types of sod, sprigs and installation of sod. Awarded to A.S.A.P. Landscape Management Group.  Amount Not To Exceed: $465,000.00.

Approved

2018-1829   
Commission District(s): All

LB - Invitation No. 17-100857 Sewer Rods and Accessories (Annual Contract with  2 Options to Renew): for use by the Department of Watershed Management  (DWM). Consists of supplying sewer rods and accessories. Recommend award to  the sole, responsive and responsible bidder:    P & H Supply Company. Amount Not To Exceed: $391,205.75.

Approved

2018-1867  
Commission District(s): All

LB - Invitation No. 17-100909 Machine Shop Services (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM). Consists of machine shop services to repair gearboxes, milling, drilling and hydraulic press machines operated at the wastewater  plants  and  lift  stations.  Recommend award to the  lowest,  responsive  and  responsible  bidder:  Cole  Technology,  Inc. Amount Not To Exceed: $999,227.00.

Approved

2018-1868   
Commission District(s): All

CO - Change Order No. 1 to Contract Nos.: 973194, 973196, 973200 and 973232 PVC Sewer Pipes and Accessories (Annual Contract with 2 Options to Renew):  for use by the Department of Watershed Management (DWM).  These contracts consist of providing PVC sewer pipes and fittings for use in water line replacements and repairs. Awarded to Core & Main, Ferguson Waterworks, Fortiline Waterworks and FM Shelton Inc. Total Amount Not To Exceed $392,000.00.

Approved

2018-1869   
Commission District(s): All

LB - Invitation No. 18-100918 Purchase of Mobile Office Trailers (Annual Contract with 2 Options to Renew): for use by Public Works-Sanitation.  Consists of providing two (2) new mobile office trailers to be located at the North Collection Lot and the Seminole Road Landfill.  Recommend award to the lowest, responsive and responsible bidder: Mobile Modular Management Corp. Amount Not To Exceed: $185,728.00.

Approved

2018-1878   
Commission District(s): All

LB - Invitation No. 18-100917 Rock Crushing - Asphalt, Concrete and Stone (Annual Contract with 2 Options to Renew): for use by Public Works - Sanitation. Consists of crushing rock, granite, stone and hauling materials to and from the Seminole Road Landfill. Recommend award to the lowest, responsive and responsible bidder: Quiet Link, LLC.  Amount Not To Exceed: $260,000.00.

Approved

2018-1972
Commission District(s): All

CO - Change Order No. 1 to Contract Nos.:  971933, 971934 and 971935 for Sewer System Cleaning (Annual Contract): for use by the Department of Watershed Management (DWM). Consists of cleaning the sewer system of spills and helping to prevent future spills. Awarded to Crawford Enterprises, Inc., Pipe Logistics, Inc. and Southeast Pipe Survey, Inc. Total Amount Not To Exceed: $3,240,000.00

Approved

2018-1986   
Commission District(s): All

CO - Change Order No. 1B to Contract No. 14-902800 Consent Decree Program Management Services: for use by the Department of Watershed Management (DWM). Awarded to CH2M Hill Engineers, Inc. Amount Not To Exceed: $1,886,848.00

Approved

I.    ITEMS FOR DECISION BY THE BOARD

Planning and Sustainability
2018-1533
Commission District(s): All

An Ordinance to Amend Chapter 15 of the DeKalb County Code regarding Business Occupancy Taxes

Deferred 30 days, until May 22, 2018

Purchasing & Contracting
Purchasing & Contracting - to PWI Committee
2018-1657   
Commission District(s): ALL

LB - Invitation No. 17-100913 for Sidewalks and Roadways (Multiyear Contract): for use by Public Works - Transportation and Recreation, Parks and Cultural Affairs (RPCA).  Consists of sidewalks, drainage improvements and minor road improvements. Recommend award to the lowest, responsive and responsible bidders: Autaco Development and SD&C, Inc.  Total Amount Not To Exceed:  $9,000,000.00.

Deferred 2 weeks, until May 8, 2018

2018-1757   
Commission District(s): All

CO - Change Order  No.  3 to  Contract  No.  1063708 Professional  Consulting Services to DeKalb County Office of the Chief Executive  Officer:  for  use  by  the Office of the Chief Executive Officer (CEO) and the Department of Watershed Management  (DWM).  This  contract  consists  of  providing  consulting  services  to review the County’s Consent Decree Program. Awarded to VNF Solutions, LLC. Amount Not To Exceed:  $100,000.00.

Deferred 2 weeks, until May 8, 2018

J.    COMMENTS FROM THE BOARD

DeKalb County Government does not discriminate against qualified individuals with disabilities or exclude them from participating in or receiving benefits of its services, programs, or activities, based on disability. Janet Essix, DeKalb County Government’s Employee Relations Manager and ADA Coordinator, is designated to coordinate the County’s compliance with Part 35 of the Department of Justice regulations regarding the Americans with Disabilities Act. Janet Essix may be contacted at 1300 Commerce Drive, 1st Floor, Decatur, GA 30030, 404.371.2309, to request information about access for persons with disabilities to County services, programs and activities, or to discuss a grievance regarding an impediment to such access. Ten days’ notice is requested for special accommodations.

K.  POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.