BOC Agenda Summary from December 4, 2018

A. INSPIRATIONAL

Pastor Marcus Green
First St. Peter AME Church

PLEDGE OF ALLEGIANCE

Commissioner Kathie Gannon
District 6

B. PRESENTATIONS

Year-End Budget Review

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

Planning & Sustainability
2018-2502
COMMISSION DISTRICT(S): 2 & 6

Application of the Director of Planning & Sustainability for a Major Modification to zoning conditions to amend the site plan of a condominium subdivision to relocate one building and allow full access on Stephens Drive. The property is located on the southeast intersection of Briarcliff Road and Stephens Road.

Deferred, until January 8, 2019 for Decision Only.

Public Works - Transportation
2018-2902
Commission District(s): 4 & 6

Traffic Calming Petition - First Avenue between Chestnut Street and Rockbridge Road.  No Cost to County.

Deferred, until January 8, 2019 for Public Hearing

2018-2968
2018-2969
2018-2970
Commission District(s): 5 & 7

Traffic Calming Petition - Aldergate Drive & Tudor Castle Way between John Wesley Drive and Dover Castle Drive. Cost to the County is  $34,610.00.

Approved

Commission District(s): 3 & 7

Traffic Calming Petition - Toney Drive between Miriam Lane and Glendale Drive. Cost to the County is $10,000.00.

Approved

Commission District(s): 5 & 7

Traffic Calming Petition - Dover Castle Drive between Tudor Castle Way and South Hairston Road. Cost to the County is $19,870.00.

Approved

“DECISION ONLY” ITEMS – NO PUBLIC HEARING
Planning & Sustainability
2018-2784
COMMISSION DISTRICT(S): 3 & 7

Application of Sid Tepaul to rezone property from R-100 (Residential Medium Lot-100) to RSM (Residential SmallLotMix)to allow development of a33-lot urban single-family detached subdivision, at 4601 & 4625 Flat Shoals Road. (Amended to R-75 (Single-Family Residential District and 13 single family detached homes on 10/12/18).

Approved the substitute submitted from the floor, with 9 staff conditions

2018-2794

E.    APPEALS

NONE

F. APPOINTMENTS

COMMISSION DISTRICT(S): 2 & 6

Application of the Director of Planning and Sustainability for the Emory Jewish Student Center to rezone property from MR-2 (Medium Density Residential) to OI (Office Institutional) to allow the use for an existing student center, at 1526 N. Decatur Rd.

Deferred, until January 8, 2019 for Decision Only

Board of Commissioners - District 6
2018-3023
2018-3027
Commission District(s): All

Reappointment of Deb Watts to the Historic Preservation  Commission

Deferred, until December 11, 2018

Commission District(s): All

Reappoint Jon Hart to the Historic Preservation Commission to a term that expires November 30, 2021.

Deferred, until December 11, 2018

ITEMS FOR RECORDING IN THE MINUTES
Board of Commissioners - District 2
2018-3019
Commission District(s): Commission District 2

Record Reappointment of Wardell Castles to the DeKalb Animal Services Advisory Board

Approved

G.    CONSENT AGENDA

Board of Commissioners - District 4
2018-2971
Commission District(s): Districts 4 & 6

Avondale Dunaire Park Master Plan

Approved

Recreation, Parks and Cultural Affairs
2018-2975
Commission District(s): All Districts

Park Pride Atlanta, Inc. Contract Renewal 2019

Approved

H.    PRELIMINARY ITEMS

Board of Commissioners
2018-3039
Commission District(s): All

Board of Commissioners’ 2019 Regular Business and Committee of the Whole Meetings Calendar

Approved

Board of Commissioners - District 6
2018-3078
Commission District(s): District 6

DeKalb Community Service Board Opioid Recovery Program

Defer the substitute submitted from the floor and assigned to the Finance, Audit & Budget Committee (FAB), and return to the Board on December 11, 2018

2019 Legislative Agenda
2018-3030
2018-3031
2018-3032
2018-3033
Commission District(s): All Districts

A Resolution Of The Governing Authority Of DeKalb County, Georgia To The DeKalb County Delegation Of The General Assembly Relating To Supporting The 2019 ACCG Legislative Priorities, And For Other Purposes;

Approved

Commission District(s): All Districts

A Resolution of DeKalb County, Georgia Requesting Strict Regulation of the Storage of Coal Combustion Residuals ("Coal Ash") within the State of Georgia, and for other Purposes

Approved

Commission District(s): All Districts

A Resolution of the Governing Authority of DeKalb County, Georgia to the DeKalb County Delegation of  the
General Assembly Relating to the Repeal of Law Related to Confederate Monuments on Property Owned  by
Counties, and for Other  Purposes;

Approved

Commission District(s): All Districts

A Resolution of the Governing Authority of DeKalb County, Georgia, to Request the General Assembly Support Legislation that Creates Opportunities for Innovative Solutions to Increase Coverage and Access to Quality Healthcare Services for the Uninsured

Approved

2018-3034
2018-3035
2018-3036
2018-3037
Commission District(s): All Districts

A Resolution of the Governing Authority of DeKalb County, Georgia to the DeKalb County Delegation of the General Assembly Relating to the Possession of Less than One Ounce of Marijuana

Approved

Commission District(s): All Districts

A Resolution Of The Governing Authority Of DeKalb County, Georgia To The General Assembly Relating To The Creation Of A Charter Review Commission To Study And Make Recommendations On The Governance Structure Of DeKalb County.

Deferred until January 8, 2019, pending the creation of a Charter Commissioner by the CEO

Commission District(s): All Districts

A Resolution Of The Governing Authority Of DeKalb County, Georgia To The General Assembly To Amend O.C.G.A. § 36-62-5, Relating To The Appointment Of Members To The County Development Authority By The County Governing Authority.

Deferred, until January 8, 2019

Commission District(s): All Districts

A Resolution Of The Governing Authority Of DeKalb County, Georgia To The General Assembly Relating To A Repeal Of O.C.G.A. § 36-75-11, Which Requires A Bond Referendum For Any Authority To Issue Bonds To Be Repaid By The County In Any Way In Any County With A Public Safety And Judicial Facilities Authority;

Approved

2018-3038
2018-3085
2018-3086
Commission District(s): All Districts

A Resolution Of The Governing Authority Of DeKalb County, Georgia To The General Assembly Relating To The Expansion And Support Of Mental Health Services Across The Continuum Of Care.

Deferred, until January 8, 2019

Commission District(s): All Add an Item

Approved

Commission District(s): All

A Resolution Of The Governing Authority Of DeKalb County, Georgia To The General Assembly Proposing A County Organizational Act Amendment To Ensure, And Eliminate Impediments To, Establishment, By Ordinance, Of A Transparent And Efficient County Procurement System.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on January 8, 2019

Board of Commissioners - District 2
2018-3020   
Commission District(s):  All Commission Districts

A Resolution by the Governing Authority of DeKalb County, Georgia to Erect a Permanent Monument Memorializing DeKalb Victims of Racial Terrorism Deferred and assigned to the County Operations Committee
(OPS), and return to the Board on January 8, 2019

Fire & Rescue
2018-2948
2018-2950
2018-2967
2018-3077
Commission District(s): All

Acceptance Of Homeland Security Grant For Personal Protection Equipment - No Cost To The County

Approved

Commission District(s): All

Acceptance Of Homeland Security Grant For Hazmat Related Equipment - No Cost To The County

Approved

Commission District(s): All

Acceptance of GAEMS EMR/EMT Grant and Course Agreement - No Cost To The County

Approved

Commission District(s): All

Amendment To Extend The Term Of The Current Ambulance Services  Contract - No Cost To County

Deferred, until December 11, 2018

Medical Examiner
2018-3021
Commission District(s): All

Commission Districts Agreement of Mutual Aid for Medical Examiner Services

Deferred and assigned to the Employee Relations & Public Safety Committee (ERPS), and return to the Board on December 11, 2018

Police Services
2018-2976
2018-2978
2018-2979
2018-2982
Commission District(s): All

Commission Districts FY18 Homeland Security Grant Program, $6,000.00

Approved

Commission District(s): All Commission Districts

MOU for Police - Business Partnership with Ring to Help Reduce Crime in Dekalb County

Deferred and assigned to the Employee Relations & Public Safety Committee (ERPS), and return to the Board on December 11, 2018

Commission District(s): All

Commission Districts FY17 Homeland Security Grant Program, $74,980.00

Approved the substitute submitted from the floor

Commission District(s): All

Commission Districts FY 2018 Performance Partnership Award, $50,000.00

Approved

Public Works - Sanitation
2018-2951
Commission District(s): Commission Districts 3 & 6

Seminole Road Landfill Phase 3 Unit 2 Cell Construction (Cells 1 &  2).

Approved

Purchasing & Contracting
Purchasing & Contracting - to PECS Committee
2018-2919
2018-3041
Commission District(s): All

REN - Nuisance Abatement and Remediation Services (Annual Contract - 1st Renewal of 2 Options to Renew): for use by Beautification - Keep DeKalb Beautiful (KDB). This contract consists of providing services to reduce blight in the County, including abatement of vacant and abandoned properties (houses and lots). Awarded to Samuel & AAK Company, Inc., AHB General Contractors, Inc. and Absolute Quality Services, LLC.  Total Amount Not To Exceed:  $100,000.00.

Deferred and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on January 8, 2019

Commission District(s): All

CO - Change Order No. 1 to Contract No. 1016099 for Professional Services for Leadership Training: for use by the Chief Executive Officer (CEO). This contract consists of the provision of leadership training. Awarded to Leadership DeKalb, Inc. Amount Not To Exceed: $60,000.00.

Deferred and assigned to the Employee Relations & Public Safety Committee (ERPS), and return to the Board on January 8, 2019

Purchasing & Contracting - to PWI Committee
2018-2688   
Commission District(s): All

REN - Meter Boxes and Lids (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1093790 for use by the Department of Watershed Management (DWM). This contract consists of providing meter boxes and lids for the installation of water meters. Awarded to Delta Municipal Supply Company, Inc. Amount Not To Exceed: $1,397,650.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

2018-2703
2018-2814
2018-2850
Commission District(s): All

LB - Invitation No. 18-100946 Cement (Annual Contract with 2 Options to Renew): for use by Public Works - Road and Drainage (R&D) and Department of Watershed Management (DWM). Consists of the acquisition of various cement products for day to day operations. Recommend award to the lowest, responsive and responsible bidders: Ferguson Enterprise, Inc. d/b/a Ferguson Waterworks, Freeman Resources Group, LLC and K2R Legacy Group, LLC.  Total Amount Not To  Exceed:  $381,768.53.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

Commission District(s): All

LB - Invitation No. 18-100946 Ductile Iron Water Main Fittings (Annual Contract with 2 Options to Renew):  for use by the Department of Watershed  Management (DWM). Consists of supplying ductile iron water main fittings for waterline repairs. Recommend award to the lowest, responsive and responsible bidders: Ferguson Enterprise, Inc. d/b/a Ferguson Waterworks and Delta Municipal Supply. Total Amount Not To Exceed: $397,300.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

Commission District(s): All

CA - Cooperative Agreement for CCTV Products, Services and Installation: for use by the Department of Watershed Management (DWM). Consists of the purchase, installation and programming of comprehensive security video surveillance systems for pumping station and water/wastewater treatment plants. Awarded to GC&E Systems Group, Inc. Amount Not To Exceed: $800,000.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

2018-2863
2018-2864
2018-2874
Commission District(s): All

LB - Invitation No. 18-101000 Liquid Sodium Bisulfite (Annual Contract with 2 Options to Renew): for use by Department of Watershed Management (DWM). Consists of providing liquid sodium bisulfite in bulk quantity. Recommend award to the lowest, responsive and responsible bidder: Southern Ionics. Amount Not To Exceed:  $477,940.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

Commission District(s): All

REN - Rental Uniforms (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1047459 for use by the Department of Watershed Management (DWM). This contract consists of the rental, purchase and cleaning of employee uniforms. Awarded to ARAMARK Uniform Services, a division of ARAMARK Uniform and Career Apparel, LLC. Amount Not To Exceed:  $650,000.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

Commission District(s): All

REN - Rental of Various Heavy Equipment (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1047686, 1047705, 1047757, 1047784 and 1047790 for use by the Departments of Watershed (DWM), Recreation, Parks and Cultural Affairs (RPCA), Public Works - Roads and Drainage (R&D) and Sanitation. These contracts consist of the rental of heavy equipment. Awarded Sunbelt Rentals, Inc., Cowin Equipment Company, Inc., Flint Equipment Company, Yancey Brothers Company and L&M Equipment. Total Amount Not To Exceed:  $982,500.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

2018-2888
2018-2890
2018-2905
2018-2917
Commission District(s): All

REN - Disaster Recovery & Sewage Cleaning Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1048832 for use by the Departments of Watershed Management (DWM) and Facilities Management (FM). This contract consists of disaster recovery cleaning and supplementary services for repairs to heating, ventilation, air conditioning and plumbing systems affected by water and sewer spills. Awarded to Bell Restoration Services, Inc. dba Servpro of Stone Mountain/Clarkston. Amount Not To  Exceed: $625,000.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

Commission District(s): All

CO - Change Order No. 1 to Contract No. 1118473 for Commercial Containers: Steel Refuse Containers and Lids, Recycle and Roll-Offs (Annual Contract with 2 Options to Renew): for use by Public Works - Sanitation. This contract consists of providing steel bottom refuse commercial containers in sizes 3, 4, 6 and 8 cubic yards and heavy duty containers in sizes 10, 20, 30 and 40 cubic yards. Awarded to Draco Solutions, Inc.  Amount Not To  Exceed:
$500,000.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

Commission District(s): All

CO - Change Order No. 1 to Contract Nos.: 1042303, 1063831, and 1081070 for Valve and Wet Tap Installation Services (Annual with 2 Options to Renew), Annual Water and Sewer Construction (Annual with 2 Options to Renew) and Design Build Services for the Gravity Sewer System Rehabilitation, Replacement and Construction-Package 2: for use by the Department of Watershed Management (DWM). Request consent to assignments of Contract Nos.: 1042303, 1063831 and 1081070 and the transfer of the remaining contracts’ term and funds to Granite Inliner,  LLC.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

Commission District(s): All

LB - Invitation No. 18-101016 - Crawler Dozer with Waste Disposal Blade: for Public  Works - Fleet Management to be used by Public Works - Sanitation. Consists of one (1) Crawler  Dozer with Waste Disposal Blade used at the Seminole Landfill for the purpose of moving garbage.  Recommend award to Flint Equipment.  Amount Not To Exceed: $695,807.00

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

2018-2918
2018-2920
2018-2941
Commission District(s):  All

LB - Invitation No. 18-101020 Conventional Grass Seeding (Annual Contract with 2 Options to Renew): for use by PW-Sanitation. Consists of the purchase of grass seeding services as a means of erosion prevention and odor control at the Seminole Landfill. Recommend award to the lowest, responsive and responsible bidders: K2R Legacy Group, LLC and The Rossum Group, LLC. Total Amount Not To  Exceed:  $250,000.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

Commission District(s): All

LB - Invitation No. 18-100988 Sewer System Cleaning (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM). Consists of cleaning the sewer system and helping to prevent future  spills. Recommend award to the lowest, responsive and responsible bidders: Crawford Enterprises, Inc., Graham & Associates, Inc. and Pipe Logistics, Inc. Total Amount Not To Exceed: $4,605,000.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

Commission District(s): 1 and 6

CO - Change Order No.  1 to  Contract  No.  1073854 for  Design  Build  Services  for  Roof Replacement and Painting  of  Steel  Ground  Storage  Tanks  at  Scott  Candler  Water Treatment Plant (Multiyear Contract): for use by the Department of Watershed Management (DWM). Consists of providing services to design; repair, demolish, and replace storage tank roofs;  and  complete  interior  and  exterior  painting  of  three  (3)  steel potable water ground storage tanks at the Scott Candler Water Treatment Plant. Awarded to Reeves Young, LLC. Amount Not To Exceed: $500,000.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

2018-2984
2018-3013
Commission District(s): All

REN - Hot Mix Asphaltic Concrete (Annual Contract - 2nd Renewal of 2 Options  to Renew): Contract No. 1043445 for use by Public Works - Roads and Drainage (R&D). This contract consists of the purchase of hot mix asphaltic concrete for the repair and paving of roads. Awarded to Metro Materials, Inc. Amount Not  To
Exceed: $1,500,000.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

Commission District(s):  All

LB - ITB No. 18-100975 Tree Cutting and Removal Services (Annual Contract with  2 Options to Renew): for use by Departments of Watershed Management (DWM), Facilities Management (FM), Recreation, Parks, and Cultural Affairs (RPCA), Public Works - Beautification (PWB) and Public Works - Roads & Drainage  (R&D).
Consists of cutting trees and removal services. Recommend award to the lowest, responsive and responsible bidders: Arborserv Tree Care, Casey Tree Experts and K2R Legacy Group. Total Amount Not To Exceed:  $3,875,000.00.

Deferred and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on December 11, 2018

WorkSource DeKalb
2018-2990
2018-3002
Commission District(s): ALL Districts

Request to transfer $250,000 of Fiscal Year 18 Dislocated Worker Program Funds to Fiscal Year 18 Adult Program funds.

Deferred until December 11, 2018

Commission District(s): All Districts

Request for Approval to Accept $11,342.83 of PY17 and $33, 729.28 of FY18 Adult Program Funds with the Cumulative Total of  $45,072.61.

Deferred until December 11, 2018

2018-3014
Commission District(s): ALL DISTRICTS

Acceptance of Multiple Federal Workforce Innovation and Opportunity Act (WIOA) Grants - Adult and Dislocated Worker Programs for Fiscal Year 2019 from the Technical College System of Georgia.

Deferred until December 11, 2018

I.    ITEMS FOR DECISION BY THE BOARD

Board of Commissioners
2018-2265
Commission District(s): All Districts

Amendment To Board of Commissioners Standing Procedural Rules

Deferred the substitute submitted from the floor, until January 8, 2019

Board of Commissioners - District 2
2018-2912
Commission District(s): Commission Districts 2 and 6

Appropriation of Funds for SPLOST Parks Drainage Projects

Deferred, until January 8, 2019

Board of Commissioners - District 6
2018-2428
Commission District(s): All Districts

An Ordinance to Amend Chapter 26 of the DeKalb County Code to add the proposed Booting of Vehicles on Private Property Ordinance

Approved the substitute submitted from the floor, with a friendly amendment submitted by Commissioner Jeff Rader to Sec. 26-46, to add a subsection (g) that It shall be unlawful for an operator to immobilize any vehicle parked for less than 20 minutes. Just cause for immobilizing a vehicle parked for over 20 minutes shall be established by no less than two time-stamped photographs which clearly depict the parking space, the parked vehicle, and license plate of the parked vehicle

Chief Executive Office
2018-1974
Commission District(s): All

Appropriation of Anticipated SPLOST Funds in Accordance with the Referendum Approved by the Voters on November 7, 2017.

Withdrawn

Clerk to the Board of Commissioners and CEO
2018-2981
Commission District(s): All

Approval of Minutes of the Regular Meeting of September 25, 2018

Approved

Innovation and Technology
2018-2871
Commission District(s): All

AT&T Session Initiation Protocol (SIP) Project

Approved

Police Services
2018-2907
2018-2914
Commission District(s): All Commission Districts

FY18 COPS School Violence Prevention Program Grant, $370,826.00

Approved

Commission District(s): All Commission Districts

FY 2019 Metro Atlanta Multi-Jurisdictional DUI Task Force (HEAT) Grant, $34,342.65

Approved

Public Works - Roads & Drainage
2018-2848
Commission District(s): County Wide

Request for Funding from the Georgia Department of Transportation (GDOT) for the FY2019 Local Maintenance and Improvement Grant Program

Approved

Purchasing & Contracting
Purchasing & Contracting - to ERPS Committee
2018-2927   
ommission District(s): All

CO - Request approval to appropriate SPLOST funds for the purchase of 50 police vehicles in the amount of $1,863,450.00 from line item  2F  $5,606,300.00 and  approve Change Order No. 1 to Contract No. 1119777 for Purchase of Various Automobiles, Vans, Trucks, and Accessories (Annual Contract with 2 Options   to   Renew): for use by Public Works - Fleet Management. This contract consists   of providing replacement vehicles to enable personnel to complete daily work activities and operations that require the  use  of  automobiles,  vans,  and  light  trucks  equipped  with  specific packages and accessories. Awarded to Hardy Chevrolet Buick GMC, Inc. Amount Not To Exceed: $1,863,450.00.

Deferred, until January 8, 2019

Purchasing & Contracting - to OPS Committee
2018-1874   
Commission District(s): ALL

CO - Change Order No. 1 to Contract Nos.: 1025662, 1023197 and 1031586 for Architectural and Engineering Design Services (Multi-year Contract): for the Departments of Facilities Management (FM) and Recreation, Parks and Cultural Affairs (RPCA). Consists of the provision of architectural and engineering design services for various facilities projects. Awarded to Wood Environment & Infrastructure Solutions, Inc., Brown Design Group, Inc. and Pond & Company. Total Amount Not To Exceed: $1,200,000.00.

Approved the substitute submitted from the floor

2018-2514
2018-2583
2018-2711
Commission District(s): ALL

LB - Invitation No. 18-101011 for Installation & Maintenance of On-site Chlorine Generators and Chemical Maintenance of Swimming Pools and Aquatic Centers (Annual Contract with 2 Options to Renew): for use by the Departments of Facilities Management (FM) and Recreation, Parks and Cultural Affairs (RPCA). Consists of the installation and maintenance of chlorine generators and chemical maintenance of County indoor and outdoor swimming pools. Recommend award to the lowest, responsive and responsible bidder: StandGuard Aquatics, Inc. Amount Not To Exceed: $1,370,000.00.

Approved

Commission District(s): All

REN - Red Dyed Diesel Fuel (Annual Contract - 2nd Renewal of 2 Options to   Renew): Contract Nos.: 1045260 and 1045265 for use by the Departments of Watershed Management (DWM) and Facilities Management (FM), Public Works - Fleet Management (Fleet) and Police Services (Police). These contracts consist of providing red dyed diesel fuel for off-road equipment and vehicles. Awarded to Mansfield Oil Company of Gainesville, Inc. and James River Solutions. Total Amount Not To Exceed: $586,000.00.

Approved

Commission District(s): All

CO - Change Order No. 2 to Contract No. 967790 for Professional and Managed Support and Maintenance of Voice and Data Network Services: for the Department of Innovation and Technology (IT). This contract consists of Fire Wall upgrade and redesign, adding redundant WLAN Controllers, AirWave Management and upgrade to 8.X Project: Central control for Redundant Controllers, and other core upgrades. Awarded to Layer 3 Communications, Inc. Amount Not To Exceed:  $548,285.10.

Approved

2018-2713
2018-2714
2018-2715
Commission District(s): All

REN - Engine and Generator Maintenance and Repair Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1038376 for use by the Departments of Watershed Management (DWM) and Facilities Management (FM). This contract consists of maintenance and repair of engines and generators. Awarded to Power and Energy Services. Amount Not To Exceed:  $450,000.00.

Approved the substitute submitted from the floor

Commission District(s): All

LB - Invitation No. 18-101005: Diesel Powered Truck with Grapple Body:  for  Public Works - Fleet Management to be used by Recreation, Parks and Cultural Affairs (RPCA).  Consists of one (1) Diesel Powered Truck with Grapple Body to pick up debris and trees in the parks and to remove pavilion shelters as needed due   to demolition. Recommend award to Rush Truck Centers of Georgia dba Rush Truck Center, Atlanta.  Amount Not To Exceed:  $188,845.00.

Approved

Commission District(s): 1 & 6

REN - Architectural, Engineering and Planning Consultant Services for DeKalb Peachtree Airport (Annual Contract - 1st Renewal of 4 Options to Renew): Contract No. 1100533 for use by DeKalb Peachtree Airport. This contract consists of providing architectural, engineering and planning consultant services for various construction projects at the Airport. Awarded to Michael Baker International, Inc. Amount Not To Exceed: $1,000,000.00

Approved

2018-2798
2018-2800
2018-2815
Commission District(s): All

CA - Vehicle Mounted GPS Devices: for use by Public Works - Fleet Management, Roads and Drainage (R&D), Sanitation, Code Enforcement and the Department of Watershed Management (DWM). Consists of piggybacking off of the competitively let Georgia Technology Authority (GTA) Contract #9800-GTA794-V to provide vehicle routing and tracking capabilities necessary for the efficient operation of the aforementioned departments. Awarded to Verizon Wireless.  Amount Not To Exceed:  $253,990.20.

Approved

Commission District(s): 1 & 6

CO - Change Order No. 2 to Contract No. 1021643 for Airport Noise and   Operations Monitoring System (NOMS) for the DeKalb Peachtree Airport (Sole Source): for use by DeKalb Peachtree Airport. This contract consists of the maintenance of the Airport Noise and Operations Monitoring System for the DeKalb Peachtree Airport.  Awarded to Harris Corporation. Amount Not To  Exceed:  $40,842.03.

Approved

Commission District(s): All

LB - Invitation No. 18-100995 Repair, Maintenance, and Installation of Fire   Intrusion Alarm Systems (Annual Contract with 2 Options to Renew): for use by the Department of Facilities Management (FM). Consists of the maintenance, repair and installation of fire intrusion alarms. Recommend award to the lowest, responsive and responsible bidder: All-Star Fire, LLC. Amount Not To Exceed:  $200,000.00.

Approved

2018-2816
2018-2820
2018-2844
2018-2845
Commission District(s): 1&6

CO - Change Order No. 2 to Contract No. 1038278 for Runway 21L Engineered Materials Arresting System (EMAS) Project at DeKalb Peachtree Airport (Airport). This contract consists of the installation of an EMAS on Runway 21L Approach End to address the safety area limits required by the Federal Aviation Administration guidelines and the approved Airport Layout Plan. Amount Not To  Exceed:  $584,730.83.

Approved the substitute submitted from the floor

Commission District(s): All

REN - Uninterruptible Power Supplies (UPS) Services (Inspection, Maintenance and Repair) (Annual Contract - 1st Renewal of 2 Options to Renew):  Contract  No. 1083353 for use by the Department of Facilities Management (FM). Consists of providing preventive maintenance (PM) services for UPS systems. Awarded to AC & DC Power Technologies, LLC.  Amount Not To Exceed:  $75,000.00.

Approved

Commission District(s): 3 & 6

CO - Change Order No. 3 to Contract No. 08-901083 for Construction of  Ellenwood Branch Library: for use by the Library. Awarded to Hogan Construction Group, LLC. Contract Term Extension Only.

Approved

Commission District(s): 3 & 6

CO - Change Order No. 7 to Contract No. 07-900806 for Design Professional for Ellenwood/River Road Branch Library (Multiyear Contact): for use by the Library. Awarded to R. L. Brown & Associates, Inc. Contract Term Extension  Only.

Approved

2018-2856
2018-2872
2018-2875
2018-2910
Commission District(s): All

CO - Change Order No. 1 to Contract No. 1090364 for State Legislative Lobbying Services: for use by the Chief Executive Officer (CEO) and the Board of Commissioners (BOC). The contract consists of performing legislative lobbying services on the state level. Awarded to Dentons US, LLP. Amount Not To  Exceed:  $315,000.00.

Approved the substitute submitted from the floor

Commission District(s): ALL

RFP - Request for Proposals No. 18-500477 Animal Shelter Operation Services for DeKalb County, Georgia (Multiyear Contract): for use by Police Service - Animal Services Enforcement. Consists of providing animal sheltering operations and services. Recommend award to the sole proposer, who is responsive and responsible: Lifeline Animal Project, Inc.  Amount Not To Exceed:  $20,348,555.00

Approved

Commission District(s): All

CA - Cooperative Agreement for procuring an Avigilon Video Surveillance Security System: for use by the DeKalb Peachtree Airport (PDK). Awarded to Convergint Technologies, LLC.  Amount Not To Exceed:  $99,039.00.

Approved

Commission District(s): 3, 6 & 7

CO - Change Order No. 1 to Contract No. 1089208 for Candler Road Parking Lot Construction: for the Department of Facilities Management (FM) to be used by Community Development. The contract consists of all labor, materials and equipment for the construction of the Candler Road Parking Lot at the South DeKalb Senior Center. Awarded to Barfield Holt Construction, LLC. Amount Not To  Exceed:  $37,983.53.

Approved

2018-2921
2018-2929
2018-2937
Commission District(s): All

RFP - Request for Proposals No. 17-500473 Standby Mechanical Engineering and Energy Support Services (Annual Contract with 2 Options to Renew): for use by the Department of Facilities Management (FM). Consists of providing quality mechanical engineering and energy engineering design support, assessments and consultations to ensure that DeKalb County’s infrastructure and facilities operate at peak  efficiency.  Recommend award to the highest scoring proposer: Johnson, Spellman & Associates, Inc. Amount Not To Exceed: $200,000.00.

Approved

Commission District(s): All

CO - Change Order  No.  1 to  all  contracts  awarded  under  ITB  No.  15-100541 for  Parts for Vehicles and Off-Road Equipment  (Annual  Contract  with  2 Options  to  Renew): for use by Public Works - Fleet Management, Police Services (PS) and the Department  of  Watershed  Management  (DWM).  These  contracts  (see   attached  vendor listing) consist of providing repair parts and accessories for various types of  vehicles and equipment. Request to extend the term of the contracts for three months through March 31, 2019. Total Amount Not To Exceed:  $915,619.00.  In addition, request approval to appropriate SPLOST funds in the amount  of $1,837,728.00 for up-fitting of police vehicles from line item 2F $5,606,300.00 total and $200,000.00 from the Police Fund for Contract No. 990970 with  West
Chatham Warning Devices, Inc. Amount Not To Exceed:  $2,037,728.00.  TOTAL AMOUNT NOT TO EXCEED: $2,953,347.00

Approved

Commission District(s): All

CO - Change Order No. 3 to Contract No. 1022166 for Building Automation Controls (Sole Source) for use by the Department of Facilities Management  (FM).  Consists of the maintenance and servicing of automatic centralized control for heating, ventilation, air conditioning (HVAC), lighting and other systems. Awarded to TSG Automation.  Amount Not To Exceed: $506,570.00.

Approved

2018-2942
2018-2947
Commission District(s): ALL

CO - Change Order No. 1 to Contract No. 1092092 Gov Cx 311 Accelerator Services (Sole Source): for use by the Department of Innovation and Technology (IT). This contract consists of the implementation of the 311 system modernization. Awarded to Speridian Technologies. Contract Term Extension Only.

Approved

Commission District(s): All

REN - Oracle Technical Support Services and Software Licensing (Sole Source - Annual Maintenance Renewal): Contract No. 10-902074 for use by the Departments  of Innovation and Technology (IT) and Watershed Management (DWM). This contract consists of the provision of licensing and support for all Oracle Applications. Awarded to Oracle America, Inc.  Amount Not To Exceed:  $2,407,214.06.

Approved

Recreation, Parks and Cultural Affairs
2018-2878
Commission District(s): All

Transfer Funds from the Operating Budget Fund 271 to New CIP Project Accounts

Approved

Other Items

J.    COMMENTS FROM THE BOARD

DeKalb County Government does not discriminate against qualified individuals with disabilities or exclude them from participating in or receiving benefits of its services, programs, or activities, based on disability. Janet Essix, DeKalb County Government’s Employee Relations Manager and ADA Coordinator, is designated to coordinate the County’s compliance with Part 35 of the Department of Justice regulations regarding the Americans with Disabilities Act. Janet Essix may be contacted at 1300 Commerce Drive, 1st Floor, Decatur, GA 30030, 404.371.2309, to request information about access for persons with disabilities to County services, programs and activities, or to discuss a grievance regarding an impediment to such access. Ten days’ notice is requested for special accommodations.

K.  POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.