BOC Agenda Summary from December 12, 2017

A. INSPIRATIONAL

Pastor Dwight Shields
New Hope Ministries International Church of God in Christ

PLEDGE OF ALLEGIANCE

Commissioner Nancy Jester
District 1

B. PRESENTATIONS

Honoring Robert Godfrey
Honoring O.V. Brantley
NAACP Award to CEO Thurmond

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

Planning & Sustainability
2017-1199

Special Land Use Permit - SLUP-17-21833 - Wen Georgia, LLC.

Approved with 9 staff conditions dated December 12, 2017

2017-1253
Commission District(s): 3&6

Initiation of a text amendment to Chapter 27-3.39, DeKalb County Code, Bouldercrest-Cedar Grove-Moreland Overlay District

Deferred for a full cycle until March 27, 2018 Zoning meeting

Public Works - Transportation
2017-1241
Commission District(s): 2 & 6

Traffic Calming Petition - Desmond Drive between Willivee Drive and Scott Circle.  Estimated cost of $17,500.00

Approved

2017-1243
Commission District(s): 3 & 6

Traffic Calming Petition - Carter Road between Midway Road and Columbia Drive.  Estimate cost $10,500.00

Approved

“DECISION ONLY” ITEMS – NO PUBLIC HEARING
Board of Commissioners
2017-1285   
Commission District(s): All Commission Districts

Ordinance to Change the Hours of Operation for Establishments which Provide for On-Premises Consumption of Alcoholic Beverages

Approve the substitute submitted from the floor, and that the Board concurs with the Law Department's opinion on the establishment of evidentiary standards for legal, non-conforming status, as applied to Late Night Establishments

2017-1431   
Executive Session (Convene)

Approved to convene Executive Session

2017-1452   
Executive Session (Adjourn)

Approved to adjourn Executive Session

2017-1453   

Walk-on Item: Executive Session Item Burrell Ellis reimbursement for the cost of his defense, in an amount not to exceed $1.1 million

Approved to reimburse Burrell Ellis for the cost of his defense pursuant to OCGA 45-9-21, in an amount not to exceed $1.1 million. Mr. Ellis must make reasonable efforts to return the portions donated by third parties, and also sign a release of claims against the County and its officials and employees. The release will not cover former elected officials who were state actors. This supercedes all prior action on this matter

Planning & Sustainability
2017-0567   

Text Amendment TA-17- 21565,   Fences, walls and retaining walls

Approved the substitute submitted from the floor

E.    APPEALS

2017-1397

Appeal of a Decision of the DeKalb County Historic Preservation Commission at 932 Clifton Road by Jill & Louis Hengen c/o Shea Roberts, Esq.

Approved to reverse the Historic Preservation Commission's November 13, 2017 denial of a certificate of appropriateness for 932 Clifton Road, and further request that the guidelines of the Druid Hills Historic District be clarified, so that the intent of the guidelines to require a certificate of appropriateness for painting of unpainted brick and masonry is clear and indisputable

2017-1398

Appeal of a Decision of the DeKalb County Historic Preservation Commission at 929 Springdale Road by Eugene S. Hurwitz

Affirmed the Historic Preservation Commission's November 13, 2017 issuance of a certificate of appropriateness for 929 Springdale Road

2017-1399

Appeal of a Decision of the DeKalb County Historic Preservation Commission at 1787 East Clifton Road by Justin Gray, et al.

Approved to reverse the Historic Preservation Commission's November 13, 2017 issuance of a certificate of appropriateness for 1787 East Clifton Road, and remand with direction that the Commission reconsider the application specifically taking into account guideline 7.3.2, guideline 8.1, and guideline 9.1 as they relate to fill dirt between the house and the street

F. APPOINTMENTS

NONE

G.    CONSENT AGENDA

NONE

H.    PRELIMINARY ITEMS

Board of Commissioners - District 1
2017-1372
Commission District(s): Districts 1 & 6

Expenditure of 2001 Parks Bond Proceeds in the Amount of $353,400 and Intergovernmental Agreement with the City of Brookhaven for the City’s Purchase of 1664 Remington Road for Park and Greenspace Use.

Approved

Fire & Rescue
2017-1375
Commission District(s): All Commission Districts

Intergovernmental agreement between the County and the City of Tucker for Fire and Rescue Services

Approved

2017-1377
Commission District(s): All Commission Districts

Intergovernmental agreement between the County and the City of Dunwoody for Fire and Rescue Services

Approved

Police Services
2017-1352
Commission District(s): All Districts

Georgia Public Safety Training Center Agreement

Approved

Purchasing & Contracting
Purchasing & Contracting - to PECS Committee
2017-1077   
Commission District(s): 3 and 6

CO - Change Order No. 1 to Contract No. 12-800884 to Manage, Maintain, and Operate Mystery Valley Golf Club and Sugar Creek Golf & Tennis Club (Revenue Generating Contract - Two (2) 1-year terms with 4 options to renew): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA).  Awarded to Cornerstone Golf Partners, Inc. Revenue Amount:  3% of gross revenue.

Approved the Change Order No. 1 to remove Sugarcreek Golf and Tennis Club from the contract, and allow the contractor to continue to operate Mystery Valley Golf Club in accordance with the terms of the contract

Superior Court
2017-1394
Commission District(s): All

Acceptance of Supplemental State Funds from Criminal Justice Coordinating Council (CJCC) for Mental Health Court

Approved

2017-1395   
Commission District(s): All

Acceptance of Supplemental State Funds from Criminal Justice Coordinating Council (CJCC) for Drug Court

Approved

2017-1455   
Add An Item

Approved to add an item

2017-1456   
Commission District(s): All Commission Districts

Resolution to Declare and Emphasize DeKalb County’s Intent Regarding the Food Exemption from DeKalb County Local Sales and Use Taxes

Approved

2017-1437   
Add An Item

Approved to add an item

2017-1433   
Commission District(s): 1 & 7

To transfer $100,000.00 From 2001 Parks Bond District 7 Account 100173.80314.541200.06.600309 To Fund Henderson Park Project Account for Park Improvements.

Approved

2017-1454  
Add An Item

Approved to add an item

2017-1457   
Commission District(s): All Districts

A Resolution of the Governing Authority of DeKalb County, Georgia to the DeKalb County Delegation of Georgia General Assembly relating to annexation and creation of new cities.

Deferred and assigned to the County Operations Committee (OPS), and return to the Board on January 23, 2018

2017-1438   
Add An Item

Approved to add an item

2017-1444   
Commission District(s): All

Conveyance of the Tucker Recreation Center park property to the City of Tucker and related Intergovernmental Agreement

Approved

2017-1440   
Add An Item

Approved to add an item

2017-1441
Commission District(s): All

House Bill 146 - Financial Protection for Firefighters

Approved

2017-1442   
Add An Item

Approved to add an item

2017-1443
Commission District(s): All Commission Districts

Resolution to Relocate or Transfer the Confederate Monument on the Decatur Square.

Deferred and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on January 23, 2018 with clarification with the Executive Assistant regarding a process to initiate

I.    ITEMS FOR DECISION BY THE BOARD

Clerk to the Board of Commissioners and CEO
2017-1350
Commission District(s): All

Approval of Minutes of the Regular Meeting of October 24, 2017

Approved

2017-1351
Commission District(s): All

Approval of Minutes of the Regular Meeting of November 7, 2017

Approved

Human Services
2017-1251
Commission District(s): All

Awarding of 2017 Human Services Grants for 2017- transfer funds from the General Fund- Account String 07510-611250-100 to the Grant Fund in Cost Center 67510 Human Services-Fund 250- Cost to the County is $617,808.

Approved

Police Services
2017-1259
Commission District(s): All Districts

Intergovernmental Agreement for Emergency 911 Communications Services with the City of Stonecrest

Approved

Public Works - Sanitation
2017-1235
Commission District(s): Districts 5 & 7

Installation of 3rd CNG Fuel Station. Cost to the County:  No cost associated with engineering, ground preparation, construction and equipment. Facility charge of $29,250 for an initial ten (10) year term, which includes all repairs and preventive maintenance.

Approved

Purchasing & Contracting
Purchasing & Contracting - to ERPS Committee
2017-0944   
Commission District(s): ALL

RFP - Request for Proposals No. 17-500437 Insurance Broker Services

(Multi-Year Contract): for use by the Department of Finance - Risk Management. Recommend award to the highest scoring proposer: Wells Fargo Insurance Services USA, Inc. Amount Not To Exceed: $890,000.00.

Deferred until January 9, 2018

2017-1049   
Commission District(s): ALL

SS - Motorola SmartZone Trunked System (Sole Source- Multiyear Contract): for use by Police Services (PS). Consists of maintenance, upgrades, technical support and network monitoring of the Radio Network infrastructure. Awarded to Motorola Solutions, Inc. Amount Not To Exceed: $17,299,418.67.

Approved

2017-1091   
Commission District(s): All

RFP - Request for Proposals No. 17-500442 Medical Examiner Services (Annual Contract with 5 Options to Renew): for use by the Medical Examiner’s Office (ME) to provide a comprehensive medico-legal investigative system. Recommend award to the sole proposer, who is responsive and responsible:  Forensic Medicine Associates, Inc. Amount Not to Exceed: $1,200,000.00.

Approved

2017-1118   
Commission District(s): ALL

REN - Police Body Cameras (Annual Contract - 2nd Renewal of 4 Options to Renew): Contract No. 1022922 for use by Police Services (PS). Consists of the purchase of body cameras, maintenance and support of each body camera system. Awarded to Utilities Associates, Inc. Amount Not To Exceed: $932,036.00.

Approved

2017-1173   
Commission District(s): All

CA - Cooperative Agreement for APX 6000 Portable Radios: for use by State Court Probation to utilize while working in the field. Awarded to Motorola Solutions, Inc. Amount Not To Exceed $31,795.75.

Approved

2017-1176   
Commission District(s): ALL

RA- PO No.1078126 Ratification for Emergency Mold Remediation for use by Fire Rescue Services.  Consists  of  mold  remediation  and  property  restoration  at  Fire Station  24.    Awarded  to  BELFOR  Property  Restoration.  Amount  Not To  Exceed:  $111,234.59.

Approved

2017-1195   
Commission District(s): All

CO - Change Order No. 2 to Contract No. 13-902594 for False Alarm Billing and Tracking Services (Revenue Sharing Contract): for use by Police Services (PS). Consists of the management of false alarms in accordance with County Ordinance O.C.G.A. 36-60-13.  Awarded to AOT Public Safety Corporation. Contract term extension only.

Approved

2017-1196   
Commission District(s): All

CA - Cooperative Agreement for Avaya Networking Equipment: for use by the Department of Innovation and Technology (IT). Consists of improvement and enhancement of customer service, call management and workforce management tools. Awarded to Carousel Industries of North America, Inc. and CDW Government LLC. Total Amount Not To Exceed: $392,246.00.

Approved

2017-1198   
Commission District(s): ALL

SS - Gov Cx 311 Accelerator Services (Sole Source): for use by the Department of Innovation and Technology (IT). Consists of the implementation of the 311 system modernization. Awarded to Speridian Technologies. Amount Not To Exceed:  $400,000.00.

Approved

2017-1201   
Commission District(s): All

REN - Inspection & Testing of Water Based Fire Protection Systems (Annual Contract - 1st Renewal with 2 Options to Renew): Contract No. 1043261 for use by the Department of Facilities Management (FM).  Consists of providing inspection, testing, maintenance and repair to all components of fire suppression systems.  Awarded to All-Star Fire, LLC.  Amount Not To Exceed: $140,000.00.

Approved

2017-1228   
Commission District(s): All

CA - Cooperative Agreement for Technology Products, Services, Solutions, and Related Products and Services: for use by Fire Rescue Services. Consists of purchasing tablets, mounting docks, and equipment to replace outdated mobile dispatch units. Awarded to Insight Public Sector, Inc. Amount Not To Exceed: $282,577.20.

Approved

Purchasing & Contracting - to FAB Committee
2017-0768   
Commission District(s): ALL

SS - Origami Risk Software-As-A-Service (Sole Source - Multiyear Contract): for use by the Department of Finance - Risk Management. Consists of providing proprietary software for the Risk Management Information System (RMIS). Awarded to Origami Risk, LLC. Amount Not To Exceed: $239,450.00.

Approved

2017-1056   
Commission District(s): 5

SS - Maintenance and Support of Benchmark Court Case Management Software (Sole Source - Multiyear Contract): for use by DeKalb County State Court. Consists of providing computerized maintenance and support of Benchmark Court Case Management software.  Awarded to Pioneer Technology Group, LLC.  Amount Not To Exceed:  $735,350.00.

Approved

2017-1188   
Commission District(s): 1 & 6

RFP - Request for Proposals No. 17-500454 Architectural, Engineering and  Planning Consultant Services for DeKalb Peachtree Airport (Annual Contract with 4 Options to Renew): for use by Peachtree DeKalb Airport (Airport). Recommend award to the highest scoring proposer: Michael Baker International. Amount Not To Exceed: $5,000,000.00.

Approved

2017-1192   
Commission District(s): All

CO - Change Order No. 3 to Contract No. 11-902259 for Tax Filing and Wage Deduction Services (Multiyear Contract): for use by the Department of Finance-Risk Management. This contract consists of filing payroll taxes, W-2 forms, 1099 forms and administering voluntary wage garnishments and deductions. Awarded to ADP, Inc.  Amount Not To Exceed: $137,000.00.

Approved

2017-1231   
Commission District(s): 1 & 6

RA - PO No. 1084138: Ratification for Emergency Taxiway Repair: for use by Peachtree -DeKalb Airport (Airport). Awarded to Astra Group, Inc. Amount Not To Exceed: $250,600.00.

Approved

2017-1319   
Commission District(s): All

RFP - Request for Proposals No. 17-500471 Federal and State Legislative Lobbying Services (Multiyear Contract): for use by the Chief Executive Officer (CEO) and Board of Commissioners (BOC).  Consists of provision of legislative services. Recommend award to the only proposer, who is responsive and responsible: Dentons US, LLP. Amount Not To Exceed: $1,062,000.00.

Approved the substitute submitted from the floor, and to authorize annual payments to Denton's for state lobbying services pursuant to RFP 17-500471 until December 31, 2018 at an annual amount of $210,000; and further move to continue to pay Smith, Dawson and Andrews on a month to month basis pursuant to fees set forth in their existing contract number 13-902749; and finally move to defer RFP 17-500471 until February 13, 2018 with continued review by the Finance, Audit and Budget Committee (FAB)

Purchasing & Contracting - to PECS Committee
2017-0864   
Commission District(s): 3 and 6

RFP - Request for Proposals No. 17-500446 Maintain Sugar Creek Golf Course (Annual Contract with 4 Automatic Renewals): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Recommend award to the highest scoring proposer: Artscape, Inc. Amount Not To Exceed: $1,509,084.00.

Withdrawn

2017-0555
Purchasing & Contracting - to PWI Committee
Commission District(s): All

CO - Change Order No. 1 to Purchase Order 939096 for Teledyne ISCO Equipment, Parts, Installation and Maintenance Support (Sole Source): for use by the Department of Watershed Management (DWM). Consists of the provision of vendor support, training in the installation and maintenance of equipment, and flow monitoring equipment and parts to facilitate the existing hydraulic modeling and sewer flow monitoring programs related to Consent Decree requirements. Awarded to Teledyne Instruments, Inc., dba Teledyne ISCO. Amount Not To Exceed: $850,000.00.

Approved

2017-0630   
Commission District(s): All

CO - Change Order No. 2 to Contract No. 14-902800 Consent Decree Program Management Services: for use by the Department of Watershed Management (DWM). Awarded to CH2M Hill Engineers, Inc. Amount Not To Exceed:
$17,032,445.00.

Deferred Change Order No. 2 to February 13, 2018, with continued review by the Public Works & Infrastructure Committee (PWI); and further move to add additional funding to Contract No. 14-902800 in a total amount not to exceed $2,885,348.00, to ensure payment to CH2M Hill Engineers, Inc. for services performed from September 1, 2017 through February 28, 2018, including flow monitoring services; and further move that the Board of Commissioners authorize the Chief Executive Officer to execute a Change Order No. 1A memorializing this Board Action in a form acceptable to the County Attorney or her designee

2017-0733   
Commission District(s): All

CO - Change Order No. 3 to Contract No. 14-902884 Professional Engineering Services: for use by the Department of Watershed Management (DWM). Consists of the provision of engineering services for the Capital Improvement Program (CIP) projects. Awarded to Prime Engineering, Inc. Amount Not To Exceed: $100,000.00.

Approved

2017-0820   
Commission District(s): All

SS - Rehabilitation of Two (2) Flex Bar Screen Systems (Sole Source): for use by the Department of Watershed Management (DWM). Consists of the purchase of replacement parts for the rehabilitation of the flex bar screen systems. Awarded to Duperon Corporation.  Amount Not To Exceed: $250,000.00.

Approved

2017-0888   
Commission District(s): All

LB - Invitation No. 17-100844 Street Sweeper and Debris Removal (Annual Contract with 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D).  Consists of street sweeping and debris removal. Recommend award to the lowest, responsive and responsible bidder: Successful Images, Inc. Amount Not To Exceed:  $2,000,000.00.

Approved

2017-1046   
Commission District(s): All

REN - Purchase of Tires, Including Recapping and Repair (Annual Contract- 2nd Renewal of 2 Options to Renew): Contract Nos.: 999017, 999003, 999018, 999000, 999020, 999016, 999012, 999009 and 999015 for use by Public Works - Fleet Management. These contracts consist of the purchase of new tires and tubes, and tire recapping and/or repair services. Awarded to Nextire Commercial, LLC. Inc., Atlanta Commercial Tire, Wingfoot Commercial Tire Systems, LLC. d/b/a Goodyear Commercial Tire & Service Centers, Midtown Tire, J & R Tire, Inc., Action Tire Co., Southern Tire & Auto d/b/a Atlanta General Tire, Hill Tire Co. and Kauffman Tire. Total Amount Not To Exceed: $2,000,000.00.

Approved

2017-1047   
Commission District(s): All

REN - Tire Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 999248, 999252, 999229, 999253 and 999259 for use by Public Works - Fleet Management. These contracts consist of outside tire repair services to include foam filled tires with installation. Awarded to Atlanta Commercial Tire, Southern Tire Mart, LLC, Setco, Inc., Action Tire Co. and Southern Tire & Auto d/b/a Atlanta General Tire. Total Amount Not To Exceed: $500,000.00.

Approved

2017-1166   
Commission District(s): All

REN - Reinforced Concrete Pipe (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1004103: for use by Public Works - Roads and Drainage (R&D). Consists of the purchase of reinforced concrete pipe. Awarded to F.M. Shelton. Amount Not To Exceed: $100,000.00.

Approved

2017-1179   
Commission District(s): 5 & 7

CO - Change Order No. 1 to Contract No. 1023480 Honey Creek Pump Station,  Force Main and Gravity Sewer Improvement Project: for use by the Department of Watershed Management (DWM). This contract consists of providing design build services to improve the pump station, existing force main and gravity sewers between the Honey Creek Pump Station and Pole Bridge Waste Water Treatment Plant.  Awarded to Garney Companies, Inc. Amount Not To Exceed: $6,215,132.00.

Approved

2017-1185   
Commission District(s):  All

CO - Change Order No. 1 Contract Nos.: 1012724 and 1012670 for Valve Boxes and Risers: for use by the Department of Watershed Management (DWM). Consists of the provision of valve boxes and risers use to repair water mains. Awarded to F.M. Shelton, Inc. and Fortiline Waterworks, Inc. Total Amount Not To Exceed: $200,000.00.

Approved

2017-1189   
Commission District(s): All

LB - Invitation No. 17-100839 Salt (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM). Consists of providing salt to make disinfectant for drinking water. Recommend award to the lowest, responsive and responsible bidder: F.M. Shelton, Inc. Amount Not To Exceed:  $271,000.00.

Approved

2017-1191   
Commission District(s): All

LB - Invitation No. 17-100840 Meter Boxes and Lids (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM). Consists of providing meter boxes and lids for the installation of water meters.  Recommend award to the lowest, responsive and responsive bidder: Delta Municipal Supply Company. Amount Not To Exceed: $1,397,650.00.

Approved

2017-1200   
Commission District(s): All

CO - Change Order No. 2 to Contract No. 13-902748 for Professional Elevator Maintenance Services: for use by the Department of Facilities Management (FM). Consists of providing preventative and general maintenance for elevators including testing, inspection and emergency repairs. Awarded to ThyssenKrupp Elevator Corporation. Amount Not To Exceed: $2,500,000.00.

Approved

2017-1222   
Commission District(s): 5

LB - Invitation No. 17-100883 Salt Storage Structure: for use by Public Works - Roads & Drainage (R&D). Consists of the provision of a salt storage building to store large volume of salt. Recommend award to the only bidder, who is responsive and responsible: Structures Unlimited, LLC. Amount Not To Exceed: $128,510.00.

Approved

2017-1289   
Commission District(s): All

RA - PO No. 1085239 Ratification for Emergency Removal of Debris for use by Public Works - Roads and Drainage (R&D). Consists of removal of debris resulting from Tropical Storm Irma.  Awarded to Arborserv, Inc. Amount Not To Exceed:
$248,670.00.

Approved

2017-1355
Commission District(s): 3 & 5

CO - Change Order No. 1 to Contract No. 1014484 for Redan and Wesley Chapel Ground Tank Painting:  for use by the Department of Watershed Management (DWM).  This contract consists of the painting of Redan and Wesley Chapel Ground Tanks.  Awarded to Utility Service Co., Inc.  Amount Not To Exceed: $344,975.00.

Approved

Watershed Management
2017-1314
Commission District(s): All

City of Atlanta CIP Payment (3rd Quarter 2016- 3rd Quarter 2017)  Cost:  $19,339,322.78

Approved

2017-1318
Commission District(s): All

Water and Sewer Utility Installation for the Georgia Department of Transportation Project - Cost:  Not to Exceed $3,988,549

Approved

J.    COMMENTS FROM THE BOARD

DeKalb County Government does not discriminate against qualified individuals with disabilities or exclude them from participating in or receiving benefits of its services, programs, or activities, based on disability. Janet Essix, DeKalb County Government’s Employee Relations Manager and ADA Coordinator, is designated to coordinate the County’s compliance with Part 35 of the Department of Justice regulations regarding the Americans with Disabilities Act. Janet Essix may be contacted at 1300 Commerce Drive, 1st Floor, Decatur, GA 30030, 404.371.2309, to request information about access for persons with disabilities to County services, programs and activities, or to discuss a grievance regarding an impediment to such access. Ten days’ notice is requested for special accommodations.

2017-1017   
Executive Session (Convene)

Approved to convene Executive Session


2017-1018   
Executive Session (Adjourn)

Approved to adjourn Executive Session


2017-1022   
Walk On Item

Approved to add an item

2017-1023   
Emory Annexation

Approved that the Board of Commissioners approve a settlement of the Emory Annexation Arbitration by adopting (1) the attached Settlement Agreement with the City of Atlanta dated September 26, 2017, (2) including approval of the attached Intergovernmental Agreement for the County to provide fire services to the annexed area in substantially final form which shall be acceptable to the County Attorney. This settlement relates to the annexation of approximately 744 acres of land in unincorporated DeKalb County into the City of Atlanta pursuant to annexation petitions filed by Emory University and others, and further move to authorize the Chief Executive Officer to execute all necessary documents

Other

2017-1277   

Convene an Executive Session

Approved

2017-1278   

Adjourn an Executive Session

Approved

K.  POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.