BOC Agenda Summary from October 10, 2017

A. INSPIRATIONAL

Major Ken Banks
DeKalb Police Department East Precinct

PLEDGE OF ALLEGIANCE

Commissioner Jeff Radar
District 2

B. PRESENTATIONS

Breast Cancer Awareness Month
Imagine A Day Without Water
Crime Prevention Month

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

Finance - Risk Management
2017-1030
Commission District(s): All Commission Districts

Home Rule Ordinance to amend the Pension Code of DeKalb County, Georgia, 1962 Ga. Laws 3088, as amended, to change the plan year to January 1 through December 31 (currently the plan year is April 1 through March 31).
Approved the first reading, and defer until October 24, 2017 for Public Hearing for second reading

Planning & Sustainability
2017-0567

Text Amendment TA-17- 21565,   Fences, walls and retaining walls

Deferred 30 days until November 7, 2017 for Public Hearing

“DECISION ONLY” ITEMS – NO PUBLIC HEARING
Planning & Sustainability
2017-0885

Special Land Use Permit - SLUP-17-21609 - Carol Tavares.

Approved per 2 staff's conditions

E.    APPEALS

NONE

F. APPOINTMENTS

Executive Assistant - Chief Operating Office
2017-0720
Commission District(s): All Commission Districts

Appointment of Rebekah J. Coblentz to the Board of Directors of the Decide DeKalb Development Authority of DeKalb County, the Private Hospital Authority, and the Residential Care Facilities for the Elderly Authority.
Deferred 2 weeks until October 24, 2017

ITEMS FOR RECORDING IN THE MINUTES
Board of Commissioners - District 7
2017-0958
Commission District(s): District 7

Recording District 7 Appointment of Brandon Riley to the District 3 Community Council
Withdrawn

G.    CONSENT AGENDA

Board of Commissioners - District 1
2017-1027
Commission District(s): 1 & 7

To transfer $40,000.00 from 2001 Parks Bond District 1account 102459.80314.541200.06.600019 to fund a new account to be used as a Henderson Park grant match
Approved

Clerk to the Board of Commissioners and CEO
2017-1033
Commission District(s): All

Approval of Minutes of the Special Called Meeting of September 19, 2017
Approved

H.    PRELIMINARY ITEMS

Board of Commissioners
2017-1108
Commission District(s): All Commission Districts

Resolution to Remove or Relocate the Confederate Monument on the Decatur Square
Deferred 2 weeks and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on October 24, 2017

Budget
2017-0966
Commission District(s): All

Designation of Extra Contribution to Pension Fund in 2017.
Approved

Magistrate Court
2017-1008
Commission District(s): All Commission Districts

Request to accept a grant from the United States Department of Justice’s Office on Violence against Women for the benefit of the Magistrate Court of DeKalb County in the sum of $699,094
Approved

Purchasing & Contracting
Purchasing & Contracting - to ERPS Committee
2017-0937   
Commission District(s): All

REN - Leasing of Vehicles (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1032898 for use by Public Works - Fleet Management to be used by Police Services. Awarded to Enterprise Fleet Management. Amount Not To Exceed: $60,000.00.
Approved

2017-0939   
Commission District(s): All

RFP - Request for Proposals No. 17-500452 Pre-Employment Drug and Alcohol Testing Services (Annual Contract with 4 Options to Renew): for use by the Department of Human Resources and Merit System (HRMS). Awarded to Caduceus USA. Amount Not To Exceed: $284,450.00.
Approved

Purchasing & Contracting - to FAB Committee
2017-0900   
Commission District(s): ALL

CO - Change Order No. 1 to Contract No. 13-902601 for Auditing Services: for use by the Department of Finance. Awarded to Mauldin & Jenkins, LLC. Amount Not To Exceed: $246,562.00.
Approved

Purchasing & Contracting - to OPS Committee
2017-0912   
Commission District(s): All

REN - On Call Electrical Services (Annual Contract - 2nd Renewal of 3 Options to Renew): Contract Nos.: 987269, 987271 and 987273 for use by the Department of Facilities Management (FM).  Awarded to D & R Construction and Contracting, LLC, GC&E Systems Group Inc. and Whitehead Electric Company.  Total Amount Not To Exceed: $275,000.00.
Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on October 24, 2017

2017-0920   
Commission District(s): All

REN - Light Bulbs, Fixtures, Lamps, and Ballasts (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1037005 for use by the Department of Facilities Management (FM).  Awarded to Atlanta Light Bulbs, Inc. Amount Not To Exceed: $90,000.00.
Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on October 24, 2017

2017-0921   
Commission District(s): All

REN - County Wide Commercial Janitorial Services (Annual Contract - 1st Renewal of 2 Options to Renew): Contract Nos.: 1037689 and 1055558 for use by the Department of Facilities Management (FM). Awarded to American Facility Services, Inc. and Building Maintenance Services, Inc. Total Amount Not To Exceed:  $2,200,000.00.
Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on October 24, 2017

2017-0932   
Commission District(s): ALL

RA - PO Nos.:1075030 and 1077582 Ratification for Emergency Mold Remediation for use by the Department of Facilities Management (FM). Awarded to Full Circle Restoration. Amount Not To Exceed: $111,304.61.
Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on October 24, 2017

Purchasing & Contracting - to PWI Committee
2017-0427   
Commission District(s): 5

LB - Invitation No. 17-100861 Pole Bridge Creek Advanced Wastewater Treatment Plant (AWWTP) Safety Improvements: for use by the Department of Watershed Management (DWM). Recommend award to the sole bidder who is responsive and responsible: Sol Construction, LLC. Amount Not To Exceed: $1,186,450.00.
Approved

2017-0766   
Commission District(s): All

RFP - Request for Proposals No. 17-500448 Design Build Services for the Gravity Sewer System Rehabilitation, Replacement and Construction Pkg. No. 2 (Multiyear Contract ): for use by the Department of Watershed Management (DWM). Recommend award to the highest scoring proposer: Layne Inliner, LLC. Amount Not To Exceed: $26,892,824.98.
Approved

2017-0894   
Commission District(s):  All

LB - Invitation No. 17-100821 for Water Filter Removal, Repair, Replacement and Maintenance at Scott Candler Water Filter Plant: for use by the Department of Watershed Management (DWM). Recommend award to the lowest, responsive and responsible bidder: Griffin Bros., Incorporated. Amount Not To Exceed: $1,806,075.62.
Approved

Watershed Management
2017-0964
Commission District(s): 4 and 7

CO - Change Order No. 1 to Contract No.: 13-902669 for Tucker Elevated Water Tank Repaint and Repair: for use by the Department of Watershed Management (DWM). Awarded to Utility Service Company, Inc.
CONTRACT TERM AND EXTENSION ONLY
Approved

I.    ITEMS FOR DECISION BY THE BOARD

Airport
2017-0739
Commission District(s): 1 & 6

Lease Agreement with Helicopters, Inc.  There is No Cost to the County
Approved

2017-0807
Commission District(s): 1 and 6

Lease Amendment No. 3 to Contract No. 06-800202 with Mercury Air Center - Peachtree-DeKalb, LLC d/b/a Atlantic Aviation.  There is no cost to the County.
Approved

Executive Assistant - Chief Operating Office
2017-0956
Commission District(s): All Commission Districts

Intergovernmental agreement with the City of Stonecrest regarding business license services
Approved

Public Works - Roads & Drainage
2017-0877
Commission District(s): All

Request for Funding the Georgia Department of Transportation (GDOT) for the FY2018 Local Maintenance and Improvement Grant Program (LMIG)
Approved

Public Works - Sanitation
2017-0795
Commission District(s): Commission Districts 3 & 6

Lease Agreement with Conyers Renewable, LLC.  Cost To County:  Revenue Generating
Deferred 30 days until November 7, 2017

2017-0899
Commission District(s): 3 & 6

Cancellation of Operation & Maintenance Services for Renewable Fuels Facility. Cost to the County:  $53,250.00
Deferred 30 days until November 7, 2017

Purchasing & Contracting
Purchasing & Contracting - to OPS Committee
2017-0491   
Commission District(s): All

CO - Change Order No. 2 to Contract No. 1022166 for Building Automation Controls (Sole Source) for use by the Department of Facilities Management (FM). Awarded to: TSG Automation.  Amount Not To Exceed: $515,250.00.
Withdrawn

2017-0767   
Commission District(s): All

SS - Street-Level Imagery-Phase III (Sole Source): for use by the Property Appraisal Department (Appraisal). Awarded to Tyler Technologies, Inc. Amount Not To Exceed: $477,129.00.
Approved

2017-0773   
Commission District(s): ALL

REN - Installation and Maintenance of On-Site Chlorine Generators and Chemical Maintenance of Swimming Pools and Aquatic Centers (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 982527 for use by the Department
of Facilities Management (FM).  Awarded to StandGuard Aquatic, Inc.  Amount Not To Exceed: $468,550.00.
Approved

2017-0783   
Commission District(s): All

REN - Painting and Wallpaper Maintenance Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 990712 for use by the Department of Facilities Management (FM).  Awarded to A & D Painting Inc.  Amount Not To Exceed: $350,000.00.
Approved

2017-0802   
Commission District(s): All

REN - Pest Control Services (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1031698 for use by the Department of Facilities Management (FM).  Awarded to The Pest Bureau.  Amount Not To Exceed: $87,800.00.
Approved

2017-0803   
Commission District(s): All

CA - Cooperative Agreement for Purchase of Gasoline and Diesel Fuel (Annual Contract): for use by Public Works-Fleet Management.  Awarded to Mansfield Oil Company of Gainesville, Inc.  Amount Not To Exceed:  $10,000,000.00.
Approved

2017-0816   
Commission District(s): All

REN - On Call Plumber Services (Annual Contract - 2nd Renewal of 3 Options to Renew): Contract No. 987317 for use by the Department of Facilities Management (FM). Awarded to Mann Mechanical Company, Inc.  Amount Not To Exceed:
$450,000.00.
Approved

2017-0830 
Commission District(s): ALL

REN - Print & Mail Services, Electronic Billing Presentment and Data Processing (Annual Contract - 2nd Renewal of 4 Options to Renew): Contract No. 988895 for use by the Departments of Watershed Management (DWM), Finance and the Airport. Awarded to Level One, LLC. Amount Not To Exceed: $365,050.00.
Approved

Purchasing & Contracting - to PECS Committee
2017-0808   
Commission District(s): 4

CA - Cooperative Agreement for Playground Replacement at Hairston Park:  for use by Recreation, Parks and Cultural Affairs (RPCA). Awarded to PlayPower, Inc. Amount Not To Exceed:  $99,982.64
Approved

2017-0819   
Commission District(s): 1

LB - Invitation No. 17-100868 Upgrades To Briarlake Forest Park: for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Recommend award to the lowest, responsive and responsible bidder: Willow Construction, Inc.  Amount Not To Exceed: $140,000.00.
Approved

2017-0864   
Commission District(s): 3 and 6

RFP - Request for Proposals No. 17-500446 Maintain Sugar Creek Golf Course (Annual Contract with 4 Automatic Renewals): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Recommend award to the highest scoring proposer: Artscape, Inc. Amount Not To Exceed: $1,509,084.00.
Deferred 30 days and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on November 7, 2017

Recreation, Parks & Cultural Affairs
2017-0933   
Commission District(s): 3 & 6

Funding - Sugar Creek Golf & Tennis Center   Cost: $600,000 from Hotel/Motel Tax Fund
Approved

Watershed Management
2017-0586
Commission District(s): All

The Code of DeKalb County, as Revised 1988, Chapter 25, Article IV, Sewer Construction and Assessments, and for Other Purposes.
Deferred 30 days and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on November 7, 2017

Addendums

J.    COMMENTS FROM THE BOARD

DeKalb County Government does not discriminate against qualified individuals with disabilities or exclude them from participating in or receiving benefits of its services, programs, or activities, based on disability. Janet Essix, DeKalb County Government’s Employee Relations Manager and ADA Coordinator, is designated to coordinate the County’s compliance with Part 35 of the Department of Justice regulations regarding the Americans with Disabilities Act. Janet Essix may be contacted at 1300 Commerce Drive, 1st Floor, Decatur, GA 30030, 404.371.2309, to request information about access for persons with disabilities to County services, programs and activities, or to discuss a grievance regarding an impediment to such access. Ten days’ notice is requested for special accommodations.

2017-1017   
Executive Session (Convene)

Approved to convene Executive Session


2017-1018   
Executive Session (Adjourn)

Approved to adjourn Executive Session


2017-1022   
Walk On Item

Approved to add an item

2017-1023   
Emory Annexation

Approved that the Board of Commissioners approve a settlement of the Emory Annexation Arbitration by adopting (1) the attached Settlement Agreement with the City of Atlanta dated September 26, 2017, (2) including approval of the attached Intergovernmental Agreement for the County to provide fire services to the annexed area in substantially final form which shall be acceptable to the County Attorney. This settlement relates to the annexation of approximately 744 acres of land in unincorporated DeKalb County into the City of Atlanta pursuant to annexation petitions filed by Emory University and others, and further move to authorize the Chief Executive Officer to execute all necessary documents

K.  POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.