BOC Agenda Summary from September 11, 2018

A. INSPIRATIONAL

None

PLEDGE OF ALLEGIANCE

Commissioner Kathie Gannon
Super District 6

B. PRESENTATIONS

NONE

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

Public Works - Transportation
2018-2316
2018-2535
Commission District(s): 5 & 7

Street Light Petition- Anne’s Lake Circle, Noreen Way. No Cost to the County

Approved

Commission District(s): 5 & 7

Traffic Calming Petition - Cherokee Valley Circle and Cherokee Valley Drive near Marbut Road.  No Cost to County.

Approved

“DECISION ONLY” ITEMS – NO PUBLIC HEARING

Planning & Sustainability
2017-1130
2018-1913
Commission District(s): 4 & 6

Text Amendment - DeKalb BOC - Scottdale Overlay.

Deferred for 2 weeks, until September 25, 2018 for Decision Only

Commission District(s): 4 & 6
Rezone - Arrowhead Investors - Z-18-22138

Approved with 23 conditions and exhibits in so doing memorialize the intent of this Board of Commissioners in determining this case that this rezoning is not intended to establish a precedent, that we are affirming the viability of the Suburban Land Use Plan and that this proposal which is an assemblage adjacent to higher density housing provides a transition to the adjoining single family neighborhood that we want to preserve and protect

E.    APPEALS

NONE

F. APPOINTMENTS

NONE

G.    CONSENT AGENDA

Chief Executive Office
2018-2648
Commission District(s): All

Correction of scrivener’s error in dates in contract awarded to Moreland Altobelli Associates, LLC. for SPLOST Program Management Services.

Approved

Board of Commissioners - District 7
2018-2610
2018-2611

Commission District(s): Districts 4 and 7
Hairston Park Project Funding

Approved

Commission District(s): Districts 4 and 7
Johns Homestead Park Project Funding

Approved

2018-2612
2018-2651

Commission District(s): Districts 3 and 7
Chapel Hill Park Funding

Approved

Commission District(s): Districts 2 and 7
Briarlake Forest Park Development

Approved

H.    PRELIMINARY ITEMS

Public Works - Roads & Drainage
2018-2506
Commission District(s): 3, 5, 6, 7

Snapfinger and Sugar Creek Study Agreement with the Corps of Engineers

Approved

Purchasing & Contracting
Purchasing & Contracting - to ERPS Committee
2018-2419   
Commission District(s): All

REN - Pre-Employment Drug and Alcohol Testing Services (Annual Contract - 1st Renewal of 4 Options to Renew): Contract No. 1082514 for use by the Department  of Human Resources and Merit System (HRMS). This contract consists of providing post-offer pre-employment and fitness for duty physicals to candidates for employment and/or employees. Awarded to Caduceus USA. Amount Not To  Exceed: $284,450.00.

Approved

2018-2454
2018-2507
Purchasing & Contracting - to FAB Committee
Commission District(s): ALL

RFP - Request for Proposals No. 18-500483 Payroll Tax, Wage Deduction, Employment Verification and Affordable Care Act Compliance Services (Multiyear Contract): for use by the Department of Finance - Risk Management. Consists of providing payroll tax filing, wage deductions, employment verification and affordable care act compliance services. Recommend award to the sole proposer, who is responsive and responsible: ADP, LLC.  Amount Not To Exceed:  $631,428.12

Approved

Commission District(s): ALL

SS - Utility Billing Software Maintenance and Support (Sole Source): for use by the Department of Finance. Consists of maintenance and support of software system utilized to process utility billing for various County departments. Awarded to AdaptToSolve, Inc.  Amount Not To Exceed:  $167,000.00.

Approved

Purchasing & Contracting - to OPS Committee
2018-2417   
Commission District(s): All

REN - Inspection & Testing of Water Based Fire Protection Systems (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1043261 for use by the Department of Facilities Management (FM). Consists of providing inspection, testing, maintenance and repair to all components of fire suppression  systems.  Awarded to All-Star Fire, LLC. Amount Not To Exceed: $140,000.00.


Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on September 25, 2018

2018-2453
2018-2517
2018-2521
Commission District(s): ALL

REN - On Call Electrical Services (Annual Contract - 3rd Renewal of 3 Options to Renew): Contract Nos.: 987271 and 987269 for use by the Departments of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Watershed Management (DWM), PW- Fleet Management, Police Services (PS) and Fire  Rescue Services (FRS).  Consists of providing electrical services as  needed.  Awarded to D&R Construction and Contracting, LLC and GC&E Systems Group, Inc.  Total Amount Not To Exceed: $793,000.00.

Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on September 25, 2018

Commission District(s): All

REN - Testing Services for Soil and Materials (Annual Contract - 1st Renewal of 2 Options to Renew): Contract Nos.: 1073330, 1073319, 1073328, 1073331 for use  by the Departments of Facilities Management (FM), Watershed Management (DWM), Recreation, Parks and Cultural Affairs (RPCA) and Public Works  -  Transportation and Roads and Drainage (R&D). Consists of providing testing services for soils and materials. Awarded to Matrix Engineering Group, Inc., Corporate Environmental Risk Management, LLC, Oasis Consulting Services, and Moreland Altobelli Associates, Inc. Total Amount Not To Exceed:  $830,000.00.

Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on September 25, 2018

Commission District(s): All

RFP - Request for Proposals No. 17-500471 for Federal Legislative Lobbying Services (Multi-Year Contract): for use by the Chief Executive Officer (CEO)  and the Board of Commissioners (BOC). Consists of providing federal legislative lobbying services.  Recommend award to the highest scoring proposer: Dentons US LLP. Amount Not To Exceed: $468,000.00.
Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on September 25, 2018

2018-2526
2018-2530
Commission District(s): All

CO - Change Order No. 1 to Contract No. 987317 for On-Call Plumbing Services (Annual Contract with 3 Options to Renew): for use by Facilities Management (FM). Consists of the repair, replacement, maintenance and installation of plumbing fixtures at the County’s residential, commercial and industrial properties. Awarded to Mann Mechanical Company, Inc. Amount Not To Exceed:  $98,000.00.

Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on September 25, 2018

Commission District(s): All

REN - Light Bulbs, Fixtures, Lamps and Ballasts (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1037005 for use by the Department of Facilities Management (FM). Consists of providing light bulbs, fixtures, lamps, and ballasts. Awarded to Atlanta Light Bulbs, Inc. Amount Not To Exceed:  $90,000.00.

Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on September 25, 2018

Purchasing & Contracting - to PWI Committee
2018-2343   
Commission District(s): 5 & 7

REN - Drive Shaft Maintenance Repair (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1027603 for use by the Department of Watershed Management (DWM). This contract consists of providing maintenance and repair of Lower Crooked Creek Station pump drive shafts LCC1, LCC2 and LCC3  which are mandated by the Consent Decree. Awarded to Peter Kelly, Inc., dba Motor & Gear Engineering. Amount Not To Exceed:  $65,000.00.

Approved

2018-2380
2018-2398
2018-2536
Commission District(s): All

LB - Invitation No. 18-100950 PVC Sewer Pipes (Annual Contract with 2 Options  to Renew): for use by the Department of Watershed Management (DWM). Consists of the provision of PVC sewer pipes. Recommend award to the lowest, responsive and responsible bidders: FM Shelton, Inc., Fortiline Waterworks and Core & Main. Total Amount Not To Exceed: $505,302.56.

Approved

Commission District(s): All

REN - Water & Wastewater Treatment Chemicals (Annual Contract - 1st Renewal of 2 Options to Renew): Contract Nos.: 1078248, 1078280, 1078321, 1078335, 1078358 and 1078400 for use by the Department of Watershed  Management
(DWM). These contracts consist of purchasing various chemicals to treat wastewater. Awarded to Brenntag Mid-South, Inc., Chemrite, Inc., Polydyne, Inc., Premier Magnesia, C & S Chemicals and PVS Chemical Solutions, Inc. Total Amount Not   To Exceed: $3,775,000.00.

Approved

Commission District(s): All

LB  -  Invitation  No.  17-100910 Asbestos  Abatement,   Demolition   and   Debris Removal (Annual Contract with 2 Options to Renew): for use by the Department of Community Development (CD)  and  Public  Works  -  Roads  &  Drainage  (R&D). Consists of asbestos abatement, demolition and debris removal services. Recommend  award to the lowest,  responsive  and  responsible  bidders:  Complete  Demolition  Services, LLC, Kissberg Construction & Demolition, Diversified Environmental Management, Inc. Total Amount Not To Exceed:  $700,000.00.

Approved

2018-2545   
Commission District(s): All

SS - Teledyne ISCO Training and Support, Equipment, Software and Licenses, Parts and Related System Components for Sanitary Sewer Flow Monitoring (Sole Source): for use by the Department of Watershed Management (DWM). Consists of the provision of vendor support and training in the installation and maintenance of equipment, flow monitoring equipment, parts and related system components used in the completion of existing hydraulic modeling and sewer monitoring programs related to Consent Decree requirements. Awarded to Teledyne Instruments, Inc. dba   Teledyne ISCO. Amount Not To Exceed:  $2,130,000.00.

Approved

Watershed  Management
2018-2562
Commission District(s): 1, 6

Termination of easements (Peachtree Station) - As part of new development, a sewer main was re-located. A new easement was established for that new sewer main and this item is for the abandonment of portions of the previous easement. Cost to County: $0 - no cost

Approved

I.    ITEMS FOR DECISION BY THE BOARD

Board of Commissioners - District 6
2018-2428
Commission District(s): All Districts Booting Regulation Ordinance

Deferred and assigned to the Employee Relations & Public Safety Committee (ERPS), and return to the Board on October 23, 2018

Facilities Management
2018-2307
Commission District(s): 4 and 7

Approval of Tower Site Lease Agreement between DeKalb County and New Cingular Wireless PCS, LLC

Approved the substitute submitted from the floor

Finance
2018-2106
2018-2108
Commission District(s): All Commission Districts

The adoption of the County Debt Management Policy for the purpose of setting forth parameters for issuing debt and managing outstanding debt. The intent is to provide structure for decisions regarding types and amounts of permissible debt, method of sale that may be used, structural features that may be incorporated, and the timing and purposes for which debt may be issued.

Approved

Commission District(s): All Commission Districts

Adoption of an updated County Investment Management Policy for the purpose  of providing guidance and direction on best practices to ensure the prudent management of public funds, the availability of operating and capital funds when needed.

Approved

Human Services
2018-2461
Commission District(s): All

Domestic Violence Intervention and Advocacy Services contract between DeKalb County Georgia and Women Moving On, Inc. (d.b.a. Women’s Resource Center to End Domestic Violence)- Transfer funds from the Victim Assistance Fund to the Grant Fund for a State-Certified Victim Assistance Agency- Cost to the County $150,000

Approved

Public Works - Fleet Maintenance
2018-2511
Commission District(s): All Districts (1, 2, 3, 4, 5, 6, 7) 

Auction List of DeKalb County Vehicles & Pieces of Equipment Approved

Purchasing & Contracting
Purchasing & Contracting - to OPS Committee
2018-2367
2018-2399
2018-2467
Commission District(s): All

CA - Cooperative Agreement for Avaya Telephone and Voicemail System   Upgrades: for use by the Department of Innovation and Technology (IT). Consists of upgrading the County’s existing telephone and voicemail system. Awarded to Carousel Industries of North America, Inc.  Amount Not To Exceed:  $702,246.00.

Approved

Commission District(s): All

CO - Change Order No. 1 to Contract No. 990712 for Painting and Wallpapering Maintenance Services: for the Department of Facilities Management. This contract consists of providing painting and drywall services at County-owned facilities. This request is for the Exterior Restoration Project to the Airport Administration Building and Air Traffic Control Tower. Awarded to A & D Painting, Inc. Amount Not To Exceed:  $120,004.00.

Approved

Commission District(s): ALL

CO - Change Order No. 2 to Contract 990712 for Painting and Wallpaper Maintenance Services (Annual Contract with 2 Options to Renew): for use by the Department of Facilities Management (FM). Consists of providing paint and wallpaper maintenance services. Awarded to A&D Painting, Inc. Amount Not To Exceed: $150,000.00.

Approved

2018-2484   
Commission District(s): All

CA - Cooperative Agreement for NetApp System: for the Department of Innovation and Technology (IT). Consists of the lease of NetAPP data storage equipment to expand the County’s data storage capacity. Awarded to ProSys Information  Systems. Amount Not To Exceed: $376,891.92.

Approved

Purchasing & Contracting - to PECS Committee
2017-0997
2018-2369
2018-2464
Commission District(s): 3 and 6

CA - Cooperative Agreement Lease of Utility Vehicles for Sugar Creek Golf and Tennis Club: for use by the Department of Recreation, Parks & Cultural Affairs (RPCA). Awarded to Club Car, LLC. Amount Not To Exceed:  $243,360.00.

Deferred for 2 weeks, until September 25, 2018

Commission District(s): 1 and 7

CA - Cooperative Agreement for Restroom Building at Henderson Park: for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Consists of the purchase and installation of a prefabricated restroom between the tennis
and soccer field. Awarded to CXT Inc. Amount Not To Exceed:  $137,827.94.

Approved

Commission District(s): 3 & 6

LB - Invitation No. 17-100931 Construction of Hard Trails at Fork Creek Mountain Park: for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Consists of constructing hard trails and making public access improvements within the park.  Recommend award to the lowest, responsive and responsible bidder: Civil Works, Inc. Amount Not To Exceed: $121,000.00.

Approved

2018-2337
2018-2340
2018-2379
Purchasing & Contracting - to PWI Committee
Commission District(s): All

LB - Invitation No. 18-100969 Lubricants (Annual Contract with 2 Options to Renew): for use by Public Works - Fleet Management and the Department of Watershed Management (DWM). Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. Recommend award to the lowest, responsive and responsible bidders: Dilmar Oil Company, Lubrication Engineers, Inc., The McPherson Companies, Inc. and Taylor Enterprises, Inc.  Total Amount Not To Exceed:   $330,000.00.

Deferred for 2 weeks, until September 25, 2018

Commission District(s): All

REN - Concrete Forming, Placing, Finishing and Retainer Walls (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1030383 and 1030316: for   use by the Departments of Watershed Management (DWM) and Recreation,  Parks and Cultural Affairs (RPCA) and Public Works - Sanitation and Roads and Drainage (R&D). These contracts consist of forming, placing and finishing concrete as needed for curbs, gutters, sidewalks, retainer walls, cheekwalls, footings and steps. Awarded to Crawford Enterprises, Inc. and The Renee Group, Inc. Total Amount Not To Exceed: $3,552,653.00.

Approved

Commission District(s): All

LB - Invitation No. 18-100973 Ferric Chloride (Annual Contract with 2 Options to Renew) for use by Public Works - Roads and Drainage (R&D).  Consists of  providing sludge dewatering agent. Recommend award to the lowest, responsive and responsible bidder: PVS Technologies, Inc. Amount Not To Exceed:  $805,200.00.

Approved

2018-2416
2018-2421
2018-2485
2018-2493
Commission District(s): All

REN - Recycling Tires (1st Renewal of 2 Options to Renew):  Contract No.  1087107 for use by Public Works - Sanitation and Fleet Management. The contract consists of picking up and removing discarded tires from various County locations. Awarded to Quality Tire Recycling, LLC.  Amount Not To Exceed  $120,000.00.

Approved

Commission District(s): All

CO - Change Order No. 2 to Contract No. 995550 for Landscape Maintenance Services: for the Department of Recreation, Parks & Cultural Affairs (RPCA) for use by Public Works -Sanitation. This contract consists of providing landscape maintenance services to County-owned facilities and grounds. This request is for mowing and ground keeping services of all Sanitation office buildings. Awarded to Artscape, Inc.  Amount Not To Exceed: $75,000.00.

Approved

Commission District(s): All

RFP - Request for Proposals No. 18-500485 Landfill Professional Engineering and Surveying Services (Annual Contract with Three (3) Options to Renew): for use by Public Works - Sanitation. Consists of providing engineering and surveying services related to municipal solid waste landfills, including services related to construction, operating, permitting and compliance at the County’s solid waste management facilities.  Recommend award to the highest scoring proposer: SCS  Engineers.   Amount Not To Exceed: $1,000,000.00.

Approved

Commission District(s): All

SS - Smith & Loveless Parts & Service (Sole Source): for use by the Department of Watershed Management (DWM). Consists of providing proprietary lift and pumping station parts to service the existing 60-plus stations. Awarded to
Smith & Loveless, Inc. Amount Not To Exceed:  $600,000.00.

Approved

Recreation, Parks and Cultural Affairs
2018-2553
Commission District(s): District 3 & 6

ITB No. 18-100987 Greens Renovation for Sugar Creek Golf and Tennis Facility as a part of the overall golf course renovation plan. Approval will allow sprigging renovations to be completed on or before spring of 2019.

Deferred for 2 weeks, until September 25, 2018

Watershed  Management
2017-1184
Commission District(s): All

Reallocation of Project Budgets Within the 2011A Bond  Fund

Deferred the substitute submitted from the floor, until September 25, 2018

J.    COMMENTS FROM THE BOARD

DeKalb County Government does not discriminate against qualified individuals with disabilities or exclude them from participating in or receiving benefits of its services, programs, or activities, based on disability. Janet Essix, DeKalb County Government’s Employee Relations Manager and ADA Coordinator, is designated to coordinate the County’s compliance with Part 35 of the Department of Justice regulations regarding the Americans with Disabilities Act. Janet Essix may be contacted at 1300 Commerce Drive, 1st Floor, Decatur, GA 30030, 404.371.2309, to request information about access for persons with disabilities to County services, programs and activities, or to discuss a grievance regarding an impediment to such access. Ten days’ notice is requested for special accommodations.

K.  POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.