BOC Agenda for September 12, 2017

INSPIRATIONAL

Chaplin Olivia Maxwell
DeKalb County Police Department

PLEDGE OF ALLEGIANCE

Commissioner Gregory Adams

PRESENTATIONS

National Kinship Month & Kinship Navigation Program for DeKalb County
Digital Counties Award
National Senior Center Month

COMMENTS FROM THE PUBLIC

10:00 A.M. PUBLIC HEARING

Planning & Sustainability
Text Amendment TA‑17‑ 21565,   Fences, walls and retaining walls
2017‑0567
(7/6/17 Planning Commission: approval per staff recommendation to the Board of Commissioners ‑ Zoning Meeting)
(7/27/17 Board of Commissioners ‑ Zoning Meeting: deferred)
Commission District(s): 2 & 6
Rezone ‑ Alfred Barnes Moore ‑ Z‑17‑21590
2017‑0594
(7/6/17 Planning Commission: approval with modified conditions to read as follows: to the Board of Commissioners ‑ Zoning Meeting)
(7/27/17 Board of Commissioners ‑ Zoning Meeting: deferred)
Public Works ‑ Transportation
Commission District(s): 3 & 6
Street Light Petition‑ Sylvester Circle.  No Cost to the County.
2017‑0016
(9/5/17 Committee of the Whole: accepted to BOC agenda ‑ Public Hearing)
Commission District(s): 2 & 6
Traffic Calming Petition‑ Desmond Drive from Willivee Drive to Scott Circle.  No Cost to the County
2017‑0743
(9/5/17 Committee of the Whole: accepted to BOC agenda ‑ Public Hearing)
Commission District(s): 5 & 7
Street Light Petition:  Weelaunee Road. No Cost to the County.
2017‑0782
(9/5/17 Committee of the Whole: accepted to BOC agenda ‑ Public Hearing)
“DECISION ONLY” ITEMS – NO PUBLIC HEARING
Economic Development
Commission District(s): All
An Ordinance to Amend the County Code of Ordinances for Purposes of Regulating Hotels, Motels, and Extended‑Stay Hotels
2017‑0079
(1/10/17 Board of Commissioners: deferred for one month to the OPS‑County Operations)
(2/14/17 Board of Commissioners: deferred for 45 days to the PECS‑Planning, Economic Development & Community Services Committee)
(3/15/17 PECS‑Planning, Economic Development & Community Services Committee: no official recommendation)
(3/28/17 Board of Commissioners: deferred 30 days)
(4/25/17 Board of Commissioners: deferred for 30 days to the PECS‑Planning, Economic Development & Community Services Committee)
(4/25/17 PECS‑Planning, Economic Development & Community Services Committee: recommended holding in committee)
(5/9/17 PECS‑Planning, Economic Development & Community Services Committee: recommended holding in committee)
(5/23/17 Board of Commissioners: deferred 45 days)
(6/27/17 PECS‑Planning, Economic Development & Community Services Committee: recommended for deferral)
(7/11/17 PECS‑Planning, Economic Development & Community Services Committee: recommended for deferral)
(7/11/17 Board of Commissioners: deferred 30 days)
(7/27/17 PECS‑Planning, Economic Development & Community Services Committee: no official recommendation)
(8/1/17 Committee of the Whole: substitute accepted)
(8/8/17 PECS‑Planning, Economic Development & Community Services Committee: no official recommendation)
(8/8/17 Board of Commissioners: deferred for one month)
(8/22/17 PECS‑Planning, Economic Development & Community Services Committee: recommended for approval upon receipt of additional information)

APPEALS

NONE

APPOINTMENTS

Economic Development
Commission District(s): All Commission Districts
Appointment of Rebekah J. Coblentz to the Board of Directors of the Decide DeKalb Development Authority of DeKalb County, the Private Hospital Authority, and the Residential Care Facilities for the Elderly Authority.
2017‑0720
(7/27/17 Board of Commissioners: deferred for one month to the PECS‑Planning, Economic Development & Community Services Committee)
(7/27/17 Board of Commissioners: approved)
(8/8/17 PECS‑Planning, Economic Development & Community Services Committee: recommended for approval to the Board of Commissioners)
(8/15/17 Committee of the Whole: substitute accepted)
(8/22/17 Board of Commissioners: deferred 2 weeks)
ITEMS FOR RECORDING IN THE MINUTES
Board of Commissioners ‑ District 4
Commission District(s): District 4
Appointment of Chakira Johnson to the Technical Board of Appeals
2017‑0829
(9/5/17 Committee of the Whole: accepted to BOC agenda ‑ Appointment)

CONSENT AGENDA

Airport
Commission District(s): 1 and 6
Approval of Landlord ‑ Bank Agreement with Bank of America, N.A. for Grant of Leasehold Security Deed for Select Aviation, LLC
2017‑0889
(9/5/17 Committee of the Whole: accepted to BOC agenda ‑ Consent)
Board of Commissioners ‑ District 4
Commission District(s): District 4
Capital Improvement project installation of a covered pavilion at Wade Walker Park located at 5585 Rockbridge Road Stone Mountain.
2017‑0834
(9/5/17 Committee of the Whole: accepted to BOC agenda ‑ Consent)
Clerk to the Board of Commissioners and CEO
Commission District(s): All
Approval of Minutes of the Regular Meeting of July 11, 2017
2017‑0817
(9/5/17 Committee of the Whole: accepted to BOC agenda ‑ Consent)
Police Services
Commission District(s): All
2015 Urban Area Security Initiative (UASI) Memorandum of Understanding (MOU)
2017‑0789
(9/5/17 Committee of the Whole: accepted to BOC agenda ‑ Consent)
Commission District(s): 1
Acceptance of Donation ($6,500) from Jim Ellis Automotive Group to the DeKalb County Police Department
2017‑0800
(9/5/17 Committee of the Whole: accepted to BOC agenda ‑ Consent)
Public Works ‑ Transportation
Commission District(s): 2 & 6
Transfer of Funds to the Coventry Road Quiet Zone Project
Cost to County: $240,413
2017‑0784
(9/5/17 Committee of the Whole: accepted to BOC agenda ‑ Consent)
Superior Court
Commission District(s): Acceptance of Georgia Department of Behavioral Health and Developmental Disabilities (DBHDD) Award: $197,500
2017‑0844
(9/5/17 Committee of the Whole: accepted to BOC agenda ‑ Consent)

PRELIMINARY ITEMS

Airport
Commission District(s): 1 & 6
Lease Agreement with Helicopters, Inc.  There is No Cost to the County
2017‑0739
(9/5/17 Committee of the Whole: accepted to BOC agenda ‑ Preliminary)
Board of Commissioners ‑ District 2
Commission District(s): All Districts
Increase the number of posts from seven to nine for the Development Authority of DeKalb County and Private Hospital Authority.
2017‑0925
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the PECS‑Planning, Economic Development & Community Services Committee)
Commission District(s): All Commission Districts
DeKalb County Watershed Capital Improvements Advisory Group
2017‑0936
(9/5/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)
Board of Commissioners ‑ District 6
Commission District(s): All
Honoring Susan E. Neugent
2017‑0896
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
Chief Executive Office
Commission District(s): All Districts
Negotiate and prepare an agreement between DeKalb County, Fulton County and Fulton‑DeKalb Hospital Authority for the construction of a new surgery center.
2017‑0922
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the FAB‑Finance, Audit & Budget Committee)
Finance ‑ Risk Management
Commission District(s): All
2018 Medicare Retiree Rates
2017‑0788
(8/15/17 ERPS‑Employee Relations & Public Safety Committee: recommended for approval to the Board of Commissioners)
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the ERPS‑Employee Relations & Public Safety Committee)
GIS Department
Commission District(s): 5, 7
PAWS Atlanta Sanitary Sewer Easement
2017‑0867
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
Purchasing & Contracting
Purchasing & Contracting ‑ to ERPS Committee
Commission District(s): All
LB ‑ Invitation No. 17‑100865 for Helicopter Maintenance and Repair Service (Annual Contract with 2 Options to Renew):  for use by Police Services (PS). Amount Not To Exceed:  $400,000.00
2017‑0740
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the ERPS‑Employee Relations & Public Safety Committee)
(9/5/17 ERPS‑Employee Relations & Public Safety Committee: recommended for approval to the Board of Commissioners)
Purchasing & Contracting ‑ to OPS Committee
Commission District(s): All
CA ‑ Cooperative Agreement for Maintenance, Repair & Operation (MRO) Products:  for use by the Departments of Facilities Management (FM), Watershed Management (DWM), Recreation, Parks and Cultural Affairs (RPCA), Sheriff’s Office, Property Appraisal & Assessment, Fire Rescue Services, Public Works ‑ Sanitation, Roads & Drainage, Fleet Management, and Human Services.  Awarded to W.W. Grainger, Inc.  Amount Not To Exceed:  $5,839,100.00.
2017‑0467
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
Commission District(s): All
REN ‑ Monitoring and Maintenance Services for Fire Intrusion Alarm Systems, (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract No. 989506 for use by the Department of Facilities Management.  Awarded to All‑Star Fire, LLC.  Amount Not To Exceed: 180,000.00.
2017‑0731
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
Purchasing & Contracting ‑ to PWI Committee
Commission District(s): All
CO ‑ Change Order No. 1 to Contract No. 1047459 for Rental Uniforms (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM). Awarded to ARAMARK Uniform Services, a division of ARAMARK Uniform & Career Apparel, LLC. Amount Not To Exceed:  $168,938.25.
2017‑0661
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(9/5/17 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
Commission District(s): All
SS ‑ Sole Source: Cityworks Public Asset Management Software (Multiyear): for use by the Department of Watershed Management (DWM). Awarded to Azteca Systems LLC.  Amount Not To Exceed: $180,000.00.
2017‑0734
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(9/5/17 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
Commission District(s): All
REN ‑ Valves, Tapping Sleeves and Fire Hydrants (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract Nos.: 982710, 982711 and 982713 for use by the Department of Watershed Management (DWM). Awarded to Mueller Co. LLC, Ferguson Waterworks and Hayes Pipe Supply, Inc. Amount Not To Exceed: $2,800,000.00.
2017‑0736
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(9/5/17 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
Commission District(s): All
LB ‑ Invitation No. 17‑100828 ‑ Water & Wastewater Treatment Chemicals (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM). Recommend award to the lowest, responsive and responsible bidders: Polydyne, Inc., C&S Chemicals, Brenntag Mid‑South Inc., PVS Chemical Solutions, Inc., Chemrite and Premier Magnesia. Total Amount Not To Exceed:  $4,602,200.00.
2017‑0812
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(9/5/17 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
Watershed Management
Commission District(s): ALL
Change order No. 4 to Contract 1021802 and 1021796 for On‑Call Emergency Sewer Line and Manhole Repairs ‑ $6,000,000 per contract (Total of $12,000,000)
2017‑0876
(9/5/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(9/5/17 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)

ITEMS FOR DECISION BY THE BOARD

Board of Commissioners
Commission District(s): All Commission Districts
A Resolution to Set Policy Priorities to Guide the Development of a County Project List for SPLOST
2017‑0659
(7/27/17 Board of Commissioners: deferred to the next meeting)
(8/8/17 Board of Commissioners: deferred)
(8/22/17 Board of Commissioners: deferred 2 weeks)
Board of Commissioners ‑ District 3
Multi‑Family Housing Blight Resolution
2017‑0086
(2/14/17 Board of Commissioners: deferred for 45 days to the PECS‑Planning, Economic Development & Community Services Committee)
(3/15/17 PECS‑Planning, Economic Development & Community Services Committee: no official recommendation)
(3/28/17 Board of Commissioners: deferred 30 days)
(4/25/17 Board of Commissioners: deferred for 30 days to the PECS‑Planning, Economic Development & Community Services Committee)
(4/25/17 PECS‑Planning, Economic Development & Community Services Committee: recommended holding in committee)
(5/9/17 PECS‑Planning, Economic Development & Community Services Committee: recommended holding in committee)
(5/23/17 Board of Commissioners: deferred 45 days)
(7/11/17 Board of Commissioners: deferred 30 days)
(7/11/17 PECS‑Planning, Economic Development & Community Services Committee: recommended for deferral)
(8/8/17 Board of Commissioners: deferred)
Board of Commissioners ‑ District 5
To Consider the Proposed Resolution Calling for a SPLOST and E‑HOST Referendum on NEXT AVAILABLE DATE
2017‑0149
(12/13/16 Board of Commissioners: normal course)
(1/10/17 Board of Commissioners: deferred 2 weeks)
(1/24/17 Board of Commissioners: deferred 2 weeks)
(2/14/17 Board of Commissioners: deferred 30 days)
(3/14/17 Board of Commissioners: deferred 2 weeks)
(3/28/17 Board of Commissioners: deferred 30 days)
(4/25/17 Board of Commissioners: deferred 30 days)
(5/23/17 Board of Commissioners: deferred 2 weeks)
(6/13/17 Board of Commissioners: deferred)
(7/11/17 Board of Commissioners: deferred 2 weeks)
(7/27/17 Board of Commissioners: deferred 2 weeks)
(8/8/17 Board of Commissioners: deferred)
(8/22/17 Board of Commissioners: deferred 2 weeks)
Purchasing & Contracting
Purchasing & Contracting ‑ to OPS Committee
Commission District(s): All
CO ‑ Change Order No. 2 to Contract No. 1022166 for Building Automation Controls (Sole Source) for use by the Department of Facilities Management (FM).  Awarded to: TSG Automation.  Amount Not To Exceed: $515,250.00.
2017‑0491
(7/6/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
(7/11/17 OPS‑County Operations: no official recommendation)
(7/11/17 Board of Commissioners: deferred to the next meeting to the OPS‑County Operations)
(7/27/17 OPS‑County Operations: recommended holding in committee)
(7/27/17 Board of Commissioners: deferred for 2 weeks to the OPS‑County Operations)
(8/8/17 Board of Commissioners: deferred 30 days)
Commission District(s): All
REN ‑ Repair of Equipment:  All Automobiles, On‑the‑Road, Off‑the‑Road, Vehicles, Motorcycles, Trucks, Trailers and Motorized Equipment (Annual Contract‑2nd Renewal of  2 Options to Renew): Contract Nos.:  981365, 981698, 981859, 981902, 981913, 981533, 981333, 981890, 981914, 981455, 981391, 981899, 981471, 981480, 981488, 981599, 981598, 981610, 981498, 981608, 981347, 981452, 981442, 981751, 981461, 981705, 981482, 981383, 981439, 981489, 981396, 981398, 981472, 981528, 981904, 981491, 981928, 981373, 981377, 981380, 981487, 981393, 981761, 981917, 981910, 981920, 981876, 981404 and 981755 for use by Public Works ‑ Fleet Management. Awarded to 49 Vendors. (Vendors listed under Recommendation).  Total Amount Not To Exceed:  $6,500,000.00.
2017‑0645
(8/15/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)
(8/22/17 Board of Commissioners: deferred for 2 weeks to the OPS‑County Operations)
(8/22/17 OPS‑County Operations: recommended for approval to the Board of Commissioners)
Commission District(s): ALL
CA ‑ Cooperative Agreement for Microsoft Enterprise Software: for use by the Department of Innovation and Technology (IT). Awarded to Dell, Inc. Amount Not To Exceed: $7,711,975.58.
2017‑0665
(8/15/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)
(8/22/17 Board of Commissioners: deferred for 2 weeks to the OPS‑County Operations)
(8/22/17 OPS‑County Operations: recommended for approval to the Board of Commissioners)
Purchasing & Contracting ‑ to PWI Committee
Commission District(s): All
CO ‑ Change Order No. 1 to Contract No. 14‑902800 Consent Decree Program Management Services: for use by the Department of Watershed Management (DWM). Awarded to CH2M Hill Engineers, Inc.  Amount Not To Exceed: $6,321,449.00.
2017‑0630
(7/18/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(7/18/17 PWI‑Public Works & Infrastructure Committee: recommended holding in committee)
(7/27/17 Board of Commissioners: deferred for 2 weeks to the PWI‑Public Works & Infrastructure Committee)
(8/1/17 PWI‑Public Works & Infrastructure Committee: recommended for approval upon receipt of additional information)
(8/8/17 Board of Commissioners: approved)
(8/8/17 Board of Commissioners: deferred 2 weeks)
(8/22/17 Board of Commissioners: deferred 2 weeks)
(9/5/17 PWI‑Public Works & Infrastructure Committee: deferred to Public Works & Infrastructure Committee)
Watershed Management
Commission District(s): All
The Code of DeKalb County, as Revised 1988, Chapter 25, Article IV, Sewer Construction and Assessments, and for Other Purposes.
2017‑0586
(7/6/17 PWI‑Public Works & Infrastructure Committee: recommended for deferral)
(7/6/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(7/11/17 Board of Commissioners: deferred 30 days)
(8/8/17 Board of Commissioners: deferred for one month)
(9/5/17 PWI‑Public Works & Infrastructure Committee: deferred to Public Works & Infrastructure Committee)

J. COMMENTS FROM THE BOARD

POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.