BOC Agenda for January 9, 2018

INSPIRATIONAL

Rev. Richard Allen Washington, Sr.
New Bethel AME Church

PLEDGE OF ALLEGIANCE

Commissioner Jeff Rader
District 2

PRESENTATIONS

Hosea Helps

COMMENTS FROM THE PUBLIC

10:00 A.M. PUBLIC HEARING

Public Works - Transportation
2017-1465
Commission District(s): 2 & 6

Traffic Calming Petition- Park Lane (Between Densley Dr. and N. Superior Ave.) & Superior Place.  No Cost to County.

2017-1466
Commission District(s): 2 & 6

Traffic Calming Petition- Densley Drive (Between Desmond Drive and
Park Lane).  No Cost to County.

APPEALS

NONE

APPOINTMENTS

ITEMS FOR RECORDING IN THE MINUTES
Board of Commissioners - District 1
2017-1407
Commission District(s): District 1

Record the Appointment by Commissioner Nancy Jester of William Voorhies to the District 1 Community Council.

CONSENT AGENDA

Airport

2017-1288

2017-1381

2017-1382

2017-1461

2017-1462
Commission District(s): Commission Districts 1 & 6

Standardized T-Hangar Lease Agreement with Jonathan S. Goldmark

Commission District(s): Commission Districts 1 & 6

Standardized T-Hangar Lease Agreement with Marvin C. Solomiany

Commission District(s): Commission Districts 1 & 6

Standardized T-Hangar Lease Agreement with Mark D. Frost

Commission District(s): Commission Districts 1 & 6

Standardized T-Hangar Lease Agreement with Brian Landers

Commission District(s): Commission Districts 1 & 6

Standardized T-Hangar Lease Agreement with Alister L. Pereira

Clerk to the Board of Commissioners and CEO
2017-1478
Commission District(s): All

Approval of Minutes of the Regular Meeting of November 14, 2017

2017-1479
Commission District(s): All

Approval of Minutes of the Zoning Meeting of November 14, 2017

Magistrate Court
2017-1487
Commission District(s): All Districts

Request to Accept an Accountability Courts’ Supplemental Grant from Georgia’s Criminal Justice Coordinating Council for Fiscal Year 2017-208 for the Benefit of the Magistrate Court of DeKalb County’s Misdemeanor Mental Health Court in the Sum of $15,850

Police Services
2017-1459

2017-1471
Commission District(s): All

Acceptance of Federal Forfeiture Property - Police Services

Commission District(s): All
FY17 Walmart Funding
2017-1472
Commission District(s): All

Grant Acceptance - US Department of Homeland Security, United States Secret Service
FY 2018 Electronic Crimes Task Force (ECTF)

PRELIMINARY ITEMS

Airport
2017-1363
Commission District(s): 1 and 6

Lease Agreement with BJS Plaza Fiesta, LLC.  There is no cost to the County.

2017-1370
Commission District(s): 1 and 6

Lease Agreement with Outfront Media, LLC.  There is no cost to the County.

Board of Commissioners
2017-1482

2017-1483

2018-1521
Commission District(s): All Districts

Nomination of a Presiding Officer

Commission District(s): All Districts

Nomination of a Deputy Presiding Officer

Commission District(s): All Commission Districts

Authorization for PFM Group Consulting to Provide the DeKalb County Board of Commissioners with Analysis of the 2018 Annual Budget

Facilities Management
2017-1480
Commission District(s): All

Reallocation parking revenues

Purchasing & Contracting
Purchasing & Contracting - to ERPS Committee
2017-1400

2017-1463

2017-1393

Commission District(s): All

CO - Change Order No. 2 to Contract Nos.: 1009746 and 1016091 for Temporary Personnel Services (Multi-year Contract): for the Human Resources and Merit System Department (HRMS). Consists of providing temporary personnel services for the County. Awarded to Corporate Temps, Inc. and Jibe Staffing. Total Amount Not To Exceed: $5,000,000.00.

(1/4/18 ERPS-Employee Relations & Public Safety Committee: recommended for approval to the Board of Commissioners)

Commission District(s): ALL

CO - Change Order No. 3 to Contract No. 13-902723 for Uniformed Security Guard Services (Multi-year): for Police Services to be utilized by all County Departments. Consists of security guard services for County various office locations. Awarded to All(n) 1 Security Services, Inc. Amount Not To Exceed: $1,383,200.00.

(1/4/18 ERPS-Employee Relations & Public Safety Committee: recommended for approval to the Board of Commissioners)

Purchasing & Contracting - to OPS Committee
Commission District(s): All

LB - Invitation No. 17-100897 Title Research Services (Annual Contract - 3 Options to Renew): for the Tax Commissioners Office. Consists of title research services.  Recommend award to the only bidder, who is responsive and responsible: Standard Title & Abstract Company.  Amount Not To Exceed: $292,350.00.

Purchasing & Contracting - to PECS Committee
2017-1404
Commission District(s): 1 & 7

LB - Invitation No. 17-100878 for Site Clearing and Construction at Henderson Park: for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Consists of preparing the site for installation of a new playground and a modular restroom building. Recommend award to the lowest, responsive and responsible bidder:  Ed Castro Landscape, Inc. Amount Not To Exceed:  $129,398.41.

2017-1405
Commission District(s): 3

CA - Cooperative Agreement for the construction of the Chapel Hill Park fishing pier: for use by the Department of Recreation, Parks and Cultural Affairs (RPCA).  Consists of the construction of the Chapel Hill Park fishing pier and paving of the trail. Awarded to Centennial Contractors Enterprise, Inc. Amount Not To Exceed: $148,502.96.

Purchasing & Contracting - to PWI Committee
2017-1161

2017-1193

2017-1224
Commission District(s): All

REN - Rental of Various Heavy Equipment (Annual Contract - 1st Renewal of 2 Options to Renew): Contract Nos.: 1047757, 1047790, 1047686, 1047705, 1047798, 1047772 and 1047784: for use by the Departments of Watershed Management (DWM) and Public Works - Roads and Drainage (R&D) and Sanitation. Consists of the rental of heavy equipment. Awarded to Cowin Equipment Company, Inc., Flint Equipment Company, Yancy Brothers Inc., Sunbelt Rentals Inc., L&M Equipment LLC, Stephen’s Mechanical and G.J.L. Inc dba Border Equipment. Total Amount Not To Exceed: $1,360,000.00.

(1/4/18 PWI-Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)

Commission District(s): All

RFP - Request for Proposals No. 17-500440 Transportation Scoping Studies: for use by Public Works - Transportation. Consists of providing transportation studies and environmental analysis for three (3) separate projects. Recommend award to the highest scoring proposers: Kimley-Horn and Associates, Inc. and Grice Consulting Group, LLC. Total Amount Not To Exceed: $509,867.00.

(1/4/18 PWI-Public Works & Infrastructure Committee: recommended for  approval to the Board of Commissioners)

Commission District(s): All

LB - Invitation No. 17-100893 Inspection of Sanitary Sewer Stream Crossings (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM). Consists of inspection and assessments of sewer stream crossings. Recommend award to the lowest, responsive and responsible bidder: River To Tap, Inc. (R2T). Amount Not To Exceed: $437,600.00.

(1/4/18 PWI-Public Works & Infrastructure Committee: recommended for  approval upon receipt of additional information)

2017-1268

2017-1376

2017-1379

2017-1386

Commission District(s): All

CO - Change Order No. 3 to Contract No. 924827 for Water Meters and Parts (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM). Consists of the provision of water meters and associated parts. Awarded to Kendall Supply, Inc. Amount Not To Exceed: $5,000,000.00.

(1/4/18 PWI-Public Works & Infrastructure Committee: recommended for  approval to the Board of Commissioners)

Commission District(s): All

SS - Purchase of Fuelmaster and Veeder Root Software, Hardware and Installation: for use by Public Works-Fleet Management. Consists of upgrading the operating systems of the existing Fuelmaster Systems and Veeder Root Systems used to manage the fuel sites for County vehicles. Awarded to Syntech Systems, Inc. (STS) Amount Not To Exceed:
$120,000.00.

(1/4/18 PWI-Public Works & Infrastructure Committee: recommended  holding in committee)

Commission District(s): All

REN - Rental Uniforms (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1047459 for use by the Departments of Watershed Management (DWM) and Facilities Management (FM). This contract consists of the rental, purchase and cleaning of employee uniforms. Awarded to ARAMARK Uniform Services, a division of ARAMARK Uniform and Career Apparel, LLC.  Amount Not To Exceed: $508,600.00

(1/4/18 PWI-Public Works & Infrastructure Committee: recommended holding in committee)

Commission District(s): All

REN - Printing and Mailing Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1006267 for use by Public Works - Sanitation.  This contract consists of providing printing and mailing services for Sanitation trash pickups, recycling program and litter campaign. Awarded to Fuentes Enterprises, Inc. dba Interprint Communications. Amount Not To Exceed: $50,000.00.

(1/4/18 PWI-Public Works & Infrastructure Committee: recommended  holding in committee)

2017-1392

2017-1401

2017-1406

Commission District(s): 3

LB - Invitation No. 17-100890 for Seminole Road Landfill Phase 3 Unit 3 Gas Collection and Control System (GCCS) Expansion: for use by Public Works - Sanitation.  Consists of expanding the GCCS in Phase 3 by installing and connecting gas extraction wells.  Recommend award to the lowest, responsive and responsible bidder:  Stearns, Conrad and Schmidt, Consulting Engineers, Inc. d/b/a SCS Field Services. Amount Not To Exceed: $2,238,881.00

(1/4/18 PWI-Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)

Commission District(s): All

CO - Change Order No. 4 to Contract Nos.: 14-902917, 14-902918, 14-902857, 14-902868 974794, 974698 and 1086745 for Engineering and Design Services for Public Works Transportation and Infrastructure Improvements: for use by the Department of Public Works - Transportation. Consists of the design and construction of various roadway projects. Awarded to AECOM Technical Services, Inc., Arcadis US, Inc., Kimley-Horn and Associates, Inc., Vanasse Hangen Brustlin, Inc., Moreland Altobelli Associates, Inc., STV Inc. and Atkins North America, Inc.  Total Amount Not To Exceed: $3,500,000.00.

(1/4/18 PWI-Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)

Commission District(s): 2 & 6

RFP - Request for Proposals No. 17-500450 Clifton Corridor Bicycle and Pedestrian Sub Area Connectivity Study: for use by Public Works - Transportation.  Consists of developing a bicycle and pedestrian Master Connectivity Sub Area Plan.  Recommend award to the only proposer, who is responsive and responsible: Kimley-Horn and Associates, Inc.  Amount Not To Exceed: $134,079.00

(1/4/18 PWI-Public Works & Infrastructure Committee: recommended holding in committee)

Recreation, Parks and Cultural Affairs

2017-1470
Commission District(s): Districts 3 & 4

Funding for playground surfacing at Shoal Creek I Park and HairstonPark

Voter Registration & Elections
2017-1362

2017-1469

Commission District(s): Commission Districts 5 and 7

Agreement for Conduction of Stonecrest Municipal Elections

(1/4/18 ERPS-Employee Relations & Public Safety Committee: recommended for approval to the Board of Commissioners)

Commission District(s): All

Establishing Qualifying Fees for Public Office

(1/4/18 ERPS-Employee Relations & Public Safety Committee: recommended for approval to the Board of Commissioners)

ITEMS FOR DECISION BY THE BOARD

Purchasing & Contracting - to ERPS Committee
2017-0944
Commission District(s): ALL

RFP - Request for Proposals No. 17-500437 Insurance Broker Services (Multi-Year Contract): for use by the Department of Finance - Risk Management. Recommend award to the highest scoring proposer: Wells Fargo Insurance Services USA, Inc. Amount Not To Exceed: $890,000.00.

(10/17/17 ERPS-Employee Relations & Public Safety Committee:  recommended holding in committee)

(10/17/17 Committee of the Whole:  Accepted to the BOC agenda –  Preliminary)

(10/24/17 Board of Commissioners:  deferred 30 days to the  ERPS-Employee Relations & Public Safety Committee)

(11/7/17 ERPS-Employee Relations & Public Safety Committee: recommended for deferral)

(11/14/17 Board of Commissioners:  deferred 30 days to the  ERPS-Employee Relations & Public Safety Committee)

(12/6/17 ERPS-Employee Relations & Public Safety Committee: recommended for deferral)

(12/12/17 Board of Commissioners:  deferred)

(1/4/18 ERPS-Employee Relations & Public Safety Committee: recommended for withdrawal)

J. COMMENTS FROM THE BOARD

POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.