BOC Agenda for March 28, 2017

INSPIRATIONAL

Ashley Wilcox
Atlanta Friends Meeting, Ministry and Worship Committee

PLEDGE OF ALLEGIANCE

Commissioner Gregory Adams
District 7

PRESENTATIONS

Purchasing Month

DeKalb Marshal Steve Mann

Boys & Girls Club Week

COMMENTS FROM THE PUBLIC

10:00 A.M. PUBLIC HEARING

CEO
D1.    2017 Budget Amendment 1 – Public Safety (Deferred from the 2/28/17 Regular BOC Meeting – for public hearing; Assigned to the Finance, Audit & Budget and Employee Relations & Public Safety Committees – no official recommendation; Discussed during the 3/21/17 Employee Relations & Public Safety Committee – recommended a one-month deferral)
D2.    2017 Budget Amendment 6 – Removal of Budget Policies Until a Later Date (Deferred from the 2/28/17 Regular BOC Meeting – for public hearing)
Public Works – Transportation – Commission Districts 1 & 7
D3.    Street Light Petition- Reevley Lane (Accepted to the Regular BOC Meeting Agenda)
Public Works – Transportation – Commission Districts 3 & 7
D4.    Traffic Calming Petition- Cocklebur (between Columbia Parkway and Cocklebur Rd) (Accepted to the Regular BOC Meeting Agenda)
Public Works – Transportation – Commission Districts 5 & 7
D5.    Street Light Petition- Haynes Park Drive, Garden Glade Lane, Haynes Park Place, and Haynes Park Circle (Accepted to the Regular BOC Meeting Agenda)

APPEALS

E1.    NONE

APPOINTMENTS

CEO
F1.    Appointment to the DeKalb County Department of Family and Children Services Board – Ms. Jane Wilkov, MD (Deferred from the 11/15/16, 1/10/17, 2/14/17 & 3/14/17 Regular BOC Meetings; Discussed during the 3/15/17 Planning, Economic Development and Community Services Committee – recommended approval)
F2.    Appointment to the DeKalb County Department of Family and Children Services Board – Pastor Christopher Case (Deferred from the 11/15/16, 1/10/17, 2/14/17 & 3/14/17Regular BOC Meetings; Discussed during the 3/15/17 Planning, Economic Development and Community Services Committee – recommended approval)
F3.    To Approve the Appointment of Two Recommended Nominees to the Doraville Tax Allocation District (TAD) Advisory Committee (Deferred from the 3/14/17 Regular BOC Meeting; Assigned to the Planning, Economic Development and Community Services Committee – recommended approval of Linda Chatmon; recommended deferral for Kelsi Queen-Robinson; Substitute provided to change a nominee, accepted during the 3/21/17 Committee of the Whole meeting)
ITEMS FOR RECORDING IN THE MINUTES
Board of Commissioners – District 2
F4.    Recording the Re-appointment of Beth Nathan to Serve on the Initiative for a Green DeKalb and the Parks Bond Advisory Committee as the Representative of District 2 (Accepted to the Regular BOC Meeting Agenda)
Board of Commissioners – District 4
F5.    Recording the Appointment of James Alec Gelin to the Parks Bond Advisory (Accepted to the Regular BOC Meeting Agenda)
F6.    Recording the appointment of Patrick Medley to the Beautification Committee (Accepted to the Regular BOC Meeting Agenda)
Tax Commissioner
F7.    To Record the Appointment of Nicole M. Golden to Position of Chief Deputy Tax Commissioner (Accepted to the Regular BOC Meeting Agenda)

CONSENT AGENDA

Board of Commissioners – District 3
G1.    To Transfer $200,000.00 from 2001 Parks Bond District 3 Account 100599.80314.541200.06.600021 to set up a Project Account in the 2001 Parks Bond District 3 Award for the Ellenwood Park Project (Accepted to the Regular BOC Meeting Agenda)
Board of Commissioners – District 7
G2.    Allocate District 7 Park Bond Funds for the Repair & Preservation of All Historical Farm Buildings and Cabin at the Chapman Mill/Redan Park Nature Preserve (Accepted to the Regular BOC Meeting Agenda)
Public Works – Roads & Drainage – Commission Districts 3 & 6
G3.    Keystone Park Sign Topper Placement (Accepted to the Regular BOC Meeting Agenda)
G4.    Cavalier Gardens Sign Topper Placement (Accepted to the Regular BOC Meeting Agenda)
G5.    Highland Park Sign Topper Placement (Accepted to the Regular BOC Meeting Agenda)
Public Works – Roads & Drainage – Commission Districts 3 & 7
G6.    Kelly Lake Sign Topper Placement (Accepted to the Regular BOC Meeting Agenda)
G7.    Gresham Park Sign Topper Placement (Accepted to the Regular BOC Meeting Agenda)

PRELIMINARY ITEMS

Finance
H1.    Group Health & Wellness Benefits Effective July 1, 2017 (Accepted to the Regular BOC Meeting Agenda)
Public Works – Transportation – Commission Districts 1 & 7
H2.    Support for Replacement of Mercer University Drive Bridge Over North Fork Peachtree Creek (Accepted to the Regular BOC Meeting Agenda)
Purchasing and Contracting
H3.    Purchases – Low Bidder
LB1.    Roadway Bulk De-Icing Materials (Annual Contract with 2 Options to Renew): Invitation No. 16-100749 for use by Public Works - Roads and Drainage (R&D), Recreation, Parks and Cultural Affairs (RPCA) and the Department of Watershed Management (DWM).  Total Amount Not To Exceed: $214,649.70 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Public Works & Infrastructure Committee meeting – recommended approval)
H4.    Purchases – Low Bidder
LB2.    Silt Fencing, Sandbags, Straw and Mulch (Annual Contract with 2 Options to Renew): Invitation No. 16-100756 for use by the Department of Watershed Management (DWM), Public Works – Roads & Drainage (R&D) and Sanitation, and Recreation, Parks, and Cultural Affairs (RCPA).  Amount Not To Exceed: $275,950.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Public Works & Infrastructure Committee meeting – recommended approval)
H5.    Purchases – Low Bidder
LB3.    Glenwood Sidewalks Improvements, PI0002415/0010636 (18 months): Invitation No. 16-100775 for use by Public Works - Transportation. Amount Not To Exceed: $4,406,225.08 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Public Works & Infrastructure Committee meeting – recommended approval)
H6.    Purchases – Low Bidder
LB4.    Installation of Data, Voice and Multi-Media Cabling (Annual Contract with 2 Options to Renew): Invitation No. 16-100800 for use by the Department of Innovation & Technology (IT).  Amount Not To Exceed: $500,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the County Operations Committee)
H7.    Purchases – Renewal
REN1.    Resilient Wedge Insert Valves (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1007234 for use by the Department of Watershed Management (DWM).  Amount Not To Exceed: $647,632.80 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Public Works & Infrastructure Committee meeting – recommended approval)
H8.    Purchases – Renewal
REN2.    Annual Machine Shop Services (Annual Contract – 2nd Renewal of 2 Options to Renew): Contract No. 966901 for use by the Department of Watershed Management (DWM).  Amount Not To Exceed: $2,000,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Public Works & Infrastructure Committee meeting – recommended approval)
H9.    Purchases – Renewal
REN3.    Ready Mix Concrete (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1009130 for use by Public Works – Roads and Drainage (R&D). Total Amount Not To Exceed: $175,250.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Public Works & Infrastructure Committee meeting – recommended approval)
H10.    Purchases – Renewal
REN4.    Steel Refuse Containers and Lids (Annual Contract – 2nd Renewal of 2 Options To Renew): Contract Nos.: 961491 and 961498 for use by Public Works – Sanitation.  Amount Not To Exceed: $395,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Public Works & Infrastructure Committee meeting – recommended approval)
H11.    Purchases – Renewal
REN5.    HVAC System for Animal Control (Annual Contract-1st Renewal of 2 Options to Renew): Contract No. 1013132 for use by Police Services (PS) – Animal Services.  Amount Not To Exceed: $74,022.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the County Operations Committee)
H12.    Purchases – Change Order
CO1.    Change Order No. 1 to Contract No. 991389 for Crane Services (Annual Contract with 2 Options to Renew) for use by the Department of Watershed Management (DWM) (Accepted to the Regular BOC Meeting Agenda; Assigned to the Public Works & Infrastructure Committee meeting – recommended approval)
H13.    Purchases – Change Order
CO2.    Change Order No. 7 to Contract No. 10-902075 for Software Licenses, Implementation Services, Integration Services, and Training for Comprehensive Property Tax Billing and Collections System Upgrade (iasWorld) (Sole Source): for use by the Department of Innovation and Technology (IT) (Accepted to the Regular BOC Meeting Agenda; Assigned to the County Operations Committee)
H14.    Purchases – Sole Source
SS1.    Hyland OnBase Software Licenses and Maintenance (Sole Source): for Information Technology (IT) for use by Police Services, Probate Court, Tax Commissioner and Property Appraiser.  Amount Not To Exceed: $400,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
H15.    Purchases – Sole Source
SS2.    Software License, Oracle Planning, Budget and Reporting Cloud Services (Sole Source): Contract No. 1000846 for use by the Office of Management and Budget (OMB).  Amount Not To Exceed: $163,800.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
H16.    Purchases – Ratification
RA1.    PO# 1050535 for Transmission Water Main Repair Services at Henderson Mill Road and Caraway Drive (Ratification): for use by the Department of Watershed Management (DWM) Amount Not To Exceed: $984,760.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Public Works & Infrastructure Committee meeting – recommended approval)
H17.    Purchases – Request for Proposal
RFP1.    Professional Services for the Implementation of Oracle Hyperion Planning and Budgeting Cloud Services for Public Sector: Request for Proposals No. 16-500417 for use by the Office of Management and Budget (OMB).  Amount Not To Exceed: $553,143.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
Recreation, Parks and Cultural Affairs
H18.    2017 Summer Food Services Program funded by the Georgia Department of Early Care and Learning (Accepted to the Regular BOC Meeting Agenda)
H19.    Acceptance of $5,000 from Peach State Health Plan to Provide Scholarship Funds to Support the Afterschool and Basketball Programs (Accepted to the Regular BOC Meeting Agenda)

ITEMS FOR DECISION BY THE BOARD

Board of Commissioners – District 1
I1.    An Ordinance to Amend the County Code of Ordinances for Purposes of Regulating Hotels, Motels, and Extended-Stay Hotels (Accepted to the Regular BOC Meeting Agenda; Deferred from the 01/10/17 Regular BOC Meeting; Assigned to the County Operations & Public Safety Committee - no official recommendation; Deferred from the 2/14/17 Regular BOC Meeting; Assigned to the Planning & Economic Development and Community Services Committee)
Board of Commissioners – District 3
I2.    Multi-Family Housing Blight Resolution (Deferred from the 12/13/16 & 01/10/17 Regular BOC Meetings; Assigned to the County Operations & Public Safety Committee – no official recommendation; Deferred from the 2/14/17 Regular BOC Meeting; Assigned to the Planning & Economic Development and Community Services Committee – no official recommendation)
Board of Commissioners – District 5
I3.    To Consider the Proposed Resolution Calling for a SPLOST and E-HOST Referendum on Next Available Date (Normal Coursed 12/13/16; Deferred from the 01/10/17 Regular BOC Meeting; Discussed during the 1/10/17 County Operations & Public Safety Committee – recommended deferral; Deferred from the 01/24/17, 2/14/17 & 3/14/17Regular BOC Meetings)
Planning & Sustainability
I4.    Loitering Ordinance (Accepted to the Regular BOC Meeting Agenda; Assigned to the Employee Relations & Public Safety Committee; Deferred from the 2/28/17 Regular BOC Meeting; Discussed during the 3/21/17 Employee Relations & Public Safety Committee – recommended a one-month deferral)
Planning & Sustainability
I5.    Right-of-way Reduction Request for a Portion of Rockbridge Road, Old Rockbridge Road and 3rd Avenue in the Scottdale Area Overlay District within the Proposed New Rockland Terrace Subdivision (Deferred from the 12/13/16, 01/24/17, 02/14/17 & 2/28/17Regular BOC Meetings)
Public Works – Transportation
I6.    LED Conversion of Georgia Power Post Top Lights (Accepted to the Regular BOC Meeting Agenda; Assigned to the Public Works & Infrastructure Committee – recommended approval; Deferred from the 2/28/17 Regular BOC Meeting)
Public Works – Transportation -Commission Districts 2 & 6
I7.    Georgia Power Lighting Agreement:  Clifton Road from North Decatur Road to Haygood Road (Accepted to the Regular BOC Meeting Agenda; Substitute Deferred from the 8/23/16, 9/27/16 & 12/13/16 Regular BOC Meetings; Substitute accepted during the 2/21/17 Committee of the Whole; Deferred from the 2/28/17 Regular BOC Meeting)
Public Works – Transportation -Commission Districts 4 & 6
I8.    Georgia Department of Transportation (GDOT) Maintenance Agreement for Multi-Use Trail Bridge over I-285 (Accepted to the Regular BOC Meeting Agenda; Assigned to the County Operations Committee; Deferred from the 2/28/17 Regular BOC Meeting)
Purchasing and Contracting
I9.    Purchases – Request for Proposal
RFP1.    Street Level Imagery-Phase II: Request for Proposals No. 16-500416 for use by the Property Appraisal Department.  Amount Not To Exceed: $848,335.56 (Accepted to the Regular BOC Meeting Agenda; Assigned to the County Operations Committee; Deferred from the 3/14/17 Regular BOC Meeting; Discussed during the 3/14/17 County Operations Committee meeting – recommended approval)
I10.    Purchases – Change Order
CO1.    Change Order No. 1 to Contract No. 14-902807 for Ethernet Dedicated Internet (Multi-year Contract): for use by the Department of Innovation and Technology (IT).  Amount Not To Exceed: $681,141.59 (Accepted to the Regular BOC Meeting Agenda; Assigned to the County Operations Committee; Deferred from the 3/14/17 Regular BOC Meeting; Discussed during the 3/14/17 County Operations Committee meeting – recommended approval)

J. COMMENTS FROM THE BOARD

POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.